1. Strategic Planning Ad Hoc Committee Report to IEEE Region Committee
Bill Harrison, Director-Elect
SoutheastCon, April 4-6, 2003

2. IEEE Strategic Themes
Planning Retreat At Board of Directors Meeting (February 2003, Dallas, TX)
Breakout Groups Addressed:
Products & Services
Volunteerism
Industry Relations
IEEE Governance

3. Region 3 Sections Survey
Region 3 Section Concerns
Regional Support Sections & Chapters

4. Region 3 Focused Thinking
Recommendations For Region 3 Focused Thinking - Presented by Bill Ratcliff
Strategic & Operational Planning Hierarchy
Vision
Direction
Objectives
Projects
Processes/Operations - Continuing Actions
Pareto's Principle: 5% of the Activity Accounts for 95% of the Impact.

5. Management Spectrum Think Strategically - Act Operationally
Manage Each Project/Process/Operation
Continually Assess Need for Changes
Raise Flags As Required
Deal With Issues As They Arise

6. Main Region 3 Thing
IEEE MEMBER

7. Region 3 - S.W.O.T.+ B. (Strengths, Weaknesses, Opportunities, Threats, Broke)
Threat: Financial Environment
Threat: Competition for Time/Interest of Member

8. Region 3 - S.W.O.T.+ B.
Weakness: Region <---> Section Communication
Weakness: Not Communicating/Taking Full Advantage of Mentoring,Training, and Development Resources
Weakness: We Should Take Greater Advantage of Awards, Nomination and Other Member Recognition Possibilities
Weakness: Employer/Relationships
Weakness: SoutheastCon Issues

9. S.W.O.T.+ B.
B = Broken
Broken: Contact and Response With Some Sections/Branches?
Is it Really Broken?
Some Excellent Connections Exist
How Can Region 3 Use Those to Improve in Areas Where We Have Problems?
Broke?: Knowledge Base/Archives

10. Region 3 Communication to and From Sections and Chapters Throughout the Region
Improving Communications TO the Members
Improving Communications FROM the Members
Bill Ratcliff Sent Out a Call for Region ExCom Committee Chairs to Send Information on Region 3 Products and Services Available to Sections and Chapters
Responses???

11. Region 3 Communications Topics and Ideas
Create and Share Reports & Articles
Publish on the Web, and in our Section & Chapter Newsletters
Ask Local Volunteers Who Write Articles to Share With the Region
Problems, Issues, Awards, Programs, Ideas, Projects, Solutions, Pictures

12. Region 3 Communications
Topics and Ideas
Membership Development
Feedback from Sections and Chapters
IEEE/RAB/Region
Strategies for the Future
What Products and Services Are Available from Region 3 and IEEE HQ (and How to Get Them!)

13. Region 3 Communications
Topics and Ideas
Proposal for Region Assessment
Industry Relations
Volunteerism
Planned Giving
Region History
Other topics???

14. Training Issues
Leadership training
Mentoring training

15. Region 3 Organization for the Future: Bylaws/Operations Manual Review
SPC Ad Hoc Committee to Continue Work on:
ExCom Should Be a Proper Subset of the ExCom
Consider Adding Two New Positions on the ExCom (and to the Region Committee)
Section/Chapter Support
Industry Relations (Corporate Relations)
Follow the IEEE Practice of Moving Details to the Operating Manual From the Bylaws
Incorporate the Principle of “Powers Reserved”, i.e., delegate to “lower organizational units” all decisions except those specifically reserved by IEEE, RAB, or Region

16. Region 3 Organization for the Future: Bylaws/Operations Manual Review
SPC Ad Hoc Committee Will Continue Its Work and Create the Enabling Motions
Region 3 Committees Should Put Their Mentors to Work -- SPC Mentors Should be Actively Participating Members (Voice and Vote) of Their Assigned Committee unless restricted by Region Bylaws
Use Electronic Voting to Change Region 3 Bylaws, Operations Manual, etc.

17. Region 3 Finances: Past – Present - Future
BUDGET REVIEW:
Budget Versus Actual Income and Expenses for Past Years
Budget for 2003
Projected Budgets for

18. Region 3 Finances: Past – Present - Future
Cost Reductions Versus Increase or Reduction of Services to Members
Reduce Number of ExCom Members
Service Increases Such As:
A Second Region Meeting
Bring Committee Vice Chairs to ExCom/Region Meetings
Pros and Cons of Migrating From Paper to Electronic Region 3 Newsletter

19. Region 3 Finances: Past – Present - Future
Consider New Revenue Streams
More Conference Involvement
Possible Joint Investment in Conferences With Sections and Chapters
Implies Development of Additional Regional Resources to Support Conferences
Also Requires Billing Mechanisms for Services Provided
Region Assessment – Region 3 Finance Committee to Analyze Regional Data and Make Recommendation to Region Committee

20. Current and Future Region 3 Conferences and Services
Hosting for SoutheastCon
Continue This Highly Successful Event
What Issues Need to Be Addressed at the Regional and Local Level?
Who Should Be Dealing With the Issues?
Possibility of Developing Capability and Becoming More Involved in Future Conferences Held in the Region