1. Probation and Pretrial Accreditation What is it and how do we get started?
Florida Corrections Accreditation Commission
July 7, 2016

2. Objectives Define accreditation
Discuss goals of the accreditation process
Identify the benefits of being an accredited agency
Discuss Commission history
Provide accreditation updates
Understand the Accreditation process
Florida Corrections Accreditation Commission

3. Accreditation – What it is
Provide standards that represent current and professional criminal justice practices
Reinforces federal, state and local laws
Give benchmark for agency self-evaluation
Increase effectiveness and efficiency in day-to-day operations
Ensure agency accountability
Florida Accreditation Office

4. Accreditation – What it is not
Not mandatory – optional process in the state of Florida
Does not dictate to an agency how you accomplish your goals, mission, or delivery of services
Does not tell you who you can hire, fire, or promote
A rubber stamp process
Florida Accreditation Office

5. State Accreditation meets those goals with state accepted standards
The standards require agencies to:
develop policies and procedures in a written format
address personnel and constituency concerns
determine procedures for high liability areas
ensure all levels of authority are held accountable
Florida Corrections Accreditation Commission

6. Benefits to Members Clearly defined lines of authority
Consistency in operational procedures
Current and relevant standards reflecting “best practices” in public service
Ongoing awareness of advances in technology
Florida Corrections Accreditation Commission

7. Benefits to Agency
Strengthens the agency’s defense against lawsuits and complaints
Possible reduction in insurance liability premiums and lawsuit settlements
Process for discovering redundancies
Florida Corrections Accreditation Commission

8. Benefits to CEO
Ensures policies and procedures are documented and defendable
Confident that personnel have regular, documented training
Increases availability of decision-making information through analyses
Positive reflection on administration and operation of agency
Florida Corrections Accreditation Commission

9. FCAC 4 Sheriffs appointed by FSA
6 Command staff level corrections professionals
1 Pretrial Services Managers appointed by APPF
1 Probation Services Manager appointed by FACC
Florida Corrections Accreditation Commission

10. History of the Commission
October, 1996 – FS amended to repeal DOC oversight of county correctional facilities, and FAC Rule 33-8 was repealed
July 30, 1997 – FSA appointed a committee to develop a comprehensive accreditation program for Florida Jails
February 20, 1998 – first official meeting of the FCAC
February 20, 1998 – First Edition of the Standards Manual
May 19, 1998 – Commission established by charter
July 22, 1998 – first 11 correctional facilities are accredited
Florida Corrections Accreditation Commission

11. History of the Commission
January 1, 2007 – FCAC implements the Florida Pretrial Accreditation Program
June 5, 2007 – FCAC accredits the first pretrial agency in the nation
February 23, 2016 – FCAC expands the pretrial accreditation program to include probation standards
Florida Corrections Accreditation Commission

12. Historical Progress Correctional Facilities Pretrial Services
First 11 agencies accredited July 1998
32 currently accredited
2 additional agencies in process
Pretrial Services
First agencies accredited June 2007
6 offices currently accredited
1 additional office in the process
Florida Corrections Accreditation Commission

13. Historical Progress Probation Services
First application received June 2016
Florida Corrections Accreditation Commission

14. Manual Update
Fourth edition of the FCAC manual was approved at the February 2016 Commission meeting.
Second edition of the FPAP manual was approved at the October 2015 Commission meeting, and updated February 2016 to include the addition of the probation standards.
Agencies with assessments occurring March/April 2017 or July/August 2017 will have the option of continuing in the current manual or moving to the new manual.
Agencies with assessments occurring November/December 2017 must use the new manuals.
Florida Corrections Accreditation Commission

15. Commission Functions Establish standards Conduct agency reviews
Oversee staff and committee activities
SRIC – Standards Review and Interpretations
Outreach
By-Laws
Resolve assessment conflicts
Conduct meetings three time per year
Approve extension requests
Florida Corrections Accreditation Commission

16. FCAC and FMJS FCAC FMJS Annual facility inspection
Peers conduct inspection
Statutorily mandated process
FCAC
Policy and procedures review (3 years)
Assigned assessors conduct assessment
Voluntary process
Florida Corrections Accreditation Commission
Talk about PREA
Comply with FMJS already about 75% there with FCAC standards

17. FCAC Staff – Roles and Functions
Facilitate Commission goals and activities
Coordinate Commission meetings
Promote the accreditation program
Provide accreditation manager and assessor training
Assist facilities in achieving accreditation
Act as information and materials resource
Florida Corrections Accreditation Commission

18. How do I get started??
Florida Accreditation Office

19. Initial Steps CEO and agency commitment
Appoint/hire an Accreditation Manager
team
committee
agency-wide
Consult with Program Manager
Request access to PowerStandards
Review Policies and Procedures
Attend Accreditation Manager Training
Florida Corrections Accreditation Commission

20. Self Assessment Visit accredited agencies/facilities
Become familiar with standards
Update written directives
Construct files (Electronically)
Florida Corrections Accreditation Commission

21. Pretrial and Probation Standards
Full Compliance
81 standards, 2nd edition
Florida Corrections Accreditation Commission
FPAP 1st edition - 52
FPAP 2nd edition – 60
FPAP standards

22. Fee Structure Service Area Population FEE Up to 100,000 $450
$900
200,001 to 500,000
$1,200
500,001 to 999,999
$1,800
Over 1 million
$2,400
$300 Annual software fee
Florida Corrections Accreditation Commission

23. Program Specifics 24 month process for initial accreditation
36 month process for reaccreditation
Accredited for 3 years
Florida Corrections Accreditation Commission

24. FLA-PAC Networking and support group for Accreditation Managers
Meets three times per year in conjunction with FCAC
Florida Corrections Accreditation Commission
FLA-PAC

25. Accreditation Manager Role
Project Manager
Liaison within Agency
Liaison with Accrediting Body
Networking
Florida Corrections Accreditation Commission

26. Key Activities Self Assessment Mock Assessment Formal Assessment
Commission Review
Florida Corrections Accreditation Commission

27. Training Opportunities
Managing the Accreditation Process
July 19-20, Winter Park Police Department
New Assessor Orientation
September 7-8, Winter Park Police Department
Possibility of class tailored to Pretrial/Probation
Date and location TBD
Florida Corrections Accreditation Commission

28. Florida Accreditation Office
Help is Available!
Florida Accreditation Office
(800)
Florida Corrections Accreditation Commission
FLA-PAC