1. Design Build Projects from the Consultants Perspective
Jeanna Dean
Parsons Brinckerhoff, Inc.

2. Agenda The History of Design Build (D/B)
What is the difference from Design/Bid/Build
What determines a project to be a D/B
How the process works from beginning to end
What is YOUR role in this process
Who does the UAO talk to and discuss concerns
Documents to know
Fl Utility Coordination Conference D/B task Team and your participation

3. Let’s start with History
How it began
Let’s start with History

4. Design/Build Projects Then
Design build projects were small
They were push button
Not a lot of impact to Utilities
Projects:
Lighting
Sidewalk
Railroad
Cost effective
Save Time
Liability placed on the contractor
No right of way acquisition
Just made sense
GUIDELINES WERE CREATED!
Sidewalks, signals, traffic loops, railroad crossings,

5. What Changed? Many things
Business, Economy, Public Pressure for more roads, etc.

6. What determined a project to be a Design Build Now
Right of way acquisition is not required
Public in need of project but no funds are available
Public/Private/Partnerships
Small to mid level projects
Funding
Complexity
Outside influence
Updated Guidelines 2012

7. Good Design/Build Projects Now
The addition of:
Major Bridges
ITS/ADMS
Intersection Improvements
Interstate/Rural Widening
Fencing
Lighting/Signing/Signals
Guardrail

8. Design/Build Liability moves to the D/B Team Cost and Time Savings
Best product for your buck/more creative
More projects moved through production
Less construction time for the motoring public
Team effort, everyone works together
Flexibility
No clear lines of roles and responsibility unless D/B team makes it clear

9. What’s different from Design/Bid/Build?
D/B has shorter design/construction duration
The contractor is on board – know construction method
Funding is more available through public/private/partnerships – financing more projects
No right of way acquisition required
Liability shifts to D/B firm not the Agency

10. What to expect
How to navigate the current system and survive

11. Focusing on the wrong priority
The message can get lost!!

12. COMMUNICATION IS KEY!

13. General Design Build Process from the beginning
In a perfect world

14. Here is the internal process from a consultant’s view point
The governmental Agency “The Agency” places an Ad out for professional service to write the Scope of services and the Request for Proposal (RFP)
Certain elements may/may be not required (Depends on the Agency’s preference)
Utility Coordination may not be required by the scoping design firm – pass that to the D/B team as their responsibility
Markups may/may not be acquired by the Agency
A 30% design may not be required to compete
OR….
Other Ads require full Utility Coordination Process

15. ADVERTISE FOR A SCRIBE (consultants)

16. Documents Plans Package submittal (Plans Vary) D/B agreement
Confidentiality agreements
Utility Work Schedule (UWS)
Meeting notifications
Advertisements on the website
Non-governmental agreements

17. AWARD THE JOB!!

18. Coordinator’s priorities vary based on RFP (consultants)
Three different types of Scopes for U.C.
No Utility Coordination
Bare minimum (No or Partial Utility Coordination required)
Complete Utility Coordination required

19. Design/Build RFP Advertised

20. AD FOR D/B TEAM HITS STREET
Let the Design Begin (all firms)
30-60 days to respond with package
Confidentiality a big deal
If no UC is provided – They will call you (all 150 firms) for information

21. AD FOR D/B TEAM HITS STREET
If some UC is performed – They will call you (All 150 firms)
If full UC is performed – SOME firms will call you
(If the UC is performed while writing the scope of services – that is GREAT!)

22. D/B respond Now What?
Shortlist comes out by FDOT (Usually 4 firms but this is a sliding scale)
All shortlisted firms will be in contact with you
Addendums continue to come to change the RFP
Mandatory Agency meetings (This is new criteria and varies from agency to agency)
No confidentiality without agreement!! BIG CONCERN….

23. D/B response continues
Technical proposal submitted (design only)
Design/Build firm must continues gathering data to build design/cost
Final proposal with costs are provided
Bid opening and award of project to one firm

24. D/B Team Selected

25. Job is Awarded – Now what?
You are officially notified per F.S the job has been awarded.
A utility kick off meeting with D/B team
Meets with the Utility Coordinator and D/B team to discuss their design and impacts to you
Work quickly and consistently with the team

26. Your time starts now!
Program your budget, work orders and material procurement – The more you can do now the better!
By 60% you should generally know where you are going and be ready to begin relocation.
Contractor determines the schedule, meetings etc. He is in charge, the UC merely works for them/agency.
DO NOT GO AROUND YOUR UC – this will hurt you in the end.

27. Field Work Begins Short relocation duration
Time constraints are just like those in construction – Not D/B/B phasing.
Review time is usually 10 days
(unless otherwise negotiated in the D/B agreement)
Agency criteria applies
CONTRACTOR IS IN CHARGE
Documentation is a must – expect to see it, if you don’t ASK.

28. UTILITIES ROLES AND RESPONSBILITIES
In a perfect world

29. What YOU need to know from the beginning
Is this a proposal or Do you have the job?
Am I able to be paid for my time?
Utility Roles and Responsibility (Clarify)
Is the information supposed to be confidential or can I talk to all of you about that design issue?
Necessary Documents
Schedule and impacts to you

30. Your role during D/B process
You do have to respond to the FDOT Scope of services F.S. requested information.
Communicate, Cooperate, Commit and Coordinate – otherwise trouble could result.
Be aware of changes in the schedule and criteria.
Contact the right people
Know how to properly raise an issue for resolution
Document everything
Make sure meeting minutes are written and accurate as well as conversations are documented in an or log.

31. Raising an issue during D/B
Project Related – Your Utility Coordinator
If problem with Utility Coordinator – Your Utility Coordinator first, then no resolution, then the one above the UC.
Overall issue with the D/B process – The District Utility Administrator for FDOT or the Project Manager for other agencies
Other Utilities to share experiences and resolutions

32. Documents to know Florida Statutes Agency Design/Build Manual
Specifications
Policy and Procedures
Construction plans/schedule

33. FL Utility Coordination Committee (UCC)
Design Build Task Team

34. Who Should Participate & Why
Your Utility Coordinators/Permitting Coordinators and Engineers
FDOT and other Agencies attend this conference and this committee
Place to air the issue with the D/B policies
Networking
Conflict Resolution and investigation
Consultants and Agencies do not vote – this is strictly run by the Utilities. Your vote counts here.

35. QUESTIONS John Birch Skanska John Dewey Parsons Brinckerhoff
Jeanna Dean Parsons Brinckerhoff

36. Sr. Utility Coordination Manager
Thank you
Jeanna Dean
Sr. Utility Coordination Manager
Parsons Brinckerhoff