1. 2017 Senior Promotion Workshop Series
Welcome
2017 Senior Promotion Workshop Series
Workshop # 2 – March 7, 2017
Dr Viola Antao, Faculty Development Director, DFCM
Marie Leverman, Academic Promotions Coordinator, DFCM

2. Friendly Reminder …. Confidentiality at the Workshops
1. spoken, written, acted on, etc., in strict privacy or secrecy; secret: a confidential remark
2. indicating confidence or intimacy; imparting private matters: a confidential tone of voice
3. having another's trust or confidence; entrusted with secrets or private affairs: a confidential secretary.

3. Objectives At the end of this session, participants will:
Review the criteria for promotion
Identify accomplishments of scholarship
(research, teaching & education, creative professional activity and administrative service)
 You will map the foundation of your pre-application

4. Agenda and Work Plan Work Time Research CPA Teaching & Education
Admin Service
5 Publications
Scholarly Work
Work Time

5. The Pre-Application Dr Viola Antao

6. Faculty are required to submit a
The Pre-Application
Faculty are required to submit a
Senior Promotion Pre-Application to the DFCM Senior Promotions Committee (SPC) in order to obtain feedback regarding
readiness for promotion.

7. Due Date: Tuesday, April 3, 2017

8. The following documents are required:
The Pre-Application
The following documents are required:
Application Form
Curriculum Vitae
Areas of Excellence or Competence Report
Research, Creative Professional Activity, Teaching and Education, Administrative Service
Publications/Scholarly Pieces of Work Report
# 1 to # 5
Teaching Dossier and Teaching Data Summary Report
Outline of academic activities
Teaching Data Summary Report
Includes Teaching Effectiveness Scores (TES)

9. Claiming Excellence or Competence
You need to claim “excellence” in one category .
Research
CPA
Teaching
&
Education
Admin
Service

10. For the first part of the pre-application, we are reviewing:
Research
CPA

11. 3.1 RESEARCH
Promotion to Associate or full Professor based on research requires that the candidate has a record of sustained and current productivity in research and research-related activities. It is expected that research advances will be communicated through the publication of papers, reviews, books and other scholarly work.

12. 3.1 Research
Requirements for documentation in each of the areas whose attributes are described below are outlined in the Manual.
Research funding
Publications
Scientific presentations
Participation, leadership and mentorship in the
research community

13. Assessment will be performed on the basis
3.1 Research
Assessment will be performed on the basis
of the originality and importance of the research,
it’s impact on the discipline and
a judgement of the candidate’s stature
in the field relative to his/her peers
locally, nationally and internationally.

14. 3.1 Research
Provide a summary of the originality and importance of the research and it’s impact.

15. 3.2 Creative Professional Activity (CPA)
“The Faculty of Medicine acknowledges CPA under the following three broad categories:”
Professional Innovation and Creative Excellence
Contributions to the Development of Professional Practice
Exemplary Professional Practice
Examples
Page 15
In the Manual

16. 3.2 CPA 3.2.1.1 Professional Innovation and Creative Excellence
The making or developing of an invention, development of new technique, conceptual innovation, or education program inside or outside the University
To demonstrate professional innovation, the candidate must show an instrumental role in the development, introduction and dissemination of the above categories
Contributions to the Development of Professional Practice
The candidate must demonstrate leadership in the profession, professional organizations, government or regulatory agencies that has influenced standards or enhanced the effectiveness of the discipline
Examples may include guideline development, health policy development, government policy, community development …
Exemplary Professional Practice
The candidate must show that his or her practice is recognized as exemplary by peers and has been emulated or otherwise had an impact on practice
Page 15
In the Manual

17. Assessment will be performed on the basis
3.2 CPA
Assessment will be performed on the basis
of evidence of sustained and current activity.
The focus should be on creativity, innovation, excellence and impact on the profession (not on the quantity of achievement)
There must be evidence that the activity has changed policy making, organizational decision-making or clinical practice beyond the candidate’s own institution or practice setting, including when the target audience is the general public

18. Consideration for applicant in preparing CPA material
Assessment - Part A
Consideration for applicant in preparing CPA material
It is important that your CPA dossier include specific detail on the CPA(s), information concerning your role (leadership vs team member) and any information that can support the impact and significance of the CPA
Page
In the Manual

19. Department Promotions Committee Reviewer Guide for CPA
Assessment - Part B
Department Promotions Committee Reviewer Guide for CPA
The purpose of the guide is to assist in the evaluation of the CPA of applications to the promotion and DECANAL Committee
The categories within this framework may be useful in guiding discussion around specific areas of the CPA

20. Pre-Application
Provide a summary of the evidence of creativity, innovation, excellence and impact.

21. For the second part of the pre-application, we are reviewing:
Research
CPA
Teaching & Education
Admin Service

22. 3.3 Teaching and Education
Promotion requires that the candidate has contributed in a meaningful way to achievement of the Faculty’s and University’s educational mission. The nature, quantity and quality of these contributions will be evaluated with reference to department and hospital norms.
Page 18
In the Manual

23. 3.3 Teaching and Education
In the Faculty of Medicine, teaching and education can encompass the following components:
Formal teaching
Curriculum and course development
Application of information technologies
Educational leadership and administration
Faculty development
Scholarship in education
Research in education
Quality assurance and evaluation of educational process and outcomes
Assessment of learners

24. 3.3 Teaching and Education
Assessment - the Manual advises that the criteria be applied by the DPC relative to the norm for the department or division.
It is unlikely that all the criteria will apply to any one individual:
Teaching/education activity
Quality of teaching/education contribution
Educational innovation and development
Education leadership
Educational scholarship
Page 20
In the Manual

25. 3.3 Teaching and Education
Candidates seeking promotion based on
excellence in teaching and education must:
Demonstrate significant and high quality contributions to teaching and/or education related activities in at least ONE of the following:
Sustained excellence in teaching
Participation in education or curriculum development activities
Contributions to the field of health professional education
Education leadership in faculty, department, division or hospital
Page 19
In the Manual

26. 3.3 Teaching and Education
Candidates seeking promotion based on
competence in teaching and education must:
An effective teacher will have the following attributes.
No one person is expected to have all of these attributes.
Mastery of the subject area
Skill in one or more of lecturing to large groups, facilitation of small groups, one-to-one teaching, supervision, mentoring
Evidence of educational consultancies
Recognition of expertise and leadership by other jurisdictions
Accreditation (national, international level)
Educational scholarship
Page 19
In the Manual

27. 3.3 Teaching and Education
Waiver of External Review
A Waiver of External Review is only applicable to faculty members who are being considered for promotion to Associate and full Professor solely on the basis of sustained excellence in teaching and education.
It recognizes the fact that some faculty members may spend a large portion of their time in clinical work and teaching as opposed to scholarship/CPA and therefore are not necessarily known nationally or internationally
THUS, a candidate with a Waiver of External Review is NOT expected to be recognized at the national or international level
The waiter should NOT be used for a candidate where CPA is an important component of the evaluation

28. 3.3 Teaching and Education
Waiver of External Review
Action by the candidate – before submitting final dossier in September:
Meet with Chief and DFCM Chair to receive “support”
Must identify a request for Waiver of External Review at the time of the Pre-Application (April 3)
Action by the Department DFCM Chair:
Must submit a request for Waiver of External Review, together with an up-to-date CV for the candidate to the Dean no later than June 1
Approval:
Can only be granted by the Dean

29. 3.3 Teaching and Education
The Pre-Application requires the following documents:
Teaching Dossier
List of teaching / education activity
(hours, workshops, etc.)
Template available on the website
No supporting documents are required at this point.
Teaching Data Summary Report
All teaching is listed.
Include teaching effectiveness scores
(TES).
No evaluations or supporting documents are required at this point.

30. 3.3 Teaching and Education Work Time
Provide a statement of your approach to teaching, including an assessment of the impact of teaching activities.

31. 3.4 Administrative Service
Service within the University and to external agencies forms an important and often time consuming aspect of many faculty members’ academic careers.
Administrative Service in itself cannot be the main criteria.
Significant service contributions may include:
Service to the department (beyond what is normally expected as a faculty member
Service to the Faculty of Medicine (committee chair, special project, lead coordinator)
Service to the University (committee chair, lead coordinator of a special project)
Service to the professional, clinical or research discipline (president of national or internal organizations, committee chair, conference organizer)
Service to the municipal, provincial or federal government or non-government organizations
Page 23
In the Manual

32. 3.4 Administrative Service
Assessment - the Manual advises that there should be evidence of sustained and current activity.
The focus should be on the impact of the service activities, not only the quantity of activities
There must be evidence that the service activities have had a significant impact within the university community or with the wider community, which may be discipline or professional specific

33. Pre-Application
Provide a brief statement of the impact of the service achievements.
Use bullet points

34. The Pre-Application – last section Dr Viola Antao

36. For the final part of the pre-application, we are reviewing:
Research
CPA
Teaching
& Education
Admin Service
5 Publications
Scholarly Work

37. Five Significant Scholarly Products
Five scholarly pieces of work/publications are required.
You must clearly state the:
significance and geographic scope of impact
in the pre-application
(local, provincial, national, international)

38. Five Significant Scholarly Products/ Publications
Can include a variety of “work”:
Creative professional activity
Publications - peer reviewed journals
Book or book chapter
Government documents, reports
Curriculum design document
“Learning object” – e.g.. a teaching video
Website Development

39. Five Significant Scholarly Products – Work Time
Identify your five scholarly pieces of work and/or publications.

40. Dr June Carroll, Professor
Guest Speaker
Welcome
Dr June Carroll, Professor
Received promotion July 1, 2016
Excellence in Research
Excellent in Creative Professional Activity
Competence in Teaching
Competence in Administrative Service

41. Work Time

42. Closing Comments Marie Leverman

43. Closing Comments Monday, April 3, 2017
is the deadline date to submit your pre-application.
Schedule a meeting with your Chief / DFCM Division Director
Scheduled a meeting with Dr White, DFCM

44. Any Questions

45. Evaluation
I have a better understanding to identify my five scholarly pieces of work for a senior promotion:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

46. Please complete using the iclickers
Evaluations
Please complete using the iclickers

47. Please wait for instructions…..
Power “ON” your clicker
Wait for instructions please……..
Do you have an iclicker in your hand? (test question)
A – Yes
B – No
C – I would like to win the lottery
D – I would like to win a trip
E – I would like to win a promotion

48. Evaluation
I have a better understanding to identify my areas of excellence/competence for a senior promotion:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

49. Evaluation
I have a better understanding of the components and preparation of the
pre-application?
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

50. Evaluation
Upon completing this workshop, I have mapped out my pre-application.
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

51. Evaluation
Working in groups specific to the area I wish to claim “excellence” in was very helpful:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

52. Evaluation
I plan on submitting a pre-application for this academic year”
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

53. Evaluation
For those applying for Associate Professor ONLY. Having a mentor, from the time of promotion to Assistant Professor, would have helped in the senior promotion process to Associate Professor.

54. Evaluation
For those applying for full Professor ONLY. Having a mentor, from the time of promotion to Associate Professor, would have helped in the senior promotion process to full Professor.

55. Evaluation 2 hours was adequate time for Workshop #2:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

56. Evaluation Overall, I found the workshop to be:
A – Very informative and helpful
B – Somewhat informative and helpful
C – Okay
D – Just Okay
E – Won’t come again

57. Comment Cards….please complete
Comment cards have been placed on the table.
Please let us know how this workshop will make a different to you in going forward for a senior promotion?

58. Thank You
Please turn off the iclicker 1
Please complete the comment card 2
THANK
YOU! 3