1. P-Cardholder Training
Kent State University

2. What is the purpose of the P-card program?
To streamline the purchasing and accounts payable processes
To reduce paperwork
To facilitate quick payments to vendors
All of the above

3. Who is responsible for reconciling all the transactions that post on the cardholder statement?
Accounts Payable
Cardholder and Reconciler
P-Card Administrator
Approver

4. What form is used to request changes to established credit limits?
Purchasing Card Update
Update Information Form
Change of Information Form
Purchasing Card Maintenance Form

5. Transactions must be approved by what day of the month?
The 30th of the month
The 1st of the month
The 15th of the month
The 10th of the month

6. Certain types of purchases are not allowable on the p-card, even if the merchant’s category code (MCC) is acceptable. What are some of those purchases?
Personal Purchases (such as personal memberships)
Independent Contractors
Cash Advances
Gift Cards
All of the above

7. Grant and cost share purchases can be charged to departmental p-cards
Grant and cost share purchases can be charged to departmental p-cards. (True or False)
True/False

8. Who is responsible for approving all the transactions that post on the cardholder statement?
Accounts Payable
Cardholder and Reconciler
P-Card Administrator
Approver

9. It is okay for cardholder, reconciler and approver to share their PaymentNet password. (True or False)
True/False

10. If a cardholder suspects fraud or a lost/stolen card, should they: (True or False)
Call the Cardmember service number on the back of the card and then call the P-card administrator.
True/False

11. It is okay to write down p-card information and provide it to another employee. (True or False)
True/False

12. Kent State University is a tax-exempt public university and exempt from the payment of Ohio Sales Tax. What should you do if charged an Ohio Sales Tax for an online purchase?
Contact the merchant to obtain a sales tax credit and supply a tax exemption certificate if necessary
Dispute the transaction and allocate to an index and account and marked as Reviewed in PaymentNet
Call the Cardmember service number on the back of the card
All of the above

13. The user should log out each time he or she is finish using PaymentNet
The user should log out each time he or she is finish using PaymentNet. (True or False)
True/False

14. When should the P-card be surrendered/terminated?
Leaves of absence in excess of one month
Upon termination of employment
Transfer to a new department
All of the above.

15. What is the proper way to handle a cancelled p-card?
Shred it
Turn in to P-card administrator in Accounts Payable for proper destruction
Throw it away
Retain for your records

16. What is the purpose of reconciling transactions in PaymentNet each month?
To ensure that all charges have been reviewed for correctness (e.g., dollar amount, etc).
To facilitate the recording of expenses in Banner in a timely manner
To indicate that the transactions represent approved purchases
All of the above

17. Which of the following is NOT a type of limit imposed on the p-card?
Monthly limit
Single transaction limit
Weekly limit
Number of daily transactions

18. Merchants are required to provide a transaction record (receipt) which details the items purchased. (True or False)
True/False

19. If you attached an electronic copy of a receipt to a PaymentNet transaction, you no longer need to maintain a local copy (either hard copy or electronic of that receipt. (True or False)
True/False

20. What is the name of the system that cardholders and reconcilers use to review and allocate transactions?
CashNet
Online card statements
Finance Self-Service Banner
PaymentNet

21. Disputed transactions must still be allocated to an index, account, commodity code and marked as “Reviewed” in PaymentNet. (True or False)
True/False

22. Which of the following is false:
Transactions can be reconciled as soon as they appear in PaymentNet
Transactions must be reconciled by the 15th of the month in which their cycle ends
The last day of the purchasing card cycle is the first business day of the month
Transactions can only be reconciled after the pcard cycle ends.