1. ITS User Group 2013 Safari Court Conference Centre - Windhoek, Namibia
Infoslip Implementation at DUT
Session 39
Presented by
Sherwin Mudaly

2. PHASE 1 PHASE 2 PHASE 3 Kick off Meeting Initial Setups Pilot Run
Lessons Learned : Pilot Run
PHASE 3
Live Run
Lessons Learned : Live Run

3. Team = DUT, ITS and Infoslip Infoslip Welcome Letter Design
PHASE 1
KICK OFF MEETING
Date: 02-DEC-2011
Team = DUT, ITS and Infoslip
Infoslip Welcome Letter Design
Salaries and ITSS Department
Infoslip Structure

4. PHASE 1

5. PHASE 1

6. KICK OFF MEETING Pilot Run Dates: 20-Jan-2012 to 31-Mar-2012
PHASE1
KICK OFF MEETING
Pilot Run
Dates:
20-Jan-2012 to 31-Mar-2012
No. of staff
Departments

7. Employer Contribution Contras
PHASE1
INITIAL SETUPS
ITS Onsite
Dates: 08-DEC-2011 to
09-DEC-2011
ED Code grouping
Taxable Income
Deductions
Employer Contribution Contras

8. Creation of Email Alias Salaries Verification of ED groups
PHASE1
INITIAL SETUPS
Creation of Alias
Salaries
Verification of ED groups
Balance infoslip output file against
ITS system payroll file

9. Infoslip courier welcome letters Payroll distributed welcome letters
PHASE 2
PILOT RUN
Infoslip courier welcome letters
Payroll distributed welcome
letters
ITSS Department loaded Infoslip
viewer via Staff Domain Login
Processed 2 Batch jobs on ITS
system

10. Load files onto Infoslip website Trial infoslips are verified with ITS
PHASE 2
PILOT RUN
1) Personnel File
2) Salary File
Load files onto Infoslip website
Trial infoslips are verified with ITS
system payslips

11. LESSONS LEARNED: PILOT RUN
PHASE 2
LESSONS LEARNED: PILOT RUN
Misplacing Welcome letters
needed for PUK number
Password sensitivity assisted
staff e.g. weak or strong….
folders – Junk or rule
on folders

12. LESSONS LEARNED: PILOT RUN
PHASE 2
LESSONS LEARNED: PILOT RUN
not captured correctly
Client PC issues with installation
of Infoslip viewer

13. LIVE RUN Date: 01-APR-2012 Communication to DUT community
PHASE 3
LIVE RUN
Date: 01-APR-2012
Communication to DUT community
Infoslip courier welcome letters
Payroll distributed welcome letters
ITSS Department loaded Infoslip
viewer via Staff Domain Login
Processed 2 Batch jobs on ITS
system

14. -Salaries email address default for staff with null email address
PHASE 3
LIVE RUN
Personnel File
-Salaries address default
for staff with null address
2) Salary File
-Load files onto Infoslip website
-Website flags new employees and is sent to Administrator

15. - Infoslip is notified and sends welcome letters to Administrator
PHASE 3
LIVE RUN
- Infoslip is notified and sends welcome letters to Administrator
Salary staff to login onto Salaries
Inbox and Forward those infoslips
to new staff

16. Processed 1 Batch job on ITS system
PHASE 3
LIVE RUN
Infoslip used for IRP5
Processed 1 Batch job on ITS system
Upload IRP5 file onto Infoslip website
Verification done
Infoslip (IRP5) sent
Same PUK and Password used

17. LESSONS LEARNED: LIVE RUN
PHASE 3
LESSONS LEARNED: LIVE RUN
Do the run 2 or 3 days before
payroll to check new staff
members and can send them
PUK (Welcome Letters)
Salary staff to have admin rights
on Infoslip website to assist staff

18. LESSONS LEARNED: LIVE RUN
PHASE 3
LESSONS LEARNED: LIVE RUN
IT department - user support
Payroll department - user support
Infoslip very secure

19. THANKS AND APPRECIATION
The Late Mr Vijay Singh (ITSS
Department - DUT)
Management of Finance
Department - DUT
ITS Team
Infoslips Team