1. Passive fire Protection and the Building WoF Process A View from the Coalface
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Presented by Delwyn Miles and Grant McNeil

2. Introduction Background Building Solutions Work Group Manager
Fire Protection Contractor
Project Manager
IQP for active and Passive Systems
IQP Compliance Chairperson OPUS
Fire Protection Consultant
Fire Engineering
Registered IQP (Independently Qualified Person)
Introduction
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3. Why? To comply with legislation To comply with regulations
To ensure peoples safety

4. Large Portfolio Administration Experience
Opus currently administer a number of large building compliance projects we have a clear track record in this field with an experienced team throughout the country
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5. My Role There is 2 very separate parts of my role: Acting as an IQP
Acting as the owners Agent
Both roles have very separate responsibilities and obligations
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6. My view of best practice
In order to ensure the best outcomes for all parties:
Foster a collaborative approach
Be transparent
No surprises for all parties
Keep the client fully informed
Undertake inspections ahead of due date
Begin chasing 12A documentation six weeks out
Regular and consistent communication
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7. Would you say this was ok?
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8. 12A Process BY OPUS BY OWNER Pass Fail Text slide
2 months prior to BWOF expiry – request Form 12As from Contractors
Organise Site Visit for Annual Audit of monthly checks and checking of Passive Features.
Issue Form 12A for Passive Features
Contact owner of any non-compliances for their action
Collate all Contractor Form 12As
Contractor Management – Notify Opus of any changes
Monthly checks recorded and documented each month
Remedy any non-compliances found during Contractors Maintenance or Annual Audit
Issue BWOF
Annual Audit Pass or Fail?
BY OPUS
BY OWNER
Pass
Fail
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9. Fire door from both sides
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10. Is it a minefield Older buildings Newer buildings
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11. Older buildings Predate the NZ building Act
Deemed to comply as existing unless insanitary or dangerous
Complied with older legislation
So what do you assess it to?
Current Legislation and Regulations?
Or that applicable at the time?
Compliance Schedule Accuracy
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12. Newer Buildings (Post NZ Building Act)
By the large, supposedly easier to inspect
Not always compliant
Older CS “Means of Escape”
New SS (Specified Systems)
Having the fire design helps
Just because they are new…. Are they right?
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13. Examples of large maintenance issues
Examples of the sort of large maintenance issues we have experience in resolving are:
Deferred sprinkler remedial work (both required and not required)
Alarm remedial work
Fire protection remedial work
Passive Fire Protection
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14. IQP Inspection (Passives)
Large Cross Section of building
How do we go about it?
What is best Practice?
What could be done by all parties to make it better?
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15. Examples
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30. Common Problems
There are a number of common problems that we see regularly that hold up BWOF Issuance Examples of such are:
Non approved remedial work precluding the issuance of a form 12A from maintenance providers
Owners not having adequate maintenance contracts in place to cover all specified systems on the compliance schedule.
Passive Inspections not up to date
Passive features being damaged by utility providers
Clients been held to Ransom over “Required” remedial work
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31. How can we work together to make the process seamless?
Transparency
Communication
Work together
Ensure there is no gaps in the requirements of the compliance schedule being met
Compliance schedule accuracy
Ensure sufficient qualified contractors are in place
Use of Technology
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32. On line management system
Opus’ BICS portal is available for our Clients to view any information on their Building Warrant of Fitness and the process. Our Clients can view up-to-date information on their buildings, which will show them information like:
Form 12As received;
Who is holding up the BWoF, how many reminders we have sent and when;
Current information held on the Building, Contractors and Client;
Documents for download; Form 11s, Compliance Schedules, BWoFs;
BWoF due date
The next few pages will give you some insight into what kind of information you could expect from our BICS portal Passive features being damaged by utility providers
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33. On line management system
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34. On line management system
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35. Questions