1. Parliamentary Procedure
Bria Carr- Parliamentarian & Kerry Strupp-Faculty advisor
Parliamentary Procedure

2. Typical Meeting Call to Order Minutes Reports Committees
Reports of Special Committees
Unfinished (Old) Business
New Business
Announcements
Adjournment

3. Motions Motions are used to propose any action “I move that…”
I move that we accept the minutes
I move that we adjourn the meeting
Clear and concise
Motion is made
Motion is seconded
“I second the motion”
Debate period
All who wish to debate will raise placard
Only one person will speak at a time
Cannot speak again until all have spoke once
Motion is voted upon

4. Types of Motions Privileged Motions Subsidiary Motions
A motion that does not relate to the question pending, but is of such great importance that it takes precedence
Motions that relate to the question pending
Ex:
Modify main motion
Postpone an action
Refer to a committee
Incidental motions
Main motions
Motions that are incidental to the pending question, but must decided upon before continuing
Proposed a new action be taken
Lowest order of precedence

5. Main Motion Lowest order of precedence “I move that…”
Five Main Motions
Main motion
Motion to reconsider
Motion to rescind
Motion to make a special order of business
Motion to take from the table

6. Main Motion Cont. Used to revote on a previous motion
Motion to reconsider
Motion to rescind
Used to revote on a previous motion
Must have been on the winning side of the vote
Used to void a previously accepted motion
Cannot take place during the same meeting the motion was passed
Motion to make a special order of business
Motion to take from the table
Used to set a special time to consider a special question
Used to discuss a motion that has been previously laid on the table

7. Subsidiary Motion Can be applied to any main motion
Take precedence over main motions
Seven Subsidiary Motions (in order of precedence)
Lay on the table
Previous question
Limit or extend debate
Postpone definitely
Refer to a committee or committee of the whole
Amend
Postpone indefinitely

8. Subsidiary Motion Cont.
Lay on the table
Previous question
Used to discuss more urgent business first
Can be taken from the table at any time
Used to take an immediate vote on a question
Limit or extend debate
Postpone definitely
Used to set a time limit on debate of a question
Can either limit or extend the debate time
Used to delay action on a main motion until a specific time
The specific time must be stated in the motion

9. Subsidiary Motion Cont.
Refer to committee or committee of the whole
amend
Used to create a committee to investigate a question further
Committee information can be given in the motion
Whole: discuss the question informally as a group
Used to modify another motion
First and second degree
Postpone indefinitely
Used to dispose of a main motion
Motion cannot be brought up in the same meeting if postponed indefinitely

10. Privileged Motion Does not relate to pending question
Takes precedence over subsidiary and main motions
Five Privileged Motions (in order of precedence)
Motion to fix the time to which to adjourn
Motion to adjourn
Motion to recess
Question of privilege
Orders of the day

11. Privileged Motion Cont.
Motion to adjourn
Motion to fix the time to which to adjourn
Used to end the meeting permanently
Used to change the time of the next meeting
Question of privilege
Motion to recess
Used to create comfort (too hot, too cold, etc.)
Used to adjourn a meeting temporarily
Must state the length of a recess
Order of the day
Used to keep order of business

12. Incidental Motion Incidental to the question pending
Should be disposed of first (highest order of precedence)
Eight incidental motions (no precedence)
Point of order
Appeal from the decision of the chair
Suspend the rules
Object to consideration
Call for a division
Parliamentary inquiry
Point of information
Withdraw a motion

13. Incidental Motion Cont.
Point of order
Appeal from the decision of the chair
Used to bring error of procedure to attention
Can be used on procedure or business
Used to appeal a decision that the chair has made
In order every time the chair makes a decision
Suspend the rules
Object to consideration
Used to suspend the rules of the organization temporarily
Cannot go against the constitution or by-laws
Used to dispose of a motion
Motion must be made prior to debate, but after the second has been made

14. Incidental Motion Cont.
Call for a division
Parliamentary Inquiry
Used to check the results of a vote
Used on voice votes or when numbers are close
Used to check parliamentary procedure
Point of information
Withdraw a motion
Used to gain more information on the question at hand
Directed at the chair
Used to withdraw your own motion
Can only be used by the person who made the main motion