1. Visual Aid Etiquettes: For Effective Presentation
By: Manali Rathi

2. Keys to the Successful Presentation
Think of your audience
Make it clear
Why should visual aids be used?
Things to be considered

3. Objective: Learning Outcome
To understand the relevance of visual aid & Visual Aid etiquettes
To understand different visual aids used during presentation
Do’s & Don'ts of using visual aids for making effective presentation

4. Why should Visual Aids to be used????
Use visuals whenever possible
Good visuals are:
–Visible
–Clear
–Simple

5. Value of using Visual Aids
Creating Interest
Clarifying the complex and abstract
Adding Emphasis
Improving memory
Stimulating action
Making presentation more concise

6. Flipcharts and Whiteboards
Good Points
Low-tech
Easy to add to
More contact with audience
More interactive
Bad Points
Can only use once
Can’t add graphics
Can be hard to read
Hard to see

7. Flipcharts and Whiteboard Tips
Don’t hide!
Don’t keep your back towards the audience
Draw lines if needed
Pay attention to colour
Call ahead to check on facilities
Stick to a few key points

8. PowerPoint Good Points Portable Professional Can add graphics Clear
Can use for handouts
Bad points
Depends on technology
Lack of audience contact
Can’t add to it
Overcrowded

9. Slide Structure - Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

11. Slide Structure - Bad Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use

12. Slide Structure – Good Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only

13. Colour - Bad
Using a font colour that does not contrast with the background colour is hard to read
Using colour for decoration is distracting and annoying.
Using a different colour for each point is unnecessary
Using a different colour for secondary points is also unnecessary
Trying to be creative can also be bad

14. Colour - Good
Use a colour of font that contrasts sharply with the background
Ex: blue font on white background
Use colour to reinforce the logic of your structure
Ex: light blue title and dark blue text
Use colour to emphasize a point
But only use this occasionally

15. Use colour well Use colors that are pleasing Do not use red type
Use a high contrast between words/graphics and background (i.e., dark background with light font OR light background with dark font)
Don’t use too many colors or highlights
Using too many colors will confuse the audience
If you emphasize everything, you emphasize nothing
Pick 3 colours and stick to them.
Color evokes feelings. Color is emotional. The right color can help persuade and motivate. Studies show that color usage can increase interest and improve learning comprehension and retention. If you will be presenting in a dark room (such as a large hall), then a dark background (dark blue, grey, etc.) with white or light text will work fine. But if you plan to keep most of the lights on (which is highly advisable) then a white background with black or dark text works much better. In rooms with a good deal of ambient light, a screen image with a dark background and light text tends to washout, but dark text on a light background will maintain its visual intensity a bit better

16. Fonts - Bad CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font

17. Fonts - Good Use at least an 25-point font
Use different size fonts for main points and secondary points
this font is 28-point, the main point font is 28- point, and the title font is 36-point
Use a standard font like Times New Roman or Arial

18. Fonts
Use common fonts (fonts might look different on a different computer)
Fonts contribute to setting the tone and use same font on each slide
Font should be large enough to read from all areas of the room: 25 point minimum

19. Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use

20. Background - Good
Use backgrounds such as this one that are attractive but simple
Use backgrounds which are light
Use the same background consistently throughout your presentation

21. Spelling and Grammar Proof your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!

22. Delivering Your Presentation
Technical aspects :
–Media clips and the PPT file in the same directory
–Mouse, keyboard & projector
–Speakers and players
–Plan B (What if technology fails?)

23. Power point Karaoke

24. Conclusion Use an effective and strong closing
Your audience is likely to remember your last words
Use a conclusion slide to:
Summarize the main points of your presentation
Suggest future avenues of research

25. Questions?? End your presentation with a simple question slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly

26. 10/ 20/ 30 rule
“should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points.” Guy Kawaski 10
Ten is the optimal number of slides in a PowerPoint presentation because a normal human being cannot comprehend more than ten concepts in a meeting 20
“You should give your ten slides in twenty minutes. Sure, you have an hour time slot, but you’re using a Windows laptop, so it will take forty minutes to make it work with the projector. Even if setup goes perfectly, people will arrive late and have to leave early. In a perfect world, you give your pitch in twenty minutes, and you have forty minutes left for discussion.” 30
The reason people use a small font is twofold: > they don’t know their material well enough > they think that more text is more convincing. Force yourself to use no font smaller than thirty points. It will make your presentations better because it requires you to find the most salient points and to know how to explain them well.

27. Power Point tips Look at the audience, not the slides
Should use Video’s or media clips
Don’t overcrowd
Pay attention to Font, colour and layout & background
Print out slides
Test beforehand

28. Summary