1. Office of Budget, Payroll & Fiscal Analysis
Daniel Salazar
Christy Martinez
Denisse Garza
Nora Lerma
Fred Juarez

2. EPA Reminders EPA = “Completed” status = Fully approved
Record is created for the employee in the Payroll system (BPP)
Timesheet can be generated in TimeTraq
Work study positions = Temporary (Do Not Carry Over to new FY)
EPA required for every new year (even if re-hiring the same work study)
Reappointments (Start on 8/10) – FY 2017 “Occupant Change” EPA must be created
New Hires (Start on or after 9/1) – FY 2018 “Copy PIN to Next FY” EPA must be created
“Copy PIN to Next FY” EPAs for FY 2018 can be generated beginning 8/14/2017
All other EPA types for wage positions can be generated beginning 8/21/2017
Permanent student positions = No pre-assigned end date (Carry Over to new FY)
Do not require an EPA every new year, only when the occupant or position info changes
Wage positions will be viewable in Canopy after 8/21/2017

3. Tips for Creating EPA Documents for Students
When hiring a work study, verify the PIN assigned to you by Financial Aid already exists in your adloc in the current year (FY 2017).
To view the PINs assigned to your department for the current or prior year(s):
Sign in to Canopy (
Select the EPA Module
Enter your departmental adloc next to Search for (i.e )
Click “Search” or Enter
Position and Document results will be displayed

4. Search for PIN

5. To Create EPA for New Hire - FY 2018

6. To Create EPA for New Hire - FY 2018
If you are awarded a new student position, please contact our Office for specific instructions as they may vary by department.

7. To Create EPA for New Hire - FY 2018

8. To Create EPA for New Hire - FY 2018

9. To Close EPA for New Hire - FY 2018
**Last step would be to Validate and Close.

10. Important Reminders
TimeTraq module is available thru Single Sign On (
Managers are responsible for training their employees on how to submit their timesheets in the TimeTraq system.
Prior pay period corrections or issues regarding managers, delegates and department approvers in TimeTraq, should be communicated to Payroll and HR via at and
Canceled timesheets require a detailed comment specifying why the employee did not work during the reporting period.
To avoid payment delays, timesheets must be submitted to Payroll by the appropriate deadline (no later than 11 am on due dates).
If earlier departmental deadlines are necessary, feel free to set them.

11. BIWEEKLY PAY SCHEDULE (FY TRANSITION) & NEW WORKWEEK FOR FY 18
PAY DATE
PAY PERIOD
DAYS IN PAY PERIOD
TIMESHEET DUE
ESTIMATED DAYS
Sept. 01st
Aug. 10 – Aug. 23
10 days
August 17th
5 days
Sept. 08th
Aug. 24 – Aug. 31
6 days
August 23th
All 6 days
Sept. 15th
Sept. 1 – Sept. 9
*September 8th *
Sept. 29th
Sept. 10 – Sept. 23
*September 22nd
Oct. 13th
Sept. 24 – Oct. 7
*October 6th
*Beginning FY 2018, our workweek will change from:
Thursday to Wednesday to Sunday to Saturday
Timesheets will be due to Payroll on Fridays at 11 a.m.
Please inform students of early timesheet deadlines, pay dates, and workweek change.

12. Workday Systems Replaced by Workday TimeTraq LeaveTraq
EPAs (Electronic Personnel Actions)
HRConnect
iBenefits
PeopleAdmin (TAMIUWorks)
Guardian I-9
BPP (Budget/Payroll/Personnel System)