1. FITNESS REPORT CDR Brenda Metzler, NC, USN LT Dannie R. Rio, MSC, USN
Adapted AMDOC
Fitness Report Presentation

2. Overview
The goal is to review the standardized fitness report format approved by the Deputy Surgeon General (DSG) in April 2013 and provide guidance in writing a fitness report.

3. Objectives Bottom Line Up Front Objectives:
Review NavFit98a form and the accurate information required
Identify differences in the trait grading in blocks 33-38
Critique sample summary inputs for block 41
Write measureable block 41 input that qualifies impact to the Navy
Provided a resource site with BUPERSINST D

4. Fitness Report Impacts all decisions:
Promotions (BOARDS PROMOTE TO THE RECORD)
Leadership positions
Recall positions
Executive Medicine Screening
Performance is everything, ”bloom where you are planted”.

5. Fitness Report Command Leadership Responsibility
The OHSU Bremerton Commanding Officer, Executive Officer and Senior Executives make every effort to ensure that each member’s FITREP is the best that it can be based on the input provided.

6. Block 9 Block 9: Date Reported *MANPOWER Item* Date of report to NOSC
DET RUADs
*MANPOWER Item*

7. Block 14 Block 14: Period of Report *MANPOWER Item*
Accuracy is needed in continuity of career reporting
Eliminate gaps in your Performance Summary Record
Most officers in a ranking group will have the same dates for their Regular & Detachment of Reporting Senior Reports
Dates vary commonly for the following reasons:
Recently gained (Member's Report Date will be beginning of Period)
Returned from deployment (Use Detaching FITREP from Deployment)
Officer recently detached/transferred outside the command
This is a Detachment of Individual FITREP and thus 1 of 1
*MANPOWER Item*

8. Block 28
Block 28: Command Employment and Command Achievements Train and prepare for deployment in support of operational and peacetime support missions. Support medical and dental needs of Naval Hospital Bremerton and Navy Medicine West and provide expert healthcare support to Reserve Component Commands Northwest and Southwest. *HQ Standard Item*

9. Block 29
Block 29: “The box” –14 characters/primary job/leadership role
Information transferred directly to Personnel Summary Record
OIC must ensure Primary Duty title is entered in accordance with OHSU Bremerton guidelines
*OIC Item*

11. Block 29 *OIC Item* *MANPOWER Item*
Collateral Duties – Include additional duties performed
COLL: Assistant Awards Officer -6
OIC must ensure Collateral Duty titles are entered in accordance with OHSU Bremerton guidelines
*OIC Item*
“Specialty” – Critical Care Nurse -10
*MANPOWER Item*

12. Block 29
PFA: Enter the cycle used to determine the entries in Block 20 – PP
PFA: 17-1/17-2
Cycles are documented by Calendar Year
*CFL Item*
MOB: Copied from the RUAD
NR OHSU BREMERTON HQ, DENT GP
*MANPOWER Item*

13. Block 29 Sample Better…. Transferred directly to “Duty” column of PSR
OK….
29. Primary/Collateral/Withstanding Duties (Enter primary Duty abbreviation in box.)
TO PRI: TRAINING OFFICER -10; COLL: COMMAND FITNESS LEADER ASSISTANT -6; CRITICAL CARE NURSE -6
PFA: 15-2/16-1
MOB: NR OHSU BREMERTON HQ, CC NRS
Better….
29. Primary/Collateral/Withstanding Duties (Enter primary Duty abbreviation in box.)
DEPT HEAD PRI: DEPARTMENT HEAD, TRAINING -10; COLL: COMMAND FITNESS LEADER ASSISTANT -6; CRITICAL CARE NURSE -6
PFA: 15-2/16-1
MOB: NR OHSU BREMERTON HQ, CC NRS

14. Block 30 Block 30: Date Counseled *OIC Item*
Mentor for morale, retention and career progression
OIC should ensure counseling dates are recorded and maintained, even if counseling is conducted by a Senior Executive
*OIC Item*

15. Blocks 33-40 Blocks 33-39: Performance Traits
Should match narrative in block 41 (i.e. “Exemplary Leader” in narrative but 3.0 in leadership?)
Block 40: Recommended Career Milestones
(i.e. Executive Medicine/leadership positions/Service Schools) should be consistent with rank and specialty
Do not put XO/CO for O-3s through O-4s

16. Block 41 Block 41: Write for your audience: Write for effect:
18 lines of text…write for impact
Start with an attention-grabbing statement
Focus on selling the particular officer
Write for your audience:
Different specialties within each Corps, other Navy Medical Dept. officers and line officers on the selection boards
Do not use language or terminology that is only known to somebody in your specialty [JARGON!]
Narrative should match traits in Blocks 33-38
Write for effect:
Leadership and mentoring resulting in advancements/promotions, readiness, awards…

17. Block 41
Give selection board members the “power sound bites” to annotate OSR/PSR for briefing in the tank.
Demonstrated leadership and mentorship
Demonstrated growth through career and increasing responsibility
FITREPs read like a book
Superior performance: always going above and beyond, doing more with less, cost savings, use metrics.
Remember context – put accomplishments in context so the reader sees the significance of the efforts
Impact of officer’s performance on Command, Navy, Navy Medicine, DoD (i.e., LCDR Starboard is a member of HPC….means nothing, what did they do or accomplish?)
Put leadership and performance into context that the board will understand.

18. Block 41
Opening: Hard-hitting opening statement, attention grabber. Most important contribution at the beginning of the narrative. Soft breakout if possible and deserved ( especially if 1 of 1’s). Specific accomplishments this period:
ONE LINE OF WHITE SPACE
Bullets: 3-4 cause and effect bullets with the most important listed first
Impact bullets should support performance traits in blocks 33-39
Last bullet and only one statement on clinical sustainment or civilian occupation
ADT/AT: 16JAN01-16JAN14, NAVHOSP PORTSMOUTH, INTENSIVE CARE UNIT *TO Item*
Closing: End with promotion recommendation and recommendation for future assignments

19. Block 41 Example
CDR Helm is my number one of all Commanders regardless of Corps. CDR Helm’s visionary leadership set the stage for transition from a strategic IRR to an operational IRR, fully integrated and aligned to support emerging manpower requirements. Specific accomplishments this period:
-Oversaw the mobilization process of 235 Individual Ready Reserve (IRR) members from the Active Status Pool (ASP) in support of ongoing contingency operations yielding an overall mission completion rate of 96%.
-Active member of two Lean Six Sigma process improvement projects reviewing the process’ of Line of Duty and Incapacitation Pay in PERS 95.
-Refined the IRR Virtual Screening website on NSIPS, resulting in the improvement of IRR member’s completion of electronic mustering by 30% in less than one year.
-Employed full-time at the University of Utah with the Health Sciences Dept. as a Health Systems Analyst.
AT: 15DEC01-15DEC14, NAVPERS, RESERVE PERSONNEL MANAGEMENT DEPT *TO Item*
CDR Helm has my strongest recommendation for promotion to Captain and executive assignments. (Always end with promotion recommendation and future assignments).

20. Block 41 Giving bullets context or “framing” for impact:
CDR Y. hand-selected by the CO to serve as OHSU Bremerton’s representative to the Expanded Multisystem Medical System (EMSM) Planning Group, developing a repeatable review process in executing the rollout of EMR to NOSC Kitsap
-Sought out for expertise -electronic medical record system
LCDR Z. is certified by the American College of XXX
Only 10% of Navy XXX have earned this elite designation
CDR Y. accomplished Medical Stand Down with a 70% cost savings to the NOSC compared to outsourcing
70% turned out to be $100,000 per year!
Increased NOSC readiness from 88% to 94%

21. Block 41 OHSU Bremerton CO/XO guidelines:
Do not use the numerical number for numbers less than ten
Spell the numbers one through nine
Do not use the symbols < or >
Do not use the words about, more than, or approximately
Use an exact number, if you want to state “more than 20” change the number to 21

22. Block 41
Reporting Seniors and Ranking Boards must clarify marks and also break out “Must Promotes” and “Promotable” officers.
Remove doubt – be clear and concise if the officer is making significant contributions at the deckplate.

23. Block 44 Block 44: Commanding Officer’s Address Recall Roster
This is not the NOSC’s address
*HQ Standard Item*

24. NOB Report Non-observed fitness report (NOB):
Member attached to the detachment 90 days or less
Block 41 can be left blank if no significant accomplishments
Add comments in block 41 to recognize:
Award received
Completion of school or course
AT/ADT *TO Item*
Comments are limited to two lines or less

25. Detachment of Member Detachment of Individual Report
The HQ FITREP Coordinator should be notified of any member transferring outside the command or mobilizing. A Detaching FITREP should be prepared immediately.
If the member’s next assignment is known please include the information
Assists Selection Boards in following record continuity

26. Conducting Final Review
Spell check
Validate
Compare information with:
RUAD *MANPOWER Item*
Primary/Collateral Duty Assignments & Counseling Records *OIC Item*
PFA Records *CFL Item*
AT/ADT Records *TO Item*
Command Info *HQ Standard Item*

27. FITREP/Evaluation Resources
Website
myNavyfitrep.com

28. QUESTIONS