1. Applying for a Cultural Grant
Cultural Grants Workshop June 29, 2017
Building Blocks:
Applying for a Cultural Grant
An Oakville Arts Council and Town of Oakville partnership presentation

2. Town of Oakville Cultural Grants
Cultural Grants Workshop June 29, 2017
Town of Oakville Cultural Grants
Town of Oakville funding
Operating and project grants to qualified not-for- profit cultural organizations
Oakville Arts Council administers the Cultural Grant Program
Reviewed by an arm’s-length Grants Review Committee
Recommendations are presented to the Town’s Budget Committee and then to Town Council for approval
Oakville Arts Council advocates to Town of Oakville to increase funding to program

3. Terms of Reference Cultural Grants 2018 Workshop June 29, 2017
Committee: Composition
Four to seven members (with at least one new member each year) – maximum two 3-year terms
Members of the committee are drawn from the community-at-large
Individuals who have a demonstrated knowledge of the arts in Oakville and who are arms-length are selected
Grants Review Committee members must declare any conflicts of interest prior to the grants review assessment meeting

4. Terms of Reference Cultural Grants 2018 Workshop June 29, 2017
The Chair must be a member of the Oakville Arts Council Board of Directors and is appointed by and reports to the Oakville Arts Council Board of Directors
A staff representative of the Oakville Arts Council and the Town of Oakville serve as resources to the Committee and are non-voting members
The Grants Review Committee will review applications for grants to cultural organizations, excluding: The Oakville Centre for the Performing Arts, Oakville Museum, Oakville Galleries, The Oakville Historical Society and the Oakville Arts Council

5. Eligibility Criteria Cultural Grants 2018 Workshop June 29, 2017
Applicants must:
Be a duly constituted arts/cultural not-for-profit organization
Have an active Board of Directors or Executive Committee to act as trustees for public funds
Activities must be open to the public
Contribute to the artistic life of the community
Demonstrate financial responsibility necessary to manage public funds
Demonstrate fiscal sustainability through diverse revenue streams
Follow the appropriate reporting requirements outlined in your letter of agreement

6. Eligible/Non-eligible funding
Cultural Grants Workshop June 29, 2017
Eligible/Non-eligible funding
Eligible Funding:
Day-to-day artistic and administrative expenses of the organization such as: insurance, rent, artistic or administrative fees or salaries, marketing, printing, office supplies, etc.
One-time projects such as: arts and cultural events, workshops or symposia, special equipment (including technology), incorporating, etc.
Non-eligible Funding:
Individuals or for profit businesses
Non arts and cultural related
Touring expenses
Travel to conferences, competitions, etc.

7. The Application Process
Cultural Grants 2018 Workshop June 29, 2017
The Application Process
Applying for funding is done in two stages:
Statement of Interest or 2013 Final Reports deadline: September 8, 4 p.m.
Application deadline: October 13, 4 p.m.
Statements of Interest, Final Reports and Final Applications are submitted through Survey Monkey. Links will be provided via . A link to the Statement of Interest and Final Report will also be posted on the OAC website along with working copies of the forms.

8. Letter of Agreement Cultural Grants 2018 Workshop June 29, 2017
Your organization’s Board of Directors is responsible to Oakville Arts Council for the grant
Ensure your organization’s Board of Directors is aware of the contents
Use it as a reference, have it handy, get familiar with it
Clearly outlines expectations

9. Cultural Grants 2018 Workshop June 29, 2017
Funding Cycle

11. Reporting Cultural Grants 2018 Workshop June 29, 2017
Assessment – Program Measures
What is your evaluation plan?

12. Measuring Impact Cultural Grants 2018 Workshop June 29, 2017
Community Engagement (i.e. # of audience, volunteers, members, students)
Artistic Development/Merit (i.e. purpose, achievements, quality, innovation)
Community Impact (i.e. #/types of collaboration, partnerships, volunteer hours)
Sustainability (i.e. diverse revenues, financial report, governance)
For final reports this year we will be asking for groups to provide us with information that speaks to how the additional funds affected your organization, e.g., what were you able to accomplish because of these additional funds?

13. What are the goals of your funding request in 2018?
Cultural Grants Workshop June 29, 2017
What are the goals of your funding request in 2018?
Select 2 or 3 Goal areas to concentrate on.
Measures should be tied directly to application of grant funds
Contact Bernadette Ward if you are unsure how to measure your goals

14. Artistic Development/Merit Sample Measures:
Cultural Grants Workshop June 29, 2017
Artistic Development/Merit Sample Measures:

15. Recognition Cultural Grants 2018 Workshop June 29, 2017
The Oakville Arts Council is a not-for-profit, charitable organization operating at arms-length from the Town of Oakville. We:
Are accountable to the Town of Oakville for these public funds
Must ensure transparency regarding the distribution of public funds
Require all of our grantees to provide appropriate recognition to both the Oakville Arts Council and our funder – The Town of Oakville

16. Steps to recognition Cultural Grants 2018 Workshop June 29, 2017
Host public recognition event and invite Mayor/Council and Oakville Arts Council. You may want to recognize your Oakville Cultural Grant at a special event or ceremony such as:
Concert / exhibit
Ribbon-cutting
Award presentation
Add the Cultural Grants logo to your website

17. Steps to recognition, cont’d
Cultural Grants Workshop June 29, 2017
Steps to recognition, cont’d
Acknowledge Cultural Grants in print, film and audio-visual products - in newsletters, pamphlets, signage, manuals, media releases, exhibits, interviews, ads, etc.
“Proud recipient of a Town of Oakville Cultural Grant administered through the Oakville Arts Council”

18. Grantee Responsibilities
Cultural Grants 2018 Workshop June 29, 2017
Grantee Responsibilities
Review the grant to know what you are responsible for:
Credit
Logos
Stats
Timeframe of reports
To whom they should be sent: Bernadette Ward 2302 Bridge Road, Oakville, ON L6L 2G6

19. Cultural Grants 2018 Workshop June 29, 2017
Questions?