1. Community College League of California Annual Convention & Partner Conferences November 21, 2009
“Using Design Build”

2. SMCCCD’s Experience with Design Build: New Buildings
Science Building with Planetarium & Rooftop Observatory, College of San Mateo
Student & Community Center and Science Lab Annex, Skyline College
44-unit Faculty & Staff Housing, CSM
60-unit Faculty & Staff Housing, Cañada College
Health & Wellness Building, CSM
College Center, CSM
Cosmetology, Administration & Wellness Center, Skyline College
Automotive Transmission Lab Building Skyline College

3. College of San Mateo Science Building

4. Skyline College Student & Community Center

5. College Vista Faculty & Staff Housing

6. Cañada Vista Faculty & Staff Housing

7. Cañada Vista Faculty & Staff Housing

8. College of San Mateo Health & Wellness Building

9. College of San Mateo Health & Wellness Building

10. College of San Mateo College Center

11. College of San Mateo College Center

12. Cosmetology, Administration & Wellness Center
Skyline College
Cosmetology, Administration & Wellness Center

13. Skyline College Cosmetology, Administration & Wellness Center

14. Skyline College Automotive Transmission Lab

15. Skyline College Automotive Transmission Lab

16. Cañada College Site Improvements (Gateways)

17. Cañada College Gateways, Circulation & Parking17

18. Cañada College Gateways, Circulation & Parking Project18

19. College of San Mateo Site Improvements

20. College of San Mateo Arrival Zone

21. College of San Mateo Arrival Zone

22. College of San Mateo Roadways and Parking Lots

23. Skyline College Site Improvements23

24. Skyline College View from West to Central Quad

25. Skyline College West Quad

26. Skyline College View from Central to West Quad

27. Skyline College Roadways and Parking Lots

28. District Wide Athletics Improvements
Athletics Facilities Upgrades
31 tennis courts
3 baseball fields
3 soccer fields
1 softball field
2 tracks
1 football field
1 aquatic center
Parking & ADA Improvements
Ancillary facilities (restrooms, press box, storage)

29. Skyline College Athletic Facilities Improvements

30. Cañada College Athletic Facilities Improvements

31. College of San Mateo Athletic Facilities Improvements

32. College of San Mateo Athletic Facilities Improvements

33. SMCCCD’s Experience with Design Build: Infrastructure
Energy Efficiency Projects
12kV Electrical Infrastructure System replacement (CSM and Skyline College)
Chiller Plants (CSM and Cañada College)

34. Sustainability and Energy Efficiency Outcomes
New energy management system at all campuses
Comprehensive systems commissioning at all campuses
Cañada College chiller plant expansion
Heating / Hot water variable flow pumping retrofits at all campuses
Electrical distribution system repairs
Web-based real-time monitoring and metering platform at all campuses
AHU refurbishments at all campuses
Underground piping repairs at all campuses
Lighting retrofits : Lighting controls and circuit upgrades at all campuses
Boiler repairs and preventative maintenance at all campuses
Co-generation plants: CSM (560 KW) & Skyline College (375 KW)

35. Sustainability and Energy Efficiency Outcomes Work Completed By the Numbers…
9,551 Light Fixtures Retrofitted
113 Air Handlers Refurbished
306 Heat/Vent Units Refurbished
4 Boilers Re-tubed
206 l.f. Underground Piping Replacement
58 valves
9 expansion compensators
2,892 EMS Control Points Connected & Functioning

36. Project Highlights Energy Efficiency (LEED/Savings by Design)
Upcoming New Buildings
CSM Design Build (2 Buildings)
Workforce / Wellness / Aquatic Center (5N) – 88,374 GSF*
Student Services / Admin. / Student Activities (10N) – 104,149 GSF*
Overall Campus Landscape & Hardscape
New Chiller Plant*
12 KV Electrical Infrastructure Replacement
Total Contract Amount: $142.5 Million
SKY Design Build (2 Buildings)
Cosmetology & Administration / Wellness Center (4N) – 70,310 GSF*
Automotive Technology Building (11N) – 8,800 GSF*
Total Contract Amount: $60.4 Million
Note: * Savings by Design

37. Savings Summary Operational Savings: $1.5M annually (Plus)
PG&E Energy Efficiency: $1,008,157
CCC/IOU Partnership: $168,792.34
Savings by Design: $129,930

38. College of San Mateo Infrastructure

39. College of San Mateo Infrastructure

40. College of San Mateo 12kV Load Center Replacement

41. College of San Mateo Chiller Plant

42. Why Design-Build Delivery Method?
Compressed Schedule: move-in sooner
Satisfying Relationship between Owner/Architect/Builder
Unforeseen Conditions in Renovations:
Flexibility & Quick Response
Better Price Certainty

43. Guidelines / Process The Design Build Road Map
Selecting a Project for Design Build Delivery
BOT Resolution
CCCO Project Approval / Notification Process
Bridging
Public Notification
Prequalification
Request for Qualification (RFQ)
Request for Proposal (RFP)
Confidential Meetings (x3)
Site Surveys
RFP Interviews
Selection
Stipend
Award

44. Design Build Schedule Comparison

45. Pros and Cons Pros Cons Simplified contracting
Reduction in adversarial relationships
Cost containment
Speed of delivery
Sharing of risk
Early involvement of the builder
Validate another project delivery method for the CCDs
Cons
Significant investment of time and effort up front and during implementation
Potentially less control over design
May be more difficult to compare proposals
Limited institutional capabilities
Approval agency capabilities

46. Design Build Points of Consideration
Single Responsibility
No finger pointing
Eliminates Legal Triangle
Cost Control
Fixed limit of Construction costs
Feedback for better Design and Construction documents
Better Technology
Learn from the people who make and install building systems
Designer participation in practical application
Flexibility to get the most current technology
Perfect Design Build Team
Knows Design
Knows the Builder
Project Specific
What one persons knows is available to all
Contractor isn’t plotting for claims and change orders
Communications, Documentation & Costs are transparent

47. DB Team Qualification and Selection Process
Design Build for Community Colleges:
Education Code §17250
Structure the RFP to Attract D-B Teams
Qualification Shortlist to 3 DB teams plus 2 Alternates
Criteria Based Selection Process

48. DB Proposal Evaluation Criteria
FACTORS Maximum Points
1. Price and Cost Management Plan* 20
2. Technical Expertise 10
3. Life Cycle Costs over 25 Years 10
4. Skilled Labor Force Availability 10
5. Acceptable Safety Record* 10
6. Design Management Plan 10
7. Construction Management Plan 10
8. Schedule
9. Legal and Other Program Requirements
10. Risk Management Plan
TOTAL (Maximum) 100 points

49. RFQ/RFP Documents RFQ/RFP Documents available at the project website
Project Website
Source for all information from District

50. RFP Documents Developing the RFP Documentation
Format and Organization of the RFP Package
SMCCCD standard form of DB contract
Existing floor plans
Schematic floor plans
Room data sheets
Program information
Standards and Design Criteria

51. RFP Evaluation Assemble Review Team Allow Sufficient review time
Administrators / Faculty / M&O / CM Firm
Allow Sufficient review time
Clearly identify evaluation Criteria
Develop Scoring Matrix (Keep it simple)
Price
Technical Expertise
Life Cycle Costs
Skilled Labor Force
Acceptable Safety Record
Architectural Aesthetics and Design Innovation
Project Management Plan
Program Requirements
Logistics (Occupied Campus)

52. Design Build Entity

53. Standards and Design Criteria
Design Standards
Communications
Materials
Fixtures (Plumbing / Light / Window Treatments)
Color Palette
Plant Species
Fire Alarm / BMS Controls
Hardware
Flooring, Etc.
Documentation
Design Build Contract
Division OO & O1
Outline Specifications
Room Data Sheets
Meeting Notes
Distribution

54. Schedule Ambitious vs. Conservative Academic Calendar
Fast-track
Normal schedule
Academic Calendar
Start of Classes
Spring Break
Finals
Commencement
Special Events
End User Wild Card
Owner Requirements Pre-Turnover
Surplus/Salvage Process
Hazmat Removal
Rodent Control

55. Design Builder & DSA DSA Buy-In Approach
Include District (Owner) participation
Establish a contact person at DSA
Schedule early and appropriate meetings
Establish firm agreed upon DSA submittal dates
Document Meetings and agreed upon discussions with attendees
Describe incremental or phase submittals & deliverables & obtain buy-in
Involve structural engineer and other key consultants
Follow requested procedure and information for submittals
Clearly identify documents requiring approval
Provide sufficient reference CDs for reviewer information

56. Lessons Learned: College Decisions
Program Changes (Never ending)
Fixed Schedule
Campus Decision-making
Budget for the Known and Unknown
Unforeseen Conditions

57. Lessons Learned: Influence
District Able to Influence
Design Builder Relationship
Alignment of Scope with Stipulated Sum
Initial Schedule
Effective Qualification Process
Extent & Depth of Control – Bridging Documents
District Unable to Influence & Control
Dynamics of DSA Process
Construction Schedule
Changing Market Conditions
Constituents
Scope Creep
Weather

58. Partnering Session Who What Owner / Key End-users Contractor Designers
IOR
What
Understand Each others Interest
Agreed upon Rules of Engagement
Establish Chain of Command
Establish Forms of Communication
Establish Decision & Approval Process

59. Not a Panacea: Considerations
Owner Indecision
Owner Sophistication
Dynamics of an occupied campus
Construction schedule inflexibility
Academic constraints
Weather constraints
Interpersonal dynamics
Market conditions

60. Why We’re All Here Today . . .

61. Question & Answer
José D. Nuñez, LEED AP Vice Chancellor Facilities Planning, Maintenance & Operations (650)