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Agency Report Early Learning Coalition Executive Directors Meeting
Tampa Jan. 12, 2017
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Executive Directors Meeting
Welcome ‒ Introductions ‒ Staff and Interested Parties ‒ Agency Update Rodney J. MacKinnon Executive Director
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Agency Update Information Services Melanie May Deputy Director Information Services Amy Mathis Project Manager Rob Kreps Application Development Manager
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EFS Modernization Project Update
Agency Update – Information Services EFS Modernization Project Update Progress since the last ED meeting Release 1.3 VPK 5-year-old eligibility changes VPK enrollment rule changes Release 2.0 and Release 2.1 Phase one of the statewide Provider Portal soft rollout SR waiting list rule and application changes Release 2.2 VPK reenrollment (development only) Local funding application process (development only) Since the last ED and ELAC meetings, our development focus has been on Family Portal enhancements which will be part of Release 1.2, Eligibility and Provider Portal. Two of the larger features that will be included in Release 1.2 are the School Readiness Revalidation process and the ability to upload multiple VPK documents. Eligibility functionality at a high-level will include funding notifications, the parent interview process and eligibility determination. Since eligibility goes hand in hand with enrollment, we will not release eligibility until enrollment is ready to be released. In parallel, we are working on provider portal development including provider registration, the provider update form (provider profile), document management library and provider contract submission and approval process. We were able to give the provider portal workgroup a peek of functionality last week. For the past month, we have been facilitating a Reporting workgroup and a Transition planning workgroup with coalition representatives. The objective of the Reporting workgroup, led by Brian Savon, has been to establish a list of needed reports for the rollout of the integrated system, as well as data elements needed in the meantime to pull reports on. We are also in the process of evaluating reporting tools. The Transition Planning workgroup, led by Rob Kreps, was established to talk through the important issues of data migration and timing our releases as to not interfere with peak periods for coalitions. One of the key things we’ve been talking about in the Transition planning workgroup, and Provider Portal workgroup, is that our deployment approach for the provider portal will be in two phases. We will deploy the contract processing piece in the Spring, and then deploy the classroom management and attendance processing pieces when we roll out the integrated system so it aligns with enrollment and reimbursement. Transition to the statewide provider portal will not be mandatory until the system is fully integrated. We are currently doing an exercise to map data elements of EFS and statewide provider portal and will share with the workgroups once complete to determine what data makes sense to migrate. An additional topic we’ve discussed is for the coalitions managing their waiting lists in EFS…we would like all EFS waiting lists to transition to the Family Portal by the end of June, as revalidations occur, so that the waiting list is all in one location by the time we are ready to move away from EFS.
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EFS Modernization Project Update Current Efforts
Agency Update – Information Services EFS Modernization Project Update Current Efforts Development Eligibility Provider contracts User Acceptance Testing VPK reenrollment Local funding application process Statewide Provider Portal Training Transition Planning Statewide Provider Portal EFS Legacy Reporting
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Development in Progress Development Not Started
EFS Modernization Project Update Deployed Features School Readiness (SR) Application Voluntary Prekindergarten (VPK) Application Document Uploads Ability to Access and Print VPK Applications and Certificates of Eligibility SR Revalidation VPK Multiple Document Uploads CCDF 800/801 Reporting Changes SR Waiting List Rule Changes School Readiness (SR) Application Processing Voluntary Prekindergarten (VPK) Application Processing SR Waiting List Management VPK Auto-Transfer Provider Account Activation VPK Provider Profile Processing Document Management Registration and Activation Login Authentication Provider Profile User Management Dashboard Provider Messaging Provider Ad Hoc Reporting Provider Document Library Management Development in Progress VPK Reenrollment Application – Release 2.2 SR Eligibility Documentation Upload and Submission -Release 3.0 Provider Contract Processing – Release 2.2 Eligibility - Release 3.0 Guardianship Transfer - Release 3.0 VPK Reenrollment Processing – Release 2.2 VPK Provider Application Submission – Release 2.2 Contract Submission – Release 2.2 Credential Tracking - Release 2.2 Document Management Tracking - Release 2.2 This slide gives you a birds-eye-view of the development for each component of the EFS Modernization. The three main components are the Family Portal, the Coalition Services Portal and the Provider Portal. This gives you an idea of what we are working on now and what we still have left. Development Not Started CCR&R (Provider Search) – Post-Release 3.0 VPK SIS Application – Post-Release 3.0 Attendance Processing - Release 3.0 Enrollments - Release 3.0 Monthly Closeout - Release 3.0 Payment File Generation/Reimbursement - Release 3.0 Prior Period Adjustments - Release 3.0 Redetermination - Release 3.0 Reporting - Release 3.0 SR Provider Transfers - Release 3.0 VPK SIS Application Processing - Post-Release 3.0 Classrooms - Release 3.0 Calendars (Holidays, Fulltime, Disaster) - Release 3.0 Attendance Roster Management/Submission - Release 3.0 ASQ Tracking - Release 3.0 Redetermination Tracking - Release 3.0
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EFS Modernization Project Update
Agency Update – Information Services EFS Modernization Project Update Other IT updates Microsoft server 2003 end-of-life EFS migration to the Northwest Regional Data Center Microsoft SharePoint 2013 upgrade Since the last ED and ELAC meetings, our development focus has been on Family Portal enhancements which will be part of Release 1.2, Eligibility and Provider Portal. Two of the larger features that will be included in Release 1.2 are the School Readiness Revalidation process and the ability to upload multiple VPK documents. Eligibility functionality at a high-level will include funding notifications, the parent interview process and eligibility determination. Since eligibility goes hand in hand with enrollment, we will not release eligibility until enrollment is ready to be released. In parallel, we are working on provider portal development including provider registration, the provider update form (provider profile), document management library and provider contract submission and approval process. We were able to give the provider portal workgroup a peek of functionality last week. For the past month, we have been facilitating a Reporting workgroup and a Transition planning workgroup with coalition representatives. The objective of the Reporting workgroup, led by Brian Savon, has been to establish a list of needed reports for the rollout of the integrated system, as well as data elements needed in the meantime to pull reports on. We are also in the process of evaluating reporting tools. The Transition Planning workgroup, led by Rob Kreps, was established to talk through the important issues of data migration and timing our releases as to not interfere with peak periods for coalitions. One of the key things we’ve been talking about in the Transition planning workgroup, and Provider Portal workgroup, is that our deployment approach for the provider portal will be in two phases. We will deploy the contract processing piece in the Spring, and then deploy the classroom management and attendance processing pieces when we roll out the integrated system so it aligns with enrollment and reimbursement. Transition to the statewide provider portal will not be mandatory until the system is fully integrated. We are currently doing an exercise to map data elements of EFS and statewide provider portal and will share with the workgroups once complete to determine what data makes sense to migrate. An additional topic we’ve discussed is for the coalitions managing their waiting lists in EFS…we would like all EFS waiting lists to transition to the Family Portal by the end of June, as revalidations occur, so that the waiting list is all in one location by the time we are ready to move away from EFS.
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EFS Modernization Project Update
Agency Update – Information Services EFS Modernization Project Update Demonstrations Provider Portal Local funding application process VPK reenrollment
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Association of Early Learning Coalitions Matt Guse President
Partner Update Association of Early Learning Coalitions Matt Guse President
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Head Start State Collaboration Office Lilli Copp State Director
Partner Update Head Start State Collaboration Office Lilli Copp State Director
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Head Start Program Performance Standards
First holistic redesign and reorganization of performance standards since 1975 New numbering system Strengthen education services and curriculum requirements to ensure effective teaching in Head Start Require teaching practices, program curricula and assessments align with new Head Start Early Learning Outcomes Framework: Ages Birth to Five
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Head Start Program Performance Standards
(Cont.) Require a system of evidence-based professional development activities, including mentor-coaching to build teacher skills and core competencies Prohibit expulsion of children from Head Start programs and set strict limitations on use of temporary suspension, consistent with long-standing Head Start policy
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Head Start Program Performance Standards
(Cont.) The new standards set the expectation that, over time, nearly all Head Start programs will serve children for a full school day and full school year. They require Head Start center-based programs to operate 50 percent of their slots for 1,020 hours (approx. equivalent to a 6-hour day for 170 days) per year by Aug. 1, 2019. Head Start center-based programs to operate 100 percent of their slots for 1,020 hours per year by Aug. 1, 2021. Early Head Start center-based programs to operate 100 percent of their slots for 1,380 hours per year by Aug. 1, 2018.
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Head Start Program Performance Standards
(Cont.) Strengthen mental health services to support teachers with effective classroom management through clearer requirements about the expectations for using mental health consultation Require programs to serve dual language learners (DLLs) Maintain and strengthen services for vulnerable populations, such as homeless children, children in foster care and children with disabilities, to ensure they are getting the help they need to succeed Retain parents’ critical decision-making role as leaders in program governance and operations, including maintaining the requirement for a parent committee at the program level
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Head Start Program Performance Standards
(Cont.) Include procedures for sharing data and protecting personally identifiable information, balancing need to protect privacy while ensuring Head Start programs participate in state and local data systems, including those developed through the statewide longitudinal data systems grant program Require Head Start programs to participate in state Quality Systems Require Head Start programs to coordinate services with Title I as part of ESSA
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ECIDS and UID Meetings Opportunity to create a statewide Early Childhood Integrated Data System (ECIDS) DOE has developed a system to create a Unique Child Identifier (UID) for school children and will begin to include children in the School Readiness Program
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Florida Head Start Association Executive Director
Send letter of interest and resume to See job description handout.
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Florida Department of Children and Families
Partner Update Florida Department of Children and Families
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School Readiness Process
Communication between the Department of Children and Families and the Early Learning Coalitions
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Communication is Key Effective Communication is Paramount
Help ELC Staff Know the DCF Procedures Help ELC Staff Know Who to Contact Communication Must be Timely Use brief bullets and discuss details verbally.
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DCF Single Point of Contact
Cindy Campbell Use brief bullets and discuss details verbally.
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DCF ID Numbers in EFS DCF ID Number should be in ELC’s EFS
DCF ID Number should be Included on the SR Form 10 and Computer-Generated s If DCF ID Number has not been issued, then no School Readiness Inspection can occur
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DCF ID Number Breakdown
Provider types: C = Licensed Child Care Facility F = Licensed Family Day Care Home (FDCH) L = Licensed Large Family Child Care Home (FCCH) R = Registered Family Day Care Home (Registered FDCH) X = Religious Exempt E = All Other Exempt Programs (Gold Seal, Public/ Nonpublic School, VPK, Informal) (This only applies to DCF providers and Sarasota, not LLA)
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School Readiness Process
1/1/2017: Any provider requesting a new School Readiness contract must have an inspection (conducted by DCF/LLA licensing staff) showing full compliance with health and safety standards. What does that mean for a licensed program? What does that mean for a license-exempt program?
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Licensed Program Provider applies for SR contract.
ELC staff look up most recent inspection in CARES to verify all health and safety standards are compliant and then complete contract. ELC sends SR Form 10 with contract begin and end dates to DCF Program Office at DCF Program Office updates existing provider profile in CARES and notifies the region’s licensing office.
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License-Exempt Program
Provider applies for SR contract. ELC sends SR Form 10 and DCF Determination letter to DCF Program Office at DCF Program Office updates or creates provider profile in CARES, then sends the DCF ID number to the ELC. DCF Program Office notifies the region to conduct a pre-contractual SR inspection. This initial inspection will be announced. Once the inspection is reviewed and uploaded, a notification will be sent to the ELC from CARES. Mention the 45 day window for new inspections.
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License-Exempt Program Continued…
ELC will verify that all SR standards are fully compliant on the inspection report in CARES and complete the contract. ELC will send DCF Program Office the contract begin and end dates so the provider profile in CARES can be updated and SR information will show on the website.
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Current Communication Concerns
All ELCs are asked to use the general inbox Public Schools with an SR contract: ELC will provide DCF with direct contact information for the specific programs at each school that hold the SR contract. Licensing needs to know if they are inspecting the VPK program, School- Age Extended Day Program or both. Current contact information is for a district contact and the school personnel do not know which programs have the SR contract. Example -We have inspected the wrong program
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How To Find a Licensing Counselor
All licensed, School Readiness (SR) and Gold Seal providers are assigned a counselor. Registered Homes, Religious Exempt and Exempt Public/NonPublic Schools (with SR) are assigned an “Application Admin.” Application Admins process provider applications for Registered Home and Religious Exempt providers. They also input SR data for all provider types. Notification to the region. Assigned to the counselor.
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Verifying School Readiness Data in CARES
View data within the provider’s CARES profile. Review a provider’s violation history by reviewing their progressive enforcement matrix. Application Admins process provider applications for Registered Home and Religious Exempt providers. They also input SR data for all provider types.
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The School Readiness Profile
Reiterate what the ‘Referral Date’ and ‘Assignment Date’ is
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The School Readiness Profile
Contract Status: This will reflect the status of the provider’s contract. Only those with an “Active” or “Applied” status can receive SR inspections. Early Learning Coalition: This reflects the ELC assigned to the provider. Only 1 coalition can be assigned. Referral Date: The date DCF was notified the provider intends to enter into an SR contract (static date). Assignment Date: The date the provider is assigned to a Supervisor/Counselor for inspection (static date). Contract Initiation Date: The date the SR contract is active (static date). Contract Expiration Date: The date the SR contract Expires (changes with renewal).
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Opening/Closing CARES User Accounts
Send ELC User Account Request Form to Yemi Quijada
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DCF School Readiness contact:
QUESTIONS? DCF School Readiness contact: Cindy Campbell (850)
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Communicating with DCF|LLAs Regarding New School Readiness Providers
Agency Update CCDF Implementation Communicating with DCF|LLAs Regarding New School Readiness Providers Christian Summers Educational Policy Analyst
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Manual or Automated Communication Options
Agency Update – CCDF Manual or Automated Communication Options When provider indicates to coalition that it wants to contract for school readiness, coalition needs to contact DCF or local licensing agency so they can monitor the new school readiness elements. Two process flow options for this communication: Manual communication process Automated (performed through new EFS Provider Portal)
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Manual Email Process (Licensed Providers)
Agency Update – CCDF Manual Process (Licensed Providers) When provider indicates they want to contract for SR, coalition needs to determine if they are licensed. If licensed, coalition will simply check provider’s latest DCF inspection for any outstanding violations. If none, coalition can execute SR contract and DCF single point of contact. DCF will update provider in CARES as an SR provider. Coalition will need to DCF if provider’s contract is later terminated. During next renewal inspection, DCF will monitor provider for the new health and safety standards and send link to that inspection to general CARES inbox for that coalition.
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Manual Email Process (License-Exempt Providers)
Agency Update – CCDF Manual Process (License-Exempt Providers) When license-exempt provider indicates they want to contract for SR, coalition will fill out modified SR-10 form and form to DCF single point of contact. DCF will enter information into CARES and schedule a pre-contractual inspection for provider. Once complete, an inspection link will be ed to general CARES inbox for the coalition.
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Manual Email Process (License-Exempt Providers)
Agency Update – CCDF Manual Process (License-Exempt Providers) ELC staff will check inspection report to see if provider is fully compliant. If fully compliant, coalition can execute SR contract and DCF single point of contact. DCF will update provider in CARES as an SR provider. Coalition needs to DCF if provider’s contract is later terminated. If provider is not fully compliant, DCF will do follow-up inspection to allow provider to show compliance. Once complete, DCF will send inspection link to coalition showing re-inspection results.
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Automated Communication Process (Licensed)
Agency Update – CCDF Automated Communication Process (Licensed) Provider fills out profile in provider portal and indicates they are licensed by DCF. If licensed, ELC staff will check most recent licensure inspection to see if provider has any outstanding violations. If provider has no outstanding violations, ELC can execute SR contract with provider. Once SR contract is uploaded into EFS, EFS will send automatic notification to DCF that an SR contract has been executed. If provider’s SR contract is terminated, coalition will indicate that in EFS and an automatic communication will be sent notifying DCF of the termination.
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Automated Communication Process (License-Exempt)
Agency Update – CCDF Automated Communication Process (License-Exempt) Provider fills out profile in EFS provider portal indicating they are license-exempt provider and would like to contract for SR. Provider portal auto-generates an to DCF. DCF will either update or add provider in CARES and place them in pending status. DCF will start process for scheduling pre-contractual inspection for provider. Once pre-contractual is complete, inspection link will be ed to coalition’s general CARES inbox.
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Automated Communication Process (License-Exempt)
Agency Update – CCDF Automated Communication Process (License-Exempt) ELC staff will check inspection report to see if provider is fully compliant. If fully compliant, coalition can execute SR contract and upload into EFS. Once uploaded, system will send DCF automatic notification that an SR contract has been executed. If provider’s SR contract is terminated, coalition will indicate that in EFS and automatic communication will be sent to DCF notifying them of termination.
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Health and Safety Regulations
Agency Update – CCDF Health and Safety Regulations ELFL health and safety modules under development First group of modules available Jan. 23, 2017 Second group of modules available Feb. 13, 2017 Third group of modules available Feb. 27, 2017 Health and safety inspections have begun in DCF-monitored counties (technical assistance and support until deadlines for compliance) Regulation Timeline for Compliance Pre-Service Training Mar. 31, 2017 Group Size - Credential Oct. 25, 2018 All other requirements * June 30, 2017 * As of 1/1/17 any new provider must be in full compliance with all elements of the health and safety rule except for pre-service training requirements and active credential (group size) requirements before contracting for School Readiness.
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Lettuce break for lunch…
Executive Directors Meeting Lettuce break for lunch…
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Agency Update Program and Operations Units Stephanie Gehres Deputy Director Operations and Programs Financial Update Rules Update
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Use of local matching funds in compliance with 1002.89
Financial Update Use of local matching funds in compliance with (5) All state, federal and local matching funds provided to an early learning coalition for purposes of this section shall be used for implementation of its approved school readiness program plan, including the hiring of staff to effectively operate the school readiness program. (6) Costs shall be kept to the minimum necessary for the efficient and effective administration of the school readiness program with the highest priority of expenditure being direct services for eligible children. However, no more than 5 percent of the funds described in subsection (5) may be used for administrative costs and no more than 22 percent of the funds described in subsection (5) may be used in any fiscal year for any combination of administrative costs, quality activities and nondirect services. GAA: In-kind match is allowable provided there is no reduction in the number of slots or level of services from the provision of in-kind match
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Financial Update Single Audits Match findings
GAA: Progress toward meeting the six percent match requirement shall be monitored by OEL and shall be considered satisfactorily attained if the six percent requirement is met on a statewide basis
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School Readiness Rules – Effective Rules
Rules Update School Readiness Rules – Effective Rules Rule 6M Statewide Provider Contract for the School Readiness Program Now effective, to be used beginning with contracts for all new SR providers on or after Jan. 1, 2017. All existing SR providers will begin using for 17/18 Fiscal Year. Rule 6M School Readiness Eligibility Provisions and Rule 6M Documenting Eligibility for the School Readiness Program Now effective, beginning Jan. 1, 2017. All new CCDF eligibility requirements should currently be in practice. Rule 6M Health and Safety Checklists and Inspections Effective Oct. 24, 2016. Health and Safety Inspections started in mid-November. Rule re-opened to correct mistakes and clarify issues Nov. 3, 2016. Workshop held Nov. 18, Public hearing not requested. Rule scheduled to go before State Board of Education Jan. 18, 2017.
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School Readiness Rules – Rules in Progress
Rules Update School Readiness Rules – Rules in Progress Rule 6M Required Parent Co-payment If requested, a public hearing will be held via webinar Jan. 17, 2017, from 1 to 2 p.m. Updated Graduated Phase-out and clarified information on transfers. Rule is scheduled to go before State Board of Education Feb. 16, 2017. Rule 6M Statewide Provider Contract for the School Readiness Program If requested, a public hearing will be held via webinar Jan. 18, 2017, from 3:30 to 4:30 p.m. Revised to align with updated SR contract and removed health and safety sections. Rule scheduled to go before State Board of Education Feb. 16, 2017. Rule 6M Child Attendance and Provider Reimbursements Workshop held via webinar Jan. 10, 2017, from 3:30 to 4:30 p.m. Comments from workshop being compiled. Rule scheduled to go before State Board of Education Mar. 22, 2017.
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VPK Rules – Effective and in Progress
Rules Update VPK Rules – Effective and in Progress Rule 6M – Statewide Provider Contract for VPK Now effective, to be used beginning with contracts for VPK program year. Coming to Provider Portal early next year. Rule 6M – VPK Provider and Class Registration Procedures; Application; Eligibility Determination Internal development continues, based on workshop comments received. Second workshop will be scheduled soon. Rule 6M Child Enrollment Procedure for the VPK Education Program If requested, public hearing will be held Jan. 17, 2017, via webinar from 3 to 4 p.m. Updated “VPK class” field as required on the COE, as needed for payment. Reformatted parent handbook. (Put all content from parent handbook and parent guide in one parent-friendly document).
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VPK Rules – Effective and in Progress
Rules Update VPK Rules – Effective and in Progress Rule 6M – Uniform Attendance Policy for Funding the VPK Program Update emergencies closures to include when school districts close due to weather. Remove some information regarding VPK class schedules and notification and include in Rule 6M-8.300, F.A.C. New Rule – Equivalent Credentials for VPK Instructors Falls under the Department of Education (6A rule, not 6M). Developing with Department of Education. Adopting approved equivalent educational credentials. The current approved list was adopted by State Board of Education in 2005.
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Dr. Tara Huls Director VPK Erin Smeltzer Director School Readiness
Agency Update – Early Learning Programs Dr. Tara Huls Director VPK Erin Smeltzer Director School Readiness
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VPK Program Year Enrollments 2005-2006 to 2021-2022*
Program Unit Update – VPK VPK Program Year Enrollments to * Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016 * to are actual enrollments; are estimated enrollments; and to are projected enrollments.
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VPK Enrollment by Program
Program Unit Update – VPK VPK Enrollment by Program Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016 to are actual enrollments; are estimated enrollments; and to are projected enrollments (Excludes SISP Enrollments)
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Program Unit Update – VPK
Florida's 4-Year Old Population Compared to VPK Enrollments to * Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016 * to are actual enrollments; are estimated enrollments; and to are projected enrollments.
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Florida Growth Rates Comparison
Program Unit Update – VPK Florida Growth Rates Comparison 14-15 16-17 4-Year-Old Population VPK Program Year Enrollment Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016 * to are actual enrollments; are estimated enrollments; and to are projected enrollments.
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VPK Program Participation Rate 2005-2006 to 2021-2022*
Program Unit Update – VPK VPK Program Participation Rate to * Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016 * to are actual enrollments; are estimated enrollments; and to are projected enrollments.
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Program Unit Update – VPK
Monthly news update New program-related topics Rule updates Training and professional development opportunities
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Program Unit Update – VPK 0-5 Standards Revision Project
Review and revise standards used in both VPK and SR programs Align 0 to kindergarten Panel of Experts – State, National By domain Continuity Rule development Resource development Providers Families Expected completion: late fall 2017
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Statewide School Readiness Paid Enrollments July 2013 to November 2016
Program Unit Update – School Readiness Statewide School Readiness Paid Enrollments July 2013 to November 2016 Source: Office of Early Learning, Consolidated Data Base Data as of Nov. 30, 2016, Run Date Dec. 22, 2016
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Program Unit Update – School Readiness
Statewide School Readiness Paid Enrollments Data Trend Line - July 2013 to November 2016 Source: Office of Early Learning, Consolidated Data Base Data as of Nov. 30, 2016, Run Date Dec. 22, 2016
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Program Unit Update – School Readiness
School Readiness Monthly Waiting List History to (YTD) Source: Office of Early Learning, EFS, SPE/UWL and the Parent Portal Data as of Nov. 30, 2016, Run Date Dec. 30, 2016
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Program Unit Update – School Readiness
School Readiness Monthly Waiting List History to (YTD) Fiscal Year 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 July 47,489 55,940 48,371 47,288 49,659 58,865 74,796 85,013 80,500 78,892 60,659 56,471 53,380 38,308 August 53,274 53,321 54,275 44,536 59,376 64,557 80,751 90,791 84,098 68,414 57,750 64,687 52,527 43,945 September 51,834 53,076 52,883 45,817 57,444 62,993 84,369 90,685 85,751 73,168 49,419 68,811 50,249 44,132 October 54,612 52,406 57,615 41,972 56,095 65,436 87,553 91,957 81,607 68,516 47,826 68,950 42,560 40,356 November 54,313 48,311 57,523 40,956 38,926 58,796 87,329 88,979 77,069 71,933 42,609 68,437 35,317 36,478 December 47,801 44,569 58,042 42,975 42,446 47,662 87,697 78,906 75,110 67,676 36,770 64,548 30,926 January 53,573 40,415 53,960 44,298 45,436 49,015 88,105 74,452 75,365 60,259 36,684 61,840 29,106 February 46,315 39,596 27,705 44,898 46,279 47,760 84,218 67,988 71,803 58,134 37,121 58,614 25,774 March 28,803 38,727 35,207 40,230 44,293 46,273 66,947 68,033 64,780 58,322 37,867 51,397 25,941 April 28,978 39,677 41,146 43,241 43,866 57,671 62,235 70,869 66,206 57,182 43,624 53,596 27,260 May 30,214 38,214 45,087 39,241 48,847 67,324 77,146 74,497 65,255 45,959 47,956 56,748 34,730 June 58,687 40,582 45,118 40,839 53,612 69,492 80,157 78,324 68,747 65,032 52,336 59,057 36,872 Monthly Average 46,324 45,403 48,078 43,024 48,857 57,987 80,109 80,041 74,691 64,457 45,885 61,096 37,054 40,644 Monthly Maximum Monthly Minimum Source: Office of Early Learning, EFS, SPE/UWL and the Parent Portal Data as of Nov. 30, 2016, Run Date Dec. 22, 2016
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Program Unit Update – School Readiness
In process: Early Learning Performance Funding Project Professional Development Cultural Responsiveness Task Force Inclusion Subsystem Infant/Toddler Subsystem
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ELPFP Historical Program Participation By Provider Group
Performance FUNDING Project – Year 3 ELPFP Historical Program Participation By Provider Group
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2016-2017 ELPFP Provider Status as of Jan. 3, 2017
Performance FUNDING Project – Year 3 ELPFP Provider Status as of Jan. 3, 2017 Provider Group All Active Inactive Opted-Out Tier 1 239 186 15 38 Tier 2 188 159 12 17 Tier 3 42 40 2
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Professional Development
Program Unit Update – School Readiness Professional Development Adopted new pathway Registry under development
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Professional Development
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Professional Development
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Cultural Responsiveness Task Force
Program Unit Update – School Readiness Cultural Responsiveness Task Force Core Competencies expansion Philosophy development
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Agency Update – School Readiness
Inclusion Screening Developmental Screening Implement SE-2 Screening Screening Data Collection and Analysis a. Source for state and ELC level data b. Trends in screening data Autism Screening Maternal Depression Screening Child Trauma Screening
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Expulsion and Suspension Prevention
Inclusion Expulsion and Suspension Prevention This policy statement is intended to Promote positive and developmentally appropriate classroom environments. Address social, emotional and behavioral health of young children. Encourage developmental screenings for all children, with referrals as indicated. Support collaboration with parents in early learning, including behavioral expectations. Provide assistance to early childhood educators through professional development, coaching and technical assistance as needed. Engage early childhood mental health consultation and intervention when appropriate. Expand data collection and investigation related to expulsions and suspensions or dismissals.
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Expulsion and Suspension Prevention
Inclusion Expulsion and Suspension Prevention Policy includes quality indicators at three levels: provider, local and state Policy statement can be used as a resource for providers in developing their own expulsion/suspension prevention policies
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Inclusion
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Expulsion and Suspension Prevention
Inclusion Expulsion and Suspension Prevention Draft policy complete Next steps: Public Comment Period Statewide Training Collaborative
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Inclusion BPIECE BPIECE in Spanish
BPIECE for directors under development Best Practices in Inclusive Early Childhood Education BPIECE Practitioners
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Infant/Toddler Subsystem
Program Unit Update – School Readiness Infant/Toddler Subsystem First network meeting scheduled Coaching models for potential infant intervention for Tier 1 ELPFP Infant/Toddler Toolkit Endorsement Development
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Division of Public Assistance Fraud Presentation and Open Discussion
Executive Directors Meeting Division of Public Assistance Fraud Presentation and Open Discussion Jack Heacock Director Georgia Pellegrino Assistant Director
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Executive Directors Meeting
Open Discussion Summary and Adjourn Rodney J. MacKinnon Executive Director
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Next meeting April 2017 Tallahassee
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