1. Agency Report Early Learning Coalition Executive Directors Meeting
Tampa
Jan. 12, 2017

2. Executive Directors Meeting
Welcome
‒ Introductions
‒ Staff and Interested Parties
‒ Agency Update
Rodney J. MacKinnon
Executive Director

3. Agency Update
Information Services Melanie May Deputy Director Information Services Amy Mathis Project Manager Rob Kreps Application Development Manager

4. EFS Modernization Project Update
Agency Update – Information Services
EFS Modernization Project Update
Progress since the last ED meeting
Release 1.3
VPK 5-year-old eligibility changes
VPK enrollment rule changes
Release 2.0 and Release 2.1
Phase one of the statewide Provider Portal soft rollout
SR waiting list rule and application changes
Release 2.2
VPK reenrollment (development only)
Local funding application process (development only)
Since the last ED and ELAC meetings, our development focus has been on Family Portal enhancements which will be part of Release 1.2, Eligibility and Provider Portal.
Two of the larger features that will be included in Release 1.2 are the School Readiness Revalidation process and the ability to upload multiple VPK documents.
Eligibility functionality at a high-level will include funding notifications, the parent interview process and eligibility determination. Since eligibility goes hand in hand with enrollment, we will not release eligibility until enrollment is ready to be released.
In parallel, we are working on provider portal development including provider registration, the provider update form (provider profile), document management library and provider contract submission and approval process. We were able to give the provider portal workgroup a peek of functionality last week.
For the past month, we have been facilitating a Reporting workgroup and a Transition planning workgroup with coalition representatives.
The objective of the Reporting workgroup, led by Brian Savon, has been to establish a list of needed reports for the rollout of the integrated system, as well as data elements needed in the meantime to pull reports on.
We are also in the process of evaluating reporting tools.
The Transition Planning workgroup, led by Rob Kreps, was established to talk through the important issues of data migration and timing our releases as to not interfere with peak periods for coalitions.
One of the key things we’ve been talking about in the Transition planning workgroup, and Provider Portal workgroup, is that our deployment approach for the provider portal will be in two phases. We will deploy the contract processing piece in the Spring, and then deploy the classroom management and attendance processing pieces when we roll out the integrated system so it aligns with enrollment and reimbursement.
Transition to the statewide provider portal will not be mandatory until the system is fully integrated.
We are currently doing an exercise to map data elements of EFS and statewide provider portal and will share with the workgroups once complete to determine what data makes sense to migrate.
An additional topic we’ve discussed is for the coalitions managing their waiting lists in EFS…we would like all EFS waiting lists to transition to the Family Portal by the end of June, as revalidations occur, so that the waiting list is all in one location by the time we are ready to move away from EFS.

5. EFS Modernization Project Update Current Efforts
Agency Update – Information Services
EFS Modernization Project Update Current Efforts
Development
Eligibility
Provider contracts
User Acceptance Testing
VPK reenrollment
Local funding application process
Statewide Provider Portal Training
Transition Planning
Statewide Provider Portal
EFS Legacy
Reporting

6. Development in Progress Development Not Started
EFS Modernization Project Update
Deployed Features
School Readiness (SR) Application
Voluntary Prekindergarten (VPK) Application
Document Uploads
Ability to Access and Print VPK Applications and Certificates of Eligibility
SR Revalidation
VPK Multiple Document Uploads
CCDF 800/801 Reporting Changes
SR Waiting List Rule Changes
School Readiness (SR) Application Processing
Voluntary Prekindergarten (VPK) Application Processing
SR Waiting List Management
VPK Auto-Transfer
Provider Account Activation
VPK Provider Profile Processing
Document Management
Registration and Activation
Login Authentication
Provider Profile
User Management
Dashboard
Provider Messaging
Provider Ad Hoc Reporting
Provider Document Library Management
Development in Progress
VPK Reenrollment Application – Release 2.2
SR Eligibility Documentation Upload and Submission -Release 3.0
Provider Contract Processing – Release 2.2
Eligibility - Release 3.0
Guardianship Transfer - Release 3.0
VPK Reenrollment Processing – Release 2.2
VPK Provider Application Submission – Release 2.2
Contract Submission – Release 2.2
Credential Tracking - Release 2.2
Document Management Tracking - Release 2.2
This slide gives you a birds-eye-view of the development for each component of the EFS Modernization.
The three main components are the Family Portal, the Coalition Services Portal and the Provider Portal.
This gives you an idea of what we are working on now and what we still have left.
Development Not Started
CCR&R (Provider Search) – Post-Release 3.0
VPK SIS Application – Post-Release 3.0
Attendance Processing - Release 3.0
Enrollments - Release 3.0
Monthly Closeout - Release 3.0
Payment File Generation/Reimbursement - Release 3.0
Prior Period Adjustments - Release 3.0
Redetermination - Release 3.0
Reporting - Release 3.0
SR Provider Transfers - Release 3.0
VPK SIS Application Processing - Post-Release 3.0
Classrooms - Release 3.0
Calendars (Holidays, Fulltime, Disaster) - Release 3.0
Attendance Roster Management/Submission - Release 3.0
ASQ Tracking - Release 3.0
Redetermination Tracking - Release 3.0

7. EFS Modernization Project Update
Agency Update – Information Services
EFS Modernization Project Update
Other IT updates
Microsoft server 2003 end-of-life
EFS migration to the Northwest Regional Data Center
Microsoft SharePoint 2013 upgrade
Since the last ED and ELAC meetings, our development focus has been on Family Portal enhancements which will be part of Release 1.2, Eligibility and Provider Portal.
Two of the larger features that will be included in Release 1.2 are the School Readiness Revalidation process and the ability to upload multiple VPK documents.
Eligibility functionality at a high-level will include funding notifications, the parent interview process and eligibility determination. Since eligibility goes hand in hand with enrollment, we will not release eligibility until enrollment is ready to be released.
In parallel, we are working on provider portal development including provider registration, the provider update form (provider profile), document management library and provider contract submission and approval process. We were able to give the provider portal workgroup a peek of functionality last week.
For the past month, we have been facilitating a Reporting workgroup and a Transition planning workgroup with coalition representatives.
The objective of the Reporting workgroup, led by Brian Savon, has been to establish a list of needed reports for the rollout of the integrated system, as well as data elements needed in the meantime to pull reports on.
We are also in the process of evaluating reporting tools.
The Transition Planning workgroup, led by Rob Kreps, was established to talk through the important issues of data migration and timing our releases as to not interfere with peak periods for coalitions.
One of the key things we’ve been talking about in the Transition planning workgroup, and Provider Portal workgroup, is that our deployment approach for the provider portal will be in two phases. We will deploy the contract processing piece in the Spring, and then deploy the classroom management and attendance processing pieces when we roll out the integrated system so it aligns with enrollment and reimbursement.
Transition to the statewide provider portal will not be mandatory until the system is fully integrated.
We are currently doing an exercise to map data elements of EFS and statewide provider portal and will share with the workgroups once complete to determine what data makes sense to migrate.
An additional topic we’ve discussed is for the coalitions managing their waiting lists in EFS…we would like all EFS waiting lists to transition to the Family Portal by the end of June, as revalidations occur, so that the waiting list is all in one location by the time we are ready to move away from EFS.

8. EFS Modernization Project Update
Agency Update – Information Services
EFS Modernization Project Update
Demonstrations
Provider Portal
Local funding application process
VPK reenrollment

9. Association of Early Learning Coalitions Matt Guse President
Partner Update
Association of Early Learning Coalitions Matt Guse President

10. Head Start State Collaboration Office Lilli Copp State Director
Partner Update
Head Start State Collaboration Office Lilli Copp State Director

11. Head Start Program Performance Standards
First holistic redesign and reorganization of performance standards since 1975
New numbering system
Strengthen education services and curriculum requirements to ensure effective teaching in Head Start
Require teaching practices, program curricula and assessments align with new Head Start Early Learning Outcomes Framework: Ages Birth to Five

12. Head Start Program Performance Standards
(Cont.)
Require a system of evidence-based professional development activities, including mentor-coaching to build teacher skills and core competencies
Prohibit expulsion of children from Head Start programs and set strict limitations on use of temporary suspension, consistent with long-standing Head Start policy

13. Head Start Program Performance Standards
(Cont.)
The new standards set the expectation that, over time, nearly all Head Start programs will serve children for a full school day and full school year. They require
Head Start center-based programs to operate 50 percent of their slots for 1,020 hours (approx. equivalent to a 6-hour day for 170 days) per year by Aug. 1, 2019.
Head Start center-based programs to operate 100 percent of their slots for 1,020 hours per year by Aug. 1, 2021.
Early Head Start center-based programs to operate 100 percent of their slots for 1,380 hours per year by Aug. 1, 2018.

14. Head Start Program Performance Standards
(Cont.)
Strengthen mental health services to support teachers with effective classroom management through clearer requirements about the expectations for using mental health consultation
Require programs to serve dual language learners (DLLs)
Maintain and strengthen services for vulnerable populations, such as homeless children, children in foster care and children with disabilities, to ensure they are getting the help they need to succeed
Retain parents’ critical decision-making role as leaders in program governance and operations, including maintaining the requirement for a parent committee at the program level

15. Head Start Program Performance Standards
(Cont.)
Include procedures for sharing data and protecting personally identifiable information, balancing need to protect privacy while ensuring Head Start programs participate in state and local data systems, including those developed through the statewide longitudinal data systems grant program
Require Head Start programs to participate in state Quality Systems
Require Head Start programs to coordinate services with Title I as part of ESSA

16. ECIDS and UID Meetings
Opportunity to create a statewide Early Childhood Integrated Data System (ECIDS)
DOE has developed a system to create a Unique Child Identifier (UID) for school children and will begin to include children in the School Readiness Program

17. Florida Head Start Association Executive Director
Send letter of interest and resume to
See job description handout.

18. Florida Department of Children and Families
Partner Update
Florida Department of Children and Families

19. School Readiness Process
Communication between the Department of Children and Families and the Early Learning Coalitions

20. Communication is Key Effective Communication is Paramount
Help ELC Staff Know the DCF Procedures
Help ELC Staff Know Who to Contact
Communication Must be Timely
Use brief bullets and discuss details verbally.

21. DCF Single Point of Contact
Cindy Campbell
Use brief bullets and discuss details verbally.

22. DCF ID Numbers in EFS DCF ID Number should be in ELC’s EFS
DCF ID Number should be Included on the SR Form 10 and Computer-Generated s
If DCF ID Number has not been issued, then no School Readiness Inspection can occur

23. DCF ID Number Breakdown
Provider types:
C = Licensed Child Care Facility
F = Licensed Family Day Care Home (FDCH)
L = Licensed Large Family Child Care Home (FCCH)
R = Registered Family Day Care Home (Registered FDCH)
X = Religious Exempt
E = All Other Exempt Programs (Gold Seal, Public/ Nonpublic School, VPK, Informal)
(This only applies to DCF providers and Sarasota, not LLA)

24. School Readiness Process
1/1/2017: Any provider requesting a new School Readiness contract must have an inspection (conducted by DCF/LLA licensing staff) showing full compliance with health and safety standards.
What does that mean for a licensed program?
What does that mean for a license-exempt program?

25. Licensed Program Provider applies for SR contract.
ELC staff look up most recent inspection in CARES to verify all health and safety standards are compliant and then complete contract.
ELC sends SR Form 10 with contract begin and end dates to DCF Program Office at
DCF Program Office updates existing provider profile in CARES and notifies the region’s licensing office.

26. License-Exempt Program
Provider applies for SR contract.
ELC sends SR Form 10 and DCF Determination letter to DCF Program Office at
DCF Program Office updates or creates provider profile in CARES, then sends the DCF ID number to the ELC.
DCF Program Office notifies the region to conduct a pre-contractual SR inspection. This initial inspection will be announced.
Once the inspection is reviewed and uploaded, a notification will be sent to the ELC from CARES.
Mention the 45 day window for new inspections.

27. License-Exempt Program Continued…
ELC will verify that all SR standards are fully compliant on the inspection report in CARES and complete the contract.
ELC will send DCF Program Office the contract begin and end dates so the provider profile in CARES can be updated and SR information will show on the website.

28. Current Communication Concerns
All ELCs are asked to use the general inbox
Public Schools with an SR contract:
ELC will provide DCF with direct contact information for the specific programs at each school that hold the SR contract.
Licensing needs to know if they are inspecting the VPK program, School- Age Extended Day Program or both.
Current contact information is for a district contact and the school personnel do not know which programs have the SR contract.
Example -We have inspected the wrong program

29. How To Find a Licensing Counselor
All licensed, School Readiness (SR) and Gold Seal providers are assigned a counselor.
Registered Homes, Religious Exempt and Exempt Public/NonPublic Schools (with SR) are assigned an “Application Admin.”
Application Admins process provider applications for Registered Home and Religious Exempt providers. They also input SR data for all provider types.
Notification to the region.
Assigned to the counselor.

32. Verifying School Readiness Data in CARES
View data within the provider’s CARES profile.
Review a provider’s violation history by reviewing their progressive enforcement matrix.
Application Admins process provider applications for Registered Home and Religious Exempt providers. They also input SR data for all provider types.

34. The School Readiness Profile
Reiterate what the ‘Referral Date’ and ‘Assignment Date’ is

35. The School Readiness Profile
Contract Status: This will reflect the status of the provider’s contract. Only those with an “Active” or “Applied” status can receive SR inspections.
Early Learning Coalition: This reflects the ELC assigned to the provider. Only 1 coalition can be assigned.
Referral Date: The date DCF was notified the provider intends to enter into an SR contract (static date).
Assignment Date: The date the provider is assigned to a Supervisor/Counselor for inspection (static date).
Contract Initiation Date: The date the SR contract is active (static date).
Contract Expiration Date: The date the SR contract Expires (changes with renewal).

36. Opening/Closing CARES User Accounts
Send ELC User Account Request Form to
Yemi Quijada

37. DCF School Readiness contact:
QUESTIONS?
DCF School Readiness contact:
Cindy Campbell (850)

38. Communicating with DCF|LLAs Regarding New School Readiness Providers
Agency Update
CCDF Implementation
Communicating with DCF|LLAs Regarding New School Readiness Providers
Christian Summers Educational Policy Analyst

39. Manual or Automated Communication Options
Agency Update – CCDF
Manual or Automated Communication Options
When provider indicates to coalition that it wants to contract for school readiness, coalition needs to contact DCF or local licensing agency so they can monitor the new school readiness elements.
Two process flow options for this communication:
Manual communication process
Automated (performed through new EFS Provider Portal)

40. Manual Email Process (Licensed Providers)
Agency Update – CCDF
Manual Process (Licensed Providers)
When provider indicates they want to contract for SR, coalition needs to determine if they are licensed. If licensed, coalition will simply check provider’s latest DCF inspection for any outstanding violations.
If none, coalition can execute SR contract and DCF single point of contact. DCF will update provider in CARES as an SR provider. Coalition will need to DCF if provider’s contract is later terminated.
During next renewal inspection, DCF will monitor provider for the new health and safety standards and send link to that inspection to general CARES inbox for that coalition.

41. Manual Email Process (License-Exempt Providers)
Agency Update – CCDF
Manual Process (License-Exempt Providers)
When license-exempt provider indicates they want to contract for SR, coalition will fill out modified SR-10 form and form to DCF single point of contact.
DCF will enter information into CARES and schedule a pre-contractual inspection for provider. Once complete, an inspection link will be ed to general CARES inbox for the coalition.

42. Manual Email Process (License-Exempt Providers)
Agency Update – CCDF
Manual Process (License-Exempt Providers)
ELC staff will check inspection report to see if provider is fully compliant. If fully compliant, coalition can execute SR contract and DCF single point of contact. DCF will update provider in CARES as an SR provider. Coalition needs to DCF if provider’s contract is later terminated.
If provider is not fully compliant, DCF will do follow-up inspection to allow provider to show compliance. Once complete, DCF will send inspection link to coalition showing re-inspection results.

43. Automated Communication Process (Licensed)
Agency Update – CCDF
Automated Communication Process (Licensed)
Provider fills out profile in provider portal and indicates they are licensed by DCF. If licensed, ELC staff will check most recent licensure inspection to see if provider has any outstanding violations.
If provider has no outstanding violations, ELC can execute SR contract with provider. Once SR contract is uploaded into EFS, EFS will send automatic notification to DCF that an SR contract has been executed.
If provider’s SR contract is terminated, coalition will indicate that in EFS and an automatic communication will be sent notifying DCF of the termination.

44. Automated Communication Process (License-Exempt)
Agency Update – CCDF
Automated Communication Process (License-Exempt)
Provider fills out profile in EFS provider portal indicating they are license-exempt provider and would like to contract for SR.
Provider portal auto-generates an to DCF. DCF will either update or add provider in CARES and place them in pending status. DCF will start process for scheduling pre-contractual inspection for provider.
Once pre-contractual is complete, inspection link will be ed to coalition’s general CARES inbox.

45. Automated Communication Process (License-Exempt)
Agency Update – CCDF
Automated Communication Process (License-Exempt)
ELC staff will check inspection report to see if provider is fully compliant. If fully compliant, coalition can execute SR contract and upload into EFS. Once uploaded, system will send DCF automatic notification that an SR contract has been executed.
If provider’s SR contract is terminated, coalition will indicate that in EFS and automatic communication will be sent to DCF notifying them of termination.

46. Health and Safety Regulations
Agency Update – CCDF
Health and Safety Regulations
ELFL health and safety modules under development
First group of modules available Jan. 23, 2017
Second group of modules available Feb. 13, 2017
Third group of modules available Feb. 27, 2017
Health and safety inspections have begun in DCF-monitored counties (technical assistance and support until deadlines for compliance)
Regulation
Timeline for Compliance
Pre-Service Training
Mar. 31, 2017
Group Size - Credential
Oct. 25, 2018
All other requirements *
June 30, 2017
* As of 1/1/17 any new provider must be in full compliance with all elements of the health and safety rule except for pre-service training requirements and active credential (group size) requirements before contracting for School Readiness.

47. Lettuce break for lunch…
Executive Directors Meeting
Lettuce break for lunch…

48. Agency Update
Program and Operations Units Stephanie Gehres Deputy Director Operations and Programs
Financial Update
Rules Update

49. Use of local matching funds in compliance with 1002.89
Financial Update
Use of local matching funds in compliance with
(5) All state, federal and local matching funds provided to an early learning coalition for purposes of this section shall be used for implementation of its approved school readiness program plan, including the hiring of staff to effectively operate the school readiness program.
(6) Costs shall be kept to the minimum necessary for the efficient and effective administration of the school readiness program with the highest priority of expenditure being direct services for eligible children. However, no more than 5 percent of the funds described in subsection (5) may be used for administrative costs and no more than 22 percent of the funds described in subsection (5) may be used in any fiscal year for any combination of administrative costs, quality activities and nondirect services.
GAA: In-kind match is allowable provided there is no reduction in the number of slots or level of services from the provision of in-kind match

50. Financial Update Single Audits Match findings
GAA: Progress toward meeting the six percent match requirement shall be monitored by OEL and shall be considered satisfactorily attained if the six percent requirement is met on a statewide basis

51. School Readiness Rules – Effective Rules
Rules Update
School Readiness Rules – Effective Rules
Rule 6M Statewide Provider Contract for the School Readiness Program
Now effective, to be used beginning with contracts for all new SR providers on or after Jan. 1, 2017.
All existing SR providers will begin using for 17/18 Fiscal Year.
Rule 6M School Readiness Eligibility Provisions and Rule 6M Documenting Eligibility for the School Readiness Program
Now effective, beginning Jan. 1, 2017.
All new CCDF eligibility requirements should currently be in practice.
Rule 6M Health and Safety Checklists and Inspections
Effective Oct. 24, 2016.
Health and Safety Inspections started in mid-November.
Rule re-opened to correct mistakes and clarify issues Nov. 3, 2016.
Workshop held Nov. 18, Public hearing not requested.
Rule scheduled to go before State Board of Education Jan. 18, 2017.

52. School Readiness Rules – Rules in Progress
Rules Update
School Readiness Rules – Rules in Progress
Rule 6M Required Parent Co-payment
If requested, a public hearing will be held via webinar Jan. 17, 2017, from 1 to 2 p.m.
Updated Graduated Phase-out and clarified information on transfers.
Rule is scheduled to go before State Board of Education Feb. 16, 2017.
Rule 6M Statewide Provider Contract for the School Readiness Program
If requested, a public hearing will be held via webinar Jan. 18, 2017, from 3:30 to 4:30 p.m.
Revised to align with updated SR contract and removed health and safety sections.
Rule scheduled to go before State Board of Education Feb. 16, 2017.
Rule 6M Child Attendance and Provider Reimbursements
Workshop held via webinar Jan. 10, 2017, from 3:30 to 4:30 p.m.
Comments from workshop being compiled.
Rule scheduled to go before State Board of Education Mar. 22, 2017.

53. VPK Rules – Effective and in Progress
Rules Update
VPK Rules – Effective and in Progress
Rule 6M – Statewide Provider Contract for VPK
Now effective, to be used beginning with contracts for VPK program year.
Coming to Provider Portal early next year.
Rule 6M – VPK Provider and Class Registration Procedures; Application; Eligibility Determination
Internal development continues, based on workshop comments received.
Second workshop will be scheduled soon.
Rule 6M Child Enrollment Procedure for the VPK Education Program
If requested, public hearing will be held Jan. 17, 2017, via webinar from 3 to 4 p.m.
Updated “VPK class” field as required on the COE, as needed for payment.
Reformatted parent handbook. (Put all content from parent handbook and parent guide in one parent-friendly document).

54. VPK Rules – Effective and in Progress
Rules Update
VPK Rules – Effective and in Progress
Rule 6M – Uniform Attendance Policy for Funding the VPK Program
Update emergencies closures to include when school districts close due to weather.
Remove some information regarding VPK class schedules and notification and include in Rule 6M-8.300, F.A.C.
New Rule – Equivalent Credentials for VPK Instructors
Falls under the Department of Education (6A rule, not 6M).
Developing with Department of Education.
Adopting approved equivalent educational credentials.
The current approved list was adopted by State Board of Education in 2005.

55. Dr. Tara Huls Director VPK Erin Smeltzer Director School Readiness
Agency Update – Early Learning Programs
Dr. Tara Huls Director VPK Erin Smeltzer Director School Readiness

56. VPK Program Year Enrollments 2005-2006 to 2021-2022*
Program Unit Update – VPK
VPK Program Year Enrollments to *
Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016
* to are actual enrollments; are estimated enrollments; and to are projected enrollments.

57. VPK Enrollment by Program
Program Unit Update – VPK
VPK Enrollment by Program
Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016
to are actual enrollments; are estimated enrollments; and to are projected enrollments (Excludes SISP Enrollments)

58. Program Unit Update – VPK
Florida's 4-Year Old Population Compared to VPK Enrollments to *
Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016
* to are actual enrollments; are estimated enrollments; and to are projected enrollments.

59. Florida Growth Rates Comparison
Program Unit Update – VPK
Florida Growth Rates Comparison
14-15
16-17
4-Year-Old Population
VPK Program Year Enrollment
Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016
* to are actual enrollments; are estimated enrollments; and to are projected enrollments.

60. VPK Program Participation Rate 2005-2006 to 2021-2022*
Program Unit Update – VPK
VPK Program Participation Rate to *
Source: Voluntary Prekindergarten Education Estimating Conference, Dec. 8, 2016
* to are actual enrollments; are estimated enrollments; and to are projected enrollments.

61. Program Unit Update – VPK
Monthly news update
New program-related topics
Rule updates
Training and professional development opportunities

62. Program Unit Update – VPK 0-5 Standards Revision Project
Review and revise standards used in both VPK and SR programs
Align 0 to kindergarten
Panel of Experts – State, National
By domain
Continuity
Rule development
Resource development
Providers
Families
Expected completion: late fall 2017

63. Statewide School Readiness Paid Enrollments July 2013 to November 2016
Program Unit Update – School Readiness
Statewide School Readiness Paid Enrollments July 2013 to November 2016
Source: Office of Early Learning, Consolidated Data Base
Data as of Nov. 30, 2016, Run Date Dec. 22, 2016

64. Program Unit Update – School Readiness
Statewide School Readiness Paid Enrollments Data Trend Line - July 2013 to November 2016
Source: Office of Early Learning, Consolidated Data Base
Data as of Nov. 30, 2016, Run Date Dec. 22, 2016

65. Program Unit Update – School Readiness
School Readiness Monthly Waiting List History to (YTD)
Source: Office of Early Learning, EFS, SPE/UWL and the Parent Portal
Data as of Nov. 30, 2016, Run Date Dec. 30, 2016

66. Program Unit Update – School Readiness
School Readiness Monthly Waiting List History to (YTD)
Fiscal Year
2003/2004
2004/2005
2005/2006
2006/2007
2007/2008
2008/2009
2009/2010
2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
2015/2016
2016/2017
July
47,489
55,940
48,371
47,288
49,659
58,865
74,796
85,013
80,500
78,892
60,659
56,471
53,380
38,308
August
53,274
53,321
54,275
44,536
59,376
64,557
80,751
90,791
84,098
68,414
57,750
64,687
52,527
43,945
September
51,834
53,076
52,883
45,817
57,444
62,993
84,369
90,685
85,751
73,168
49,419
68,811
50,249
44,132
October
54,612
52,406
57,615
41,972
56,095
65,436
87,553
91,957
81,607
68,516
47,826
68,950
42,560
40,356
November
54,313
48,311
57,523
40,956
38,926
58,796
87,329
88,979
77,069
71,933
42,609
68,437
35,317
36,478
December
47,801
44,569
58,042
42,975
42,446
47,662
87,697
78,906
75,110
67,676
36,770
64,548
30,926
January
53,573
40,415
53,960
44,298
45,436
49,015
88,105
74,452
75,365
60,259
36,684
61,840
29,106
February
46,315
39,596
27,705
44,898
46,279
47,760
84,218
67,988
71,803
58,134
37,121
58,614
25,774
March
28,803
38,727
35,207
40,230
44,293
46,273
66,947
68,033
64,780
58,322
37,867
51,397
25,941
April
28,978
39,677
41,146
43,241
43,866
57,671
62,235
70,869
66,206
57,182
43,624
53,596
27,260
May
30,214
38,214
45,087
39,241
48,847
67,324
77,146
74,497
65,255
45,959
47,956
56,748
34,730
June
58,687
40,582
45,118
40,839
53,612
69,492
80,157
78,324
68,747
65,032
52,336
59,057
36,872
Monthly Average
46,324
45,403
48,078
43,024
48,857
57,987
80,109
80,041
74,691
64,457
45,885
61,096
37,054
40,644
Monthly Maximum
Monthly Minimum
Source: Office of Early Learning, EFS, SPE/UWL and the Parent Portal
Data as of Nov. 30, 2016, Run Date Dec. 22, 2016

67. Program Unit Update – School Readiness
In process:
Early Learning Performance Funding Project
Professional Development
Cultural Responsiveness Task Force
Inclusion Subsystem
Infant/Toddler Subsystem

68. ELPFP Historical Program Participation By Provider Group
Performance FUNDING Project – Year 3
ELPFP Historical Program Participation By Provider Group

69. 2016-2017 ELPFP Provider Status as of Jan. 3, 2017
Performance FUNDING Project – Year 3
ELPFP Provider Status as of Jan. 3, 2017
Provider Group
All
Active
Inactive
Opted-Out
Tier 1
239
186 15 38
Tier 2
188
159 12 17
Tier 3 42 40 2

70. Professional Development
Program Unit Update – School Readiness
Professional Development
Adopted new pathway
Registry under development

71. Professional Development

72. Professional Development

73. Cultural Responsiveness Task Force
Program Unit Update – School Readiness
Cultural Responsiveness Task Force
Core Competencies expansion
Philosophy development

74. Agency Update – School Readiness
Inclusion
Screening
Developmental Screening
Implement SE-2 Screening
Screening Data Collection and Analysis
a. Source for state and ELC level data
b. Trends in screening data
Autism Screening
Maternal Depression Screening
Child Trauma Screening

75. Expulsion and Suspension Prevention
Inclusion
Expulsion and Suspension Prevention
This policy statement is intended to
Promote positive and developmentally appropriate classroom environments.
Address social, emotional and behavioral health of young children.
Encourage developmental screenings for all children, with referrals as indicated.
Support collaboration with parents in early learning, including behavioral expectations.
Provide assistance to early childhood educators through professional development, coaching and technical assistance as needed.
Engage early childhood mental health consultation and intervention when appropriate.
Expand data collection and investigation related to expulsions and suspensions or dismissals.

76. Expulsion and Suspension Prevention
Inclusion
Expulsion and Suspension Prevention
Policy includes quality indicators at three levels: provider, local and state
Policy statement can be used as a resource for providers in developing their own expulsion/suspension prevention policies

77. Inclusion

78. Expulsion and Suspension Prevention
Inclusion
Expulsion and Suspension Prevention
Draft policy complete
Next steps:
Public Comment Period
Statewide Training Collaborative

79. Inclusion BPIECE BPIECE in Spanish
BPIECE for directors under development
Best Practices in Inclusive
Early Childhood Education
BPIECE
Practitioners

80. Infant/Toddler Subsystem
Program Unit Update – School Readiness
Infant/Toddler Subsystem
First network meeting scheduled
Coaching models for potential infant intervention for Tier 1 ELPFP
Infant/Toddler Toolkit
Endorsement Development

81. Division of Public Assistance Fraud Presentation and Open Discussion
Executive Directors Meeting
Division of Public Assistance Fraud Presentation and Open Discussion
Jack Heacock
Director
Georgia Pellegrino
Assistant Director

82. Executive Directors Meeting
Open Discussion Summary and Adjourn Rodney J. MacKinnon Executive Director

83. Next meeting April 2017 Tallahassee