1. Preparing & Setting up your Competitions for Season 2017
Rugby Link Training
Preparing & Setting up your Competitions for Season 2017
Member Unions

2. SESSION OVERVIEW Content 1. Check admin users (comp admins)
2. Competition Structure – Registration Types, Team Nominations, Allocate Teams
3. Competition Rules & Regulations – Grade Settings, Ladders, Competition Settings, Result Types
4. Draws & Fixtures – Advanced Grade Settings, Match Types, Season Fixtures, Finals Fixtures & Re-Grading
5. Player Votes – Competition & Club Options
6. Reporting – Player Suspension/ Exclusion Report, Competition Management Reporting
7. Other
8. Next Steps
ARU website and Rugby Link pages:

3. Competition Management > Registrations
Registration Types
Competition Management > Registrations
Reg Types – Competition & Event 2017
Different Junior/Youth age splits?
Comp requirements age grade rugby age bands e.g. BJRU v MDJRU?
Junior age splits?
Comp fees?
Business rules – e.g. discount secondary plus conversion (group)
Registration webpage:

4. Team Nominations
Competition Management > Competition > Team Nominations > Configuration & Reports
Team Nomination Setup (Comp):
Team Nomination Setup (Club):
Rugby Link Resource Library:

5. Grade Settings
Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Edit
Grade Name (mandatory)
Ensure ‘Active’ is ticked (default)
Grade Type (mandatory)
Age qualification - where there is a maximum or minimum (or both) age limits for the grade, enter the date of birth as follows:
No age restrictions: Leave both From and To DOB fields blank
Maximum age restriction (eg player must be Under 17, Under 18 at a certain time within the season): Enter the earliest DOB the player can be in the From DOB field, leave the To DOB field blank
Minimum age restriction (eg player must be Over 45, 50): Enter the latest DOB the player can be in the To DOB field, leave the From DOB field blank
Minimum and Maximum age restriction (eg player must be between 16-18): Enter both To and From DOB fields
Note: the DOB values must be updated every season. Players selected in teams where age restrictions apply who do not meet the age requirements will be listed in the Ineligible players in grades with age restriction exception report.
Default match start time
Recommend ticking ‘Set match status to Confirmed (Not Official) when entered by Competition Manager’
Require coach selected with team (optional)
Player Points (premier grades?)
Match Result Entry Settings (optional)
Player score entry settings
Recommend ticking ‘Player score locked when match is made official’
How many grades to setup?
Premier & Reserve Grade?
U10 Gold and U10 Black?
Rugby Link Resource Library:

6. Allocate Teams/ Team Settings
Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Allocation Teams/ Team Settings
Multiple teams in one grade
Combined teams (player transfers)
Team Names/ Media Name
Related to Team Nominations
Rugby Link Resource Library:

7. Ladders Default settings for all? (new dev) Ladder calculation method
Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Ladders
Default settings for all? (new dev)
Ladder calculation method
Bonus Points
Club Championship Ladders
Club Championship Ladders self-help guide:
Rugby Link Resource Library:

8. Competition Settings
Competition Management > Competition > Competition Settings > Registration
‘Require Registration’
Require reg and prevent selection
Require financial status and prevent selection
‘Registration Type’
Application to competition, e.g. U10 Junior plus U11 Junior
Rugby Link Resource Library:

9. Result Types
Competition Management > Competition > Competition Settings > Result Types
Abandoned (No Match) should be selected as a match result when a match is abandoned in the FIRST HALF, no result stands.
When a match is abandoned in the SECOND HALF the corresponding win – loss – draw match result stands and should be defaulted accordingly.
Rugby Link Resource Library:

10. Advanced Grade Settings
Competition Management > Competition > Grades > Advanced Grade Settings
Advanced Grade Settings
Juniors included in Player Participation per week report in 2017.
Automatic Team Selection options:
Select Previous Match Team (recommended)
Select Squad
No Automatic Selection
Squad update flag options:
Allow Update (recommended)
Auto update
Locked
Squad lock round number
Max number of substitues
Note, can change based on grade
Include in player participation per week report
Yes (recommended) – juniors added in 2017 by ARU
Rugby Link Resource Library:

11. Competition Management > Competition > Draws > Create Draw
Match Types
Competition Management > Competition > Draws > Create Draw
New Match Types added into Rugby Link, will impact team sheets. Determined by ‘Match Type’ when creating the draw
15-a-side (juniors and seniors)
12-a-side
10-a-side
7-a-side
Rugby Link Resource Library:

12. Competition Management > Competition > Draws > Create Draw
Season Fixtures
Competition Management > Competition > Draws > Create Draw
Regular Season Fixtures:
Finals Fixtures:
Rugby Link Resource Library:

13. Competition Management > Competition > Draws > Create Draw
Finals Fixtures
Competition Management > Competition > Draws > Create Draw
Regular Season Fixtures:
Finals Fixtures:
Rugby Link Resource Library:

14. Competition Management > Competition > Grades > Re-grade Team
Options available
Copy played matches and ladder points into destination grade
Move player matches and statistics from source to destination grade (new, can only be selected if you choose option 1 “copy played matches and ladder points”)
Replace migrated team with BYE in the source grade
Team Re-grade self-help guide:
Rugby Link Resource Library:

15. Player Votes
Competition Management > Competition > Matches > Voted Awards > Voted Awards Management
Player Votes (Comp) self-help guide:
Player Votes (Club) self-help guide:
Rugby Link Resource Library:

16. Player Suspensions Exclusions Outcome
Competition Management > People > Suspended/ Excluded Players
Player Suspensions Exclusions Outcome
Incident & Injury added to Notification Subscribers List – new in 2017
Name: Incident reported
Description: An incident (i.e. red card or code of conduct breach) has been reported requiring a Player/Team official to appear before a judiciary hearing
Name: Injury reported
Description: An injury - serious or concussion has been reported
Notifications sent to Comp admin and Club of Player/TO (also JO/Jos or ME/MEs for respective State/Association – if added to notifications subscribers list for incidents)
Player Suspensions Exclusions Outcome case
Incident/Injuries converted to Suspensions/Exclusions Outcome case (if required – Red card, serious* or concussion). Note also that Comp Admin can create a case (from a citing, from a referral) independent upon it being reported as an incident/injury in a match as described in 2 above.
Notifications sent to Comp admin and Club of Player/TO (also JO/Jos, ME/MEs, for respective State/Association – if added to notifications subscribers list for incidents)
Comp Admin communicates with MO/ARs, team managers, match day manager etc. to collate evidence files – SO report/video etc.
Comp Admin uploads the evidence against the Incident case in Suspensions/Exclusions Outcome.
These evidence files are stored in ARU’s AWS environment and are publicly accessible when a share link is generated by the Comp Admin.
Comp Admin can communicate evidence file links for each file item they want to share.
Case outcome – guilty or not guilty, confirmed or not confirmed.
Automatically excluded for the exclusion period and not allowed to be selected on/from the Select team, Selected players team list or team officials list.
Player appears in Unavailable players list with S acronym for suspended and C for concussed, Team officials simply cannot be selected from Team Officials drop down list and reportable on unavailable player’s report
Suspensions/Exclusions Outcome report - available at Association and State level.
Participant – Player or Team official
Shirt Number – Player only
Suspension/Exclusion classification – Incident or Injury
Date of incident/injury – no difference
Outcome – guilty or not guilty and confirmed or not confirmed
Suspension/Exclusion weeks/matches – no difference
Suspension/Exclusion Start – no difference
Suspension/Exclusion End – no difference
Suspension Exclusion Reason – charge for Incident by player/team official (different drop downs) and Injury of player serious or concussion
Season total
Additional info collected if entering injury case
Scene of injury – game, training, other
Type of injury – Concussion, Fracture, Dislocation, Serious Joint, Other
Site of Injury – Head, Neck, Back, Chest/Trunk, Other
Rugby Link Resource Library:

17. Competition Mgt Report
Competition Management > Reports > Competition Reports
Competition Mgt Report
Uncontested Scrums Report
Reg Enterprise Report (state)
Matches Played (incl. Teams)
Team Count Report *new in 2017
Uncontested Scrums Report:
Competition Management Reporting:
Rugby Link Resource Library:

18. Competition Management
Other
Competition Management
Lock Date - (1 Jan 2017)
Family Relationships Report *new in 2017
De-registration *new online process
Rugby Link Updates list new Rugby Link releases:
Rugby Link Resource Library:

19. Next Steps Actions 2017 Season Support
Confirmation of affiliate and MU level fees
Team Nomination process
Competition rules and regulations system settings
Communication competition rules and regulations/ Rugby Link alignment 2017
Promoting Rugby Link training sessions (LMS, online webinars, F2F)
Competition setup 2017
2017 Season
Club admins 2017 access and setup - Monday 12 December 2016
Participation 2017 registrations go live – Thursday 5 January 2017
Support
Rugby Link website Helpdesk ARU Learning Centre
InteractSport, system provider, technical support via ticket
Rugby Link Support:
InteractSport Support:
Ticket:
Rugby Link Resource Library:

20. Thank you for attending. All the best for your 2017 Rugby season!