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School Operations July 29, 2015
Los Angeles Unified School District Local District South New Administrators Meeting School Operations July 29, 2015
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ISTAR BULLETIN -5269. 2 July10, 2013 Document incidents that:
Incident System Tracking Accountability Report BULLETIN July10, 2013 Document incidents that: Significantly disrupt the school day Require the added attention/deployment of school or district personnel/resources May involve a 3rd party- ie. LAPD, LAFD, parent/community member, etc.
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Documenting an Incident
Issue Type Persons Involved Incident Summary- Thorough and concise Updates and Notifications
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ISTAR Tabs
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Contact Person/Contact Phone
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People & Facility Issues
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Facility Issues
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Issues Involving People
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Issue Definitions
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Injury/Illness Tabs
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Complete & Certify the Injury & Illness Tab
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Central’s Expectations of A.O.O & Coordinators
Log into the system multiple times each day and open every iSTAR report for your schools to ensure that the report is correct. the administrator from within the iSTAR that there is an error that needs to be corrected. One is not enough to ensure that corrections have been made. We have noted that Operations Coordinators are ing the school, but the errors still have not been corrected. Follow up with a telephone call if the error is not corrected. If persistent errors are not corrected, the OC should make the corrections and the principal from within the iSTAR that a correction has been made and appropriate follow-up (if not done) needs to be documented. If an Operations Coordinator has schools with persistent errors, he/she should schedule a visit to assist the site administrators with how to accurately complete iSTAR reports. Operations Coordinators should also monitor for duplicate or triplicate reports and reports not submitted. Operations Coordinators should also be cognizant of which of their schools files few or no iSTAR reports. Schools need to be using the system.
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Alphas and Deltas Alphas Deltas
Have your basic information ready: names, DOB’s, employee info., phone numbers, PD/DCFS officer names and badge numbers, PD division name/number, etc. Notify appropriate entities: Operations Coordinator, Staff Relations, OEHS, School Police, Ed. Equity, etc. Update report as appropriate and close the ISTAR when the issue has been reconciled. Deltas Don’t file an ISTAR for child abuses cases from home (DCFS neglect cases, etc.) Don’t share information or distribute ISTAR’s- All reports are confidential and for internal district use only!
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Submit ISTAR or CALL! Submit the report immediately! – Or call LD South Operations Coordinator immediately! You can always update the information. Call your Operations Coordinator if you have any questions. We are here to help!
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Small Group Activity Get into a group of four
Identify the errors for each ISTAR Please note that more than one error may exist for each ISTAR Document the errors on the attached sheet
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ISTAR Error Report Springfield Elementary
Incident ID Date Incident Description Create Date Incident Type Place Reporter Persons Involved Save Submit 82949 8/5/2014 8:15 AM BLANK 8:30 AM Trespass Room 1 Principal Submitted Yes 83014 9/4/14 2:00 PM Employee slipped and fell. Employee sent home. 2:10 PM Injury Cafeteria Manager Missing 83088 9/5/14 9:00 AM Student fell in the Health Office. 9:15 AM Accident Health Office Nurse No 83173 10/16/14 11:00AM 11:45 AM Verbal Altercation Instructional Specialist 83188 8/15/14 3:30 PM Teacher reported that a student got sick in class 2:45 PM Room 16 83250 8/18/14 12:01 PM School wide power outage 12:15 PM Utility Failure (power outage) Entire Campus 83258 9/16/14 5:00 PM 5:15 PM Fighting/ Physical Aggression MPR Couns, Secondary School
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In a group of four, indicate the errors for each ISTAR
In a group of four, indicate the errors for each ISTAR. Please note that more than one error may exist for each ISTAR. Incident ID Error (s) 82949 83014 83088 83173 83188 83250 83258
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ISTAR Error Report Springfield Elementary
Incident ID Date Incident Description Create Date Incident Type Place Reporter Persons Involved Save Submit 82949 8/5/2014 8:15 AM BLANK 8:30 AM Trespass Room 1 Principal Submitted Yes 83014 9/4/14 2:00 PM Employee slipped and fell. Employee sent home. 2:10 PM Injury Cafeteria Manager Missing 83088 9/5/14 9:00 AM Student fell in the Health Office. 9:15 AM Accident Health Office Nurse No 83173 10/16/14 11:00AM 11:45 AM Verbal Altercation Instructional Specialist 83188 8/15/14 3:30 PM Teacher reported that a student got sick in class 2:45 PM Room 16 83250 8/18/14 12:01 PM School wide power outage 12:15 PM Utility Failure Entire Campus 83258 9/16/14 5:00 PM 5:15 PM Fighting/ Physical Aggression Couns, Secondary School
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Important Reminders Presentation materials are available on Local District South web site, go to and click on Operations link. Remember to contact your Operations Coordinator if you need any assistance.
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