1. ACCU meeting 12 th September, 2007 CERNS LOGISTICS AND MATERIALS MANAGEMENT Matti Tiirakari Head of Logistic Services

2. CERN MATERIALS MANAGEMENT FI Dept. ST Dept. USERSNEED USERS NEED MATERIAL REQUEST PURCHASING TRANSPORT CUSTOMS CLEARANCE RECEPTION & REGISTRATION ON-SITE DELIVERY INVOICE - PAYMENT SC/INB TRACABILITY OBSOLETE - SCRAP SALES ON-SITE TRANSFER SHIPPING & EXPORT TRANSPORT Various Depts. VARIOUS STOCKS STORES OR DIRECT DELIVERY DIRECT DELIVERY

3. MOIS 199920002001200220032004200520062007 janvier3437329429592459267529984165 43574573 fevrier3213304530322385262932823954 44714793 mars3801332435282434281438764622 52265319 avril2939276130782590281434664828 40904300 mai2769297329052450249036074371 48004307 juin2743277230392423281839864812 49394310 juillet2740262631122546323335854200 47084160 aout2300249426141886234932734009 44043706 septembre2577251323592118294235474622 4581 octobre2872316732542896339739024699 5226 novembre3222359328933010319644524921 5279 decembre1948247522882220234125783377 3767 TOTAL345613503735061294173369842552525805584835468 GOODS RECEPTION STATISTICS

4. IMPROVEMENTS (so far) SHIPPING ELECTRONIC (EDH) SHIPPING REQUEST ELECTRONIC (EDH) TRANSFER SLIP (FICHE DE TRANSFER) STORES BI-LINGUAL ELECTRONIC MATERIALS CATALOGUE (WITH PHOTOS AND TECHNICAL SPECIFICATIONS) SUPPLIERS PUNCH-OUT CATALOGUES (FARNELL, RADIO SPARES ETC.) SUPPLIERS PUNCH-OUT CATALOGUES (FARNELL, RADIO SPARES ETC.) ELECTRONIC ON-LINE CUSTOMS CLEARANCE (F, CH)

5. OBJECTIVES DEFINE AND ADAPT SERVICES IN COLLABORATION WITH USER DEPARTMENTS CREATE A SINGLE CERN LOGISTICS PLATFORM BASED ON EXISTING QUALIAC AND BAAN APPLICATIONS SYNERGIES AND COST EFFICIENCY IN RESOURCES AND MATERIALS: - OPTIMIZED USE OF EXISTING RESOURCES - CENTRALIZED OUTSOURCED CONTRACTS MANAGEMENT - SIMPLIFIED ADMINISTRATIVE PROCESSES FOR USERS - MAXIMIZED AUTOMATION (QUALIAC AND BAAN) - FULL TRACEABILITY OF OPERATIONS AND MATERIALS - SINGLE WINDOW FILING (EDH)

6. METHODS CENTRALIZE ALL CERN SUPPLY-CHAIN MANAGEMENT ACTIVITIES INCLUDING ON-SITE DISTRIBUTION HARMONIZE STOCKS MANAGEMENT INTO BAAN OPTIMIZE PROCUREMENT BY DEVELOPING FRAME CONTRACTS, DECREASE COST BY USING E-BUSINESS / PUNCH-OUT CATALOGUES WHEN APPROPRIATE DEVELOP EXTERNAL PROCUREMENT COLLABORATION WITHIN WOLRDWIDE PHYSICS COMMUNITY (INFN, GSI, ESA etc.)

7. BENEFITS INCREASED AND MORE FLEXIBLE SERVICE LEVELS LIBERATE RESOURCES IN THE DEPARTMENTS TO THEIR CORE BUSINESS ACTIVITIES DECREASE DEVELOPMENT AND MAINTAINANCE COST FOR INFORMATICS TOOLS TRANSPARENCY / TRACEABILITY (SR/RP AND INB) OPTIMIZATION OF PURCHASING COST