1. GOVERNMENT STATUS UPDATE
YourGovernment
GOVERNMENT STATUS UPDATE
Island Government Finance Officers’ Association (IGFOA) Winter Meeting, Honolulu, December 6-8 , 2016

2. December 2016 Winter Conference
Audit Results
HIGHLIGHTS
FY 2015
Completion date
# Federal Qualifications
# Financial Qualifications
# Component Unit Qualifications
# Repeat Findings
The data for this chart can be easily gathered from the Performeter
December 2016 Winter Conference

3. (YOUR GOVT) FY 16 Audit Status
Describe the current status of your FY16 audit.
Insert your comments here
Describe any expected changes in your qualifications and findings from prior years.
Do you expect any unusual challenges for the FY16 audit?
Have you contracted with an audit firm? When do you expect to present the trial balance to the firm? At this point, do you expect any delays?
December 2016 Winter Conference

4. Status of (YOUR GOVT) action plans
Planning Area
Major accomplishment
Ideas you wanted to implement based upon the GFOA/IGFOA presentations
Insert your comments here
Review and possible implementation of financial forecasting models
Use of Financial Performance Measures
Implementation of OMB Uniform Grant Guidance
Implementation of GASB #72, 74 & 75, 77 (if applicable)
Systems Planning
Describe the major accomplishment from each area of your action plan in Toronto. (if you do not have a copy of your action plan, you can find it in the Toronto conference report at the PITI/VITI web site)
Tell us about any problems that you have completing your tasks.
December 2016 Winter Conference

5. (YOUR GOVT) Performance Measures
List the IGFOA performance measures where your office consistently achieves your target.
Insert your comments here
Which measure areas are most critical to you, as a finance manager?
Have you presented your performance measures to any other entity (the Governor or President, the Legislature, an NGO, the budget office?)
December 2016 Winter Conference

6. (your government) Finance Office Challenges Insert your comments here
What is the greatest challenge in your financial operations?
Insert your comments here
How could you resolve or improve that challenge?
How would you measure whether your improvement plan is working?
Do you have challenges with cash flow, personnel turnover, a bad system, inadequate training? Or inefficient processes? Think about what you’d fix tomorrow if you had the resources.
December 2016 Winter Conference

7. (YOUR GOVT) System Status
Describe your financial management system: company & software name, what modules, how long it has been implemented.
Insert your comments here
Describe the service & maintenance plan used for your software: cost, response time, # hours, etc
List the feature you like the most in your software and your biggest problem.
You will probably need to consult also with your IT staff to get some of this information. This data could be valuable to governments which are considering a change in their systems.
December 2016 Winter Conference

8. (your government) Performance Measures
Timeliness of Bank reconciliation
Fixed Asset Inventory
# days to process an invoice for a federal grant
Collection of outstanding advances
Federal Grant Receivables
Revenue Estimates
Status of 9-30 bank reconciliations
Physical inventory completed at ?
Average days to process an invoice FY15
% of advances outstanding over 90 days at
Ratio of receivables to revenues for FY15
% variance of the actual revenue to estimated revenues FY15
What is your target # days?
Any fixed asset findings on the audit?
What is your target %?
What is your target?
What is the target?
Compare to prior year
Improvement plan?
Completion plan?
Please do not plan to read off all the results of your performance measures. However, please fill in the data and be prepared to describe your plans to improve and/or maintain your performance results.
Debbie Milks 11/13/16
December 2015 Winter Conference

9. December 2016 Winter Conference
What is one recent finance office accomplishment you would like to highlight?
December 2016 Winter Conference

10. December 2016 Winter Conference

11. December 2016 Winter Conference

12. December 2016 Winter Conference
Produce a graph or some other visual which shows the timeliness of bank reconciliations for 2 major accounts—general and payroll—during the last year . Be sure to include your targets.
December 2016 Winter Conference

13. (YOUR GOVT) Actual vs Estimated Revenues Target XX% accuracy rate
December 2016 Winter Conference

14. December 2016 Winter Conference
Performance Measures
What other performance measure(s) do you use in your finance operations?
Insert your comments here
Describe how you use your performance measures. Be sure to include use for IGFOA meetings, discussions with staff, when you report measures to leaders, etc.
December 2016 Winter Conference