1. Budget Model and Major Funds Overview
Office of the Provost
Division of Academic Affairs
Budget Model and Major Funds Overview
Marna Genes
AVP-Academic Budgets & Planning

2. AAD Budget Model Key features: Decentralized (decanal authority)
Stable Resource Levels
Changes are Predictable
Rational Basis
Transparent

3. College Budgets
Adjustments made to college budgets each year based on enrollment (FTES)
Dollars are allocated, not faculty lines
Deans recommend faculty hires; Provost approves
Funds provided for staffing and instructional support when possible

4. How are College FTES Determined?
ICLM (Induced Course Load Matrix) : Predictive model based on past course-taking behaviors
Projected Headcount Majors by:
Residency
College
Student Level (frosh, soph, etc.)
FTES allocations by college and residency status
ICLM
INPUTS
OUTPUTS

5. Marginal Cost of Instruction
College Enrollment Funding is Based on FTES Type & Residency
Marginal Cost of Instruction (MCI) Rates
Applied Sciences & Arts
$3,657
Lucas College of Business
$3,366
Lurie College of Education
$3,489
Davidson College of Engineering
$3,527
Humanities & the Arts
$3,157
Science
$3,325
Social Sciences
$2,710
Residency
Target FTES Rate
Surplus FTES Rate
Resident
MCI
$2,600
Non-resident
The budget model funds FTES based on residency and whether they are Target or Surplus FTES. There is an appendix in the College Resource Allocations memo that explains the AAD budget model.
See: College Resource Allocations
October 10, 2016
Academic Affairs Division Budget Briefing

6. Visit the SSETF website http://www. sjsu
Visit the SSETF website finance/policies_guidelines/ssetf/index.html
Major Funds
Source: Student fees
Control Point: University or College
Appropriate Use: Depends on flavor of funds; Regular Session only
Course Support – costs associated with delivering instruction (e.g., lab expenses, art consumables)
Instructionally Related Activities – activities integrally related to formal instructional offerings (e.g., intercollegiate athletics, radio stations, theatre/music/dance productions, forensics, etc.)
Student Success – generally awarded for specific activities; treat like a grant
Year-End Balance: Reverts to the University
Student Success, Excellence, and Technology Fee (SSETF)
Source: Student fees
Control Point: College
Appropriate Use: Costs associated with the support and development of self-supporting instructional programs (Special Session, Summer Session*, Winter Intersession)
Not a discretionary fund
*Excludes MBA and Education programs that are Regular Session and taught year-round
Year-End Balance: Returns to the Department
Continuing Education Revenue Fund (CERF)
Also known as “Op Fund”
Sources: State support and student fees; primarily tuition fee and non-resident fee
Control Point: College
Appropriate Use: Costs associated with delivering and administering Regular Session instructional programs
Year-End Balance: Reverts to the College
CSU Operating Fund (CSUOF)

7. Student Fees-Golden Rules
All fees charged to students must be approved by the President before they may be assessed
Some fees are subject to review by the Campus Fee Advisory Committee
We no longer assess course-based fees, unless for field trips (please check your syllabi)
Never accept payments from students
Never hold or manage bank accounts for SJSU activities

8. Resources and Information
See:
College Resource Allocation Memos
Annual Academic Affairs Budget Plans
ICLM Explained and Enrollment Management FAQ
Policies and Guidelines
Departmental Convocation/Graduation Events
CERF Guidelines