1. Participatory Budgeting in the 49th Ward Our Eight Year!
Alderman Joe Moore

2. Welcome to the Community Representative Orientation Meeting!
PB49 – Participatory Budgeting in the 49th Ward
7:00 Welcome & Introduction
•Gwen Smuda, Leadership Committee Chair
•Joe Moore, Alderman, Ward 49
7:10 Comments and Power Point Presentation on Representative Process
7:30 PB Committees, Meeting Structure, General Schedule
7:45 Break Out into Group Meetings
9:00 Adjourn

3. What is Participatory Budgeting?
It is a democratic process in which community members (YOU) directly decide how to spend part of a public budget

4. Participatory Budgeting in the 49th Ward
PB is used to allocate the Ward’s “Menu Money”- $1 million for infrastructure projects such as:
Roads
Street lighting
Sidewalks
Parks

5. 1. Neighborhood Assemblies November
49th Ward PB Calendar
1. Neighborhood Assemblies November
Identify community needs, recruit community reps
5.Implementation & Monitoring of Projects (ongoing)
2.Community Rep Meetings December - April Develop proposals
4.Early Voting and Voting Assembly End of April- 1st Week of May
3.Project Expos April Get community feedback

6. PB49 Committee Structure
What is a community representative?
A 49th Ward resident or other stakeholder (eg, student, business owner in Ward) who volunteers to develop project proposals to be voted on by residents of the Ward

7. PB49 Committee Structure
Representatives decide to work in one of the following committees:
Group I (Basic Infrastructure):
- Bikes & Transit
- Streets, Sidewalks & Alleys
- Streetlights, Traffic & Public Safety
Group II (Arts, Parks, and Environment ):
- Arts & Innovation
- Parks & Environment
Spanish Language and Youth Committee will meet separately
These committees meet as needed to choose, research, and develop projects within their areas

8. Community Representative Process
Step 1: Deliberation and Outreach
Review list of project ideas suggested at the neighborhood assemblies
Deliberate on Ward needs and priorities
Talk to friends, neighbors, and co-workers about the projects
Add to, revise, and improve upon project list – reps bring in their own ideas and creativity
Document each project using Participatory Budgeting Project Forms

9. PB49 Project Form

10. Community Representative Process
Step 2: Research
Survey potential project sites to determine project feasibility
Work with the Alderman’s Office and City of Chicago departments and agencies to work out technical details and estimate costs

11. Community Representative Process
Step 3: Recommend Projects to the Community
Committees create list of recommended projects based on cost, feasibility, and community need
Present recommended projects to the community-at-large at a second round of neighborhood assemblies, called Project Expos, where residents have the opportunity to suggest changes

12. Community Representative Process
Step 4: Finalize List of Projects for the Ward-wide Vote
Amend list of recommended projects, based on input from the Project Expos
Step 5: Prepare Project Proposals
Prepare project proposals for the ballot and information for voting day presentations
Reps are also encouraged to help publicize the vote to motivate residents to participate

13. Participatory Budgeting Ballot 2016

14. Participatory Budgeting Organizational Structure

15. Goals for Tonight’s Meeting
Sign the Community Rep MOU
Select a committee to work on
Select a chair/vice chair for committee (not the committee mentor)
Select a person to take minutes, with a backup
Begin to review proposed ideas with committee
Determine when/where your committee will meet next