1. Miami-Dade County Public Schools
Training for Principals of Schools Implementing the
Title I Schoolwide Program

2. Welcome and Introductions
Mr. Edgardo L. Reyes Administrative Director Title I Administration and Federal/State Fiscal Operations

3. Title I Schoolwide Program Training Overview
Training Modules
Title I Program Overview and Goals
Parent and Family Engagement
Fiscal Responsibilities
Property Management
School-level Compliance and Accountability
Audits

4. Title I Program Overview and Goals
Provides Local Educational Agencies (LEA) with resources that help children gain a high-quality education and the skills to master the Florida Standards
Provides additional resources to schools with economically disadvantaged students
These resources provide additional teachers, professional development, extra time for teaching, parental involvement activities, and other activities designed to raise student achievement
Two Models are used in Title I Schools to provide services:
Schoolwide reform models provide all students with access to services
Targeted assistance models provide services to select students in Title I Schools

5. Title I Program Overview and Goals (Contd.)
EVERY STUDENT SUCCEEDS ACT (ESSA) OVERVIEW
Signed into law by President Obama on December 10, 2015
Reauthorizes the 50-year-old Elementary and Secondary Education Act (ESEA)
Expands educational opportunity and improves student outcomes
Replaces the previous version of the law, the No Child Left Behind (NCLB) Act of 2001
Goes into full effect in fall 2017

6. Title I Program Overview and Goals (Contd.)
ESSA Allocations and Requirements
Under ESSA’s transition guidelines, Fiscal Year formula funds will be awarded and administered in accordance with NCLB provisions (same as Fiscal Year )
All ESSA components will be fully implemented at the beginning of the school year
ESSA provisions related to federally awarded competitive grant programs will become effective October 1, 2016

7. Title I Program Overview and Goals (Contd.)
ESSA/Title I Financial & Fiscal Impact
The Title I, Part A formula remains the same and ESSA sustains the existing one (1) percent reservation for state administration of the Title I, Part A program
States must reserve seven (7) percent of the Title I, Part A funds to carry out school improvement interventions and technical assistance. Ninety- five percent of that amount must be awarded to districts for comprehensive support authorized under ESSA
States may reserve up to three (3) percent of the Title I allocation to provide competitive grants to LEAs to provide Direct Student Services

8. Title I Program Overview and Goals (Contd.)
ESSA/Title I Financial & Fiscal Impact
Supplement, Not Supplant (No Change)
The district shall demonstrate that the methodology used to allocate state and local funds to each school receiving assistance under Title I, Part A, ensures that the school receives all the state and local funds it would otherwise receive if it were not receiving these funds
Maintenance of Effort (Change)
Provides some flexibility for when a state must reduce a district’s Title I allocation due to a Maintenance of Effort violation
Permits changes in the district’s organizational structure to be grounds for granting a waiver to the Maintenance of Effort requirement (additional guidance needed regarding this provision)
Comparability (No Change)
A district may receive funds only if it uses state and local funds to provide services in Title I schools that, taken as a whole, are at least comparable to the services provided in non-Title I schools

9. Title I Program Overview and Goals (Contd.)
NCLB OVERVIEW
Section 1114 Schoolwide Program
Section 1115 Targeted Assistance Schools
Section 1116 Assessment and School Improvement
Section 1117 Assistance for School Support and Improvement
Section 1118 Parental Involvement
Section 1119 Qualification for Teachers and Paraprofessionals
CONSULTATION AND COMPLAINT PROCEDURES
Parent Advisory Councils
Complaint Procedures

10. Department of Title I Administration
Name
Title
Address
Telephone Number
Mr. Edgardo L. Reyes
 Administrative Director
Title I Administration and Federal/State Fiscal Operations

11. Parent and Family Engagement
Ms. Bernadette Montgomery District Director, Title I Support Programs Department of Title I Administration

12. Parent and Family Engagement
Parent and Family Engagement Provisions
Raise achievement for low-income and otherwise disadvantaged children
Parent and family engagement and consultation remain a key component of the law
Focus on parents of children attending schools participating in the Title I Schoolwide Program

13. Parent and Family Engagement (Contd.)
Funding
Each school district is required to reserve funds for parent and family engagement activities
Parents of children receiving services must be involved in the decisions regarding how the funds are allocated
At least 90 percent of the funds reserved for parent and family engagement must be distributed to schools for parent and family engagement activities

14. Parent and Family Engagement (Contd.)
Parent and Family Engagement Funds
Support Schools in training staff regarding engagement activities
Support programs that reach families
Disseminate information focused on engagement
Assist parents in participating in their child’s education
Develop and implement policies to provide services to remove barriers for family engagement

15. Parent and Family Engagement (Contd.)
Consultation
Each School District Must Develop and Submit a Plan to the State
(District Parental Involvement Plan [PIP])
The district plan must describe how the district will:
Involve parents in the development of the plan
Provide the support necessary to assist schools in implementing effective family engagement activities
Conduct an annual evaluation of the effectiveness of the plan
Conduct an annual evaluation of the schools served with the involvement of parents
Involve parents in the activities of the school, which include establishing an advisory board to develop, revise and review the district plan

16. Parent and Family Engagement (Contd.)
Parent Advisory Council (PAC)
The PACs are made up of parent representatives elected by each Title I school
Encourage staff and parent participation
Roles and Responsibilities of Parent Representatives
Attend all Title I Regional PAC Meetings
Attend all Title I District Advisory Council (DAC) Meetings
Serve on DAC and PAC Committees
Assist in planning workshops and professional development activities for DAC/PAC members and other parents
Attend and participate in Title I activities
If elected as an officer, attend DAC Executive Board Meetings

17. Parent and Family Engagement (Contd.)
District Advisory Council (DAC)
The DAC is made up of elected representatives from each Region Parent Advisory Council (PAC)
Encourage staff and parent participation
Requirements for Implementation
Officers are elected from among school PAC Representatives
Community Involvement Specialists should attend all DAC Meetings
DAC attendance records are maintained by the Department of Title I Administration
Each DAC Meeting is concluded with the presentation of attendance awards to schools with the largest number of participants
PAC/DAC representatives attend local, state and national conferences, workshops and seminars

18. Parent and Family Engagement (Contd.)
School-level Parental Involvement Plan (PIP)
The school plan must describe how the school will:
Convene a Title I Annual Parent Meeting
Inform parents that they have a right to be involved
Offer a flexible number of meetings at convenient times for families
Provide information about Title I funded programs
Develop a School-Parent Compact

19. Parent and Family Engagement (Contd.)
Title I Annual Parent Meeting
A major requirement of the law
Planning and Hosting Title I Annual Parent Meeting
Utilize the Florida Department of Education’s Title I Annual Parent Meeting Materials
Invite parents and families of all students enrolled at the school
Maintain records of the meeting on file for a minimum of five years
Inform parents of other opportunities to provide input
Review the District (PIP) and the School-level (PIP)
Facilitate parents’ opportunities to provide input about all aspects of the operation of the school

20. Parent and Family Engagement (Contd.)
Shared Responsibilities for High Student Academic Achievement
School-Parent Compact
Outline shared responsibility for improved student academic achievement
Describe how the school and parents will build and develop a partnerships
Describe the school’s responsibility to provide high-quality curriculum and instruction
Build Capacity for Parent and Family Engagement
Schedule regular meetings with parents to formulate suggestions and participation in the decision-making about the education of their children
Address the importance of communication between families and school staff

21. Parent and Family Engagement (Contd.)
Parents’ Reception Area and Schoolsite Parent Resource Centers
Program Description
Requirements for Implementation
Recommended Documents and Materials
Locations

22. Community Involvement Specialist (CIS)/ Community Liaison Specialist (CLS)
Program Description
Designed to help parents become more involved in their children's education
Requirements for Implementation
The Parental Involvement Program must be staffed by at least one half-day CIS/CLS
CIS/CLS Job Description
Job Code: 4039 and 4231
CIS/CLS Responsibilities
Please refer to the Job Descriptions in the Title I Handbook

23. Challenging Higher Education for Students in our Schools (CHESS)
Program Description
The mission of the Title I CHESS Program is to create well-rounded, lifelong learners
Program Design
The Title I CHESS Program is designed for students in schools implementing the Title I Program

24. Department of Title I Administration Parent and Family Engagement Contact
Name
Title
Address
Telephone Number
Ms. Bernadette Montgomery
District Director, Title I Support Programs

25. Title I Fiscal Responsibilities
Ms. Ana M. Rodriguez Executive Director, Finance and Budget Management Department of Title I Administration

26. Title I Fiscal Responsibilities
Title I Schoolwide Budget
Schoolwide Program Number
Budgets and positions are currently available in SAP
Title I funds are used to Supplement, not supplant the School's Academic Offerings
Supplement means to “in addition to”
Supplant means “to take the place of”
Salary
Every year, Title I opens new program numbers and simultaneously closes the previous year's numbers. Positions are updated and appear in the Position Control List under the new program number, based on the information that was entered into the Title I SBBS COGNOS application
Final payroll for personnel to be charged to the Title I Schoolwide Program will be from June 2, 2017 through June 15, 2017

27. Title I Fiscal Responsibilities (Contd.)
Non-Salary
Items budgeted and expended throughout the year should be included in your approved School Improvement Plan (SIP), and should be referenced when making any purchases
All shopping carts for non-salary items, which originate at the school level, must be prepared and submitted in accordance with the following:
Invoices are mathematically correct and reconciled
Purchases are charged to the proper funding structure
All equipment is properly labeled as Title I property
Contracts follow guidelines outlined in the Title I Handbook for professional services
Purchases must follow guidelines established by Procurement Management and School Board Policy
Credit Card (P-Card) Transactions backup documentation: List of materials purchased and justification, M-DCPS Purchasing Card Program Purchase Authorization FM-5707, credit card bank statement, M-DCPS Purchasing Card Program Monthly Reconciliation Work Sheet FM-5828, and copy of the vendor invoice with matching amounts

28. Title I Fiscal Responsibilities (Contd.)
Non-Salary (Contd.)
All shopping carts and P-Card transactions under Program , for commitment items through (with the exception of ) must be entered by Friday, February 10, 2017, no later than 4:30 p.m. Note: New shopping carts for these commitment items will not be honored after this deadline, including S & D and credit card orders. Credit card orders done on or before the deadline, should be reconciled the following month (ensure the purchase date listed on the bank statement states on or before Friday, February 10, 2017)
Parental Involvement
A minimum of 1% of the school’s Title I Schoolwide Allocation must be allocated to fund parental involvement personnel/activities
Parental Involvement funding may be monitored using the Grants Availability Report in SAP; all line items are under function
Copies of documentation demonstrating use of parental involvement funding are to be maintained for audit purposes for a minimum of five years

29. Property Management
Review of Property Inventory Records Matching Title I Program
Numbers and Dates
Schools must identify any Capitalized ($1,000 and over) and Non- Capitalized (under $1,000) property purchased with Title I funds
Inventory of both Capitalized and Non-Capitalized property purchased with Title I funds must be maintained at the school for a minimum of five years
Property Procedures Documentation (Refer to Title I
Handbook)
Disposal of Title I Property - Title I Administration Property Disposal Form (FM-6587) and Outgoing Controlled Equipment Form (FM-1670) Green Form (Not available online)
Off-campus Use of Title I Property - Approval of Off-Site Use of School Board Property (FM-2380)
Transferring of Title I Property - Outgoing Controlled Equipment Form (FM-1670) Green Form (Not available online)
Vandalism of Title I Property - Plant Security Report (FM-0366)

30. Important Title I Deadlines for the 2016-2017 School Year
Friday, February 10, 2017
All Shopping Carts and P-Card Transactions
Friday, May 12, 2017
All In-County and Out-of-County Travel
All Shopping Carts and Funds Reservations for Field Trips    
Friday, May 26, 2017
School locations with negative balance(s) in the structures for overtime (513100), stipends (513600), substitutes (514900), hourly (515000), and textbooks (552000), must take appropriate action(s) in order to avoid a possible audit finding      
   

31. Important Title I Deadlines for the 2016-2017 School Year (Contd.)
Thursday, June 8, 2017
All Open Purchase Orders (PO’s) are to be closed by completing the online receipt of goods or services, and invoices bearing “Receipt of Goods” stamp, sent to the Accounts Payable Department   
All hourly personnel paid with Title I funds will be able to work in through this date 
Final hourly payroll and any pending payroll correction must be entered    
Friday, June 16, 2017
All Budget Transfers requests must be submitted to the Financial Human Capital Region Administrative Director for approval

32. Department of Title I Administration Finance Unit Contact
Name
Title
Address
Telephone Number
Ms. Ana M. Rodriguez
Executive Director, Finance and Budget Management

33. Title I School-level Compliance and Accountability
Mr. Pedro Arteaga Executive Director, Compliance and Accountability Department of Title I Administration

34. Title I Administration Website
FDOE Requirements: NCLB - Parental Involvement    
Title I School-level Parent Involvement Plan (PIP) Navigation Instructions, PowerPoint, and Title I District-level PIP (forthcoming)
Title I Parent Program Notification Letter
Title I Parent-School Compact (Sample)
Title I Annual Parent Meeting PowerPoint Template and Documentation Packet Reminder

35. Title I School-level Compliance and Accountability Collaboration Site

36. School-level Compliance Reference Document

37. Title I School-level Compliance Facilitator Designation Form (FM-6899)

38. Most Common Areas of Concerns
Curriculum and Instruction
1.3. Copy of the School Improvement Plan (SIP)
Evidence of SIP Peer Review Process Page (including reviewers’
signatures and UTD Steward’s signature)
1.6. Documentation of additional educational assistance to students
identified as not meeting State standards
Evidence including policies for servicing students with disabilities
and ELL students

39. Most Common Areas of Concerns (Contd.)
Budget and Expenditures
II.1. Copy of the signed original Title I SBBS COGNOS forms from the May Budget Conference
II.2. Salary Related Expenditures
Records of employees paid with Title I funds
II.3. Non-Salary Related Expenditures
Purchase Orders and Invoices - Line items and amounts need to
match on all documents
All documentation pertaining to orders need to be kept together
Title I allocations generated during the fiscal year must be
utilized during that fiscal year

40. Most Common Areas of Concerns (Contd.)
Property
III.1. Review of Property Inventory Records Matching Title I Program
Numbers and Dates
Evidence of school self-inventory of Title I Non-Capitalized
Copies of packing slips, invoices, purchase orders, etc.
Evidence of labeled Title I property

41. Most Common Areas of Concerns (Contd.)
Professional Development
IV.1 Evidence of Title I Schoolwide Program overview to staff during
faculty meetings
Sample of meeting agendas
Sign-in sheets

42. Most Common Areas of Concerns (Contd.)
Parental Involvement
VI.1. Documentation of opportunities for participation in parental activities
for all parents
Evidence of Compact Communication Log (grades K-5 only)
VI.3. Documentation of Meeting/Parent Conferences
Evidence of providing full opportunities for participation of parents with limited English proficiency and parents with disabilities
Evidence of parental involvement in the decision-making process
of how the School’s Title I allocation will be used

43. Most Common Areas of Concerns (Contd.)
Community Involvement Specialist/Community Liaison Specialist (CIS/CLS) Documentation
CIS Weekly Schedules
Insufficient Title I Annual Parent Meeting Documentation for schools that have a new CIS/CLS or no CIS/CLS

44. Principal’s Assurance Certification of Staff Assignment (FM-7560)

45. Principal’s Assurance Certification of Staff Assignment (Contd.)
Time and Effort Period
Deadline to Upload Assurance
July - October, 2016
Friday, November 4, 2016
November February, 2017
Friday, March 3, 2017
March - June, 2017
Friday, June 9, 2017

46. Title I Administration School Assurance of Accountability and Compliance Document (FM-7346)

47. Executive Director, Compliance and Accountability
Department of Title I Administration School-level Compliance and Accountability Contact
Name
Title
Address
Telephone Number
Mr. Pedro Arteaga
Executive Director, Compliance and Accountability

48. Department of Title I Administration
Faithful adherence to federal, state and local policies and procedures regarding the Title I Program is expected of all schools that receive Title I funding
The Department of Title I Administration should be contacted whenever guidance and/or direction is needed regarding the Title I Program
General Title I questions should be referred to
Best wishes for a successful school year