1. Federal Pesticide Recordkeeping For Certified Applicators
Federal Pesticide Recordkeeping Program
Federal Pesticide Recordkeeping For Certified Applicators
U.S. Department of Agriculture
Agricultural Marketing Service
Pesticide Records Branch

2. Federal Pesticide Recordkeeping Program
U.S. Department of Agriculture
1990 Farm Bill
“Pesticide
Recordkeeping
Requirements”
Pesticide Records Branch

3. Pesticide Recordkeeping Requirements
Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
All certified applicators are required to
maintain records of federally restricted
use pesticide applications.
Pesticide Records Branch

4. Requirements for Private Applicators
Federal Pesticide Recordkeeping Program
Requirements for Private Applicators
Pesticide Records Branch

5. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Eight steps to
meeting the requirements for Pesticide Recordkeeping
Records
Pesticide Records Branch

6. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
1. Date of application
Month
Day
Year 1
Pesticide Records Branch

7. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
2. Brand or Product Name 2
Pesticide Records Branch

8. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
3. EPA Registration Number 3
Pesticide Records Branch

9. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
4. Amount of pesticide applied
Record the total quantity
of the product used
Amount does not refer to
active ingredient (a.i.) 4
Pesticide Records Branch

10. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
5. Size of area treated
Record this information
in the unit of measure which
is shown on the label for the
crop or commodity being treated 5
Pesticide Records Branch

11. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
5. Size of area treated (cont’d)
For example:
acres
linear feet
number of animals
Pesticide Records Branch

12. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
6. Location of the pesticide
application (There are four
ways to record location): 6
Pesticide Records Branch

13. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
6. Location (Cont’d):
A. County, range, township
and section
Pesticide Records Branch

14. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
6. Location (Cont’d):
B. Identification system
established by USDA
Pesticide Records Branch

15. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
6. Location (Cont’d):
C. Legal property description
Pesticide Records Branch

16. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
6. Location (Cont’d):
D. Applicator generated
identification system that
accurately identifies the
location
Pesticide Records Branch

17. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
6. Location (cont’d):
Field A A
Pond
Field B N
RT 22 B
RT 4 E D C
Pesticide Records Branch

18. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
7. Crop Commodity, Stored
Product, or Site 7
Pesticide Records Branch

19. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
8. Name of Certified Applicator
& Certification Number
Note: If you keep your records
together, you only have to record
name and number once 8
Pesticide Records Branch

20. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Spot Applications
Small applications which total less than
1/10th of an acre
And they are made in the same day
Spot applications do not apply to
nurseries or greenhouses
Pesticide Records Branch

21. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Spot Applications Requirements
1. Date of application - month, day, year
2. Brand or product name
3. EPA Registration Number
4. Total amount of pesticide applied
5. Location of the pesticide application,
designated as “spot application” &
short description
Pesticide Records Branch

22. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Deadline
Pesticide application data must be recorded
within 14 days of application
There are no Federal forms for these
records. Your written information becomes
the official record
Pesticide Records Branch

23. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
How Long?
The law requires that pesticide records
be maintained for a minimum of two years
from the date of application
However, you may want to keep them
longer for future management decisions
Pesticide Records Branch

24. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Two Major Purposes for
Requiring
Restricted Use Pesticide Records
Pesticide Records Branch

25. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Licensed health care professionals
have timely access to the pesticide
record information for purposes of
medical treatment
Pesticide Records Branch

26. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Records improve pesticide use
survey data
May be used in reregistration process of pesticides
Can be utilized in policy decisions involving agricultural pesticide use
Pesticide Records Branch

27. Requirements for Commercial Applicators
Federal Pesticide Recordkeeping Program
Requirements for Commercial Applicators
Pesticide Records Branch

28. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Commercial applicators are required to:
Provide their clients a copy of a
restricted use pesticide application record
Provide record within 30 days of the
application
Pesticide Records Branch

29. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Civil Penalties for Failure to Comply
First Violation - Not more than $550
Subsequent Violations - Minimum of $1,100 (Can be less if good faith effort has been shown)
Pesticide Records Branch

30. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Who Has Access to
Restricted Use Pesticide
Records??
Pesticide Records Branch

31. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Requirements
Attending licensed health care professionals to provide medical treatment
Credentialed USDA Representatives
Credentialed State Regulatory
Representatives
Pesticide Records Branch

32. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Benefits
Pesticide Recordkeeping Has Many Benefits
Saves money
Determines best pesticide management
program
Pesticide Records Branch

33. Federal Pesticide Recordkeeping Program
Pesticide Recordkeeping Benefits
Pesticide Recordkeeping Has Many Benefits
Documents pesticide performance
Helps secure funding for loans
Meets buyers’ requirements
Pesticide Records Branch

34. For More Information Contact:
Federal Pesticide Recordkeeping Program
For More Information Contact:
USDA Agricultural Marketing Service
Pesticide Records Branch
8700 Centreville Rd. Suite 202
Manassas, VA 20110
Phone (703)
Fax (703)
Pesticide Records Branch