1. Washington State Patrol eDUI Integration Application Project

2. Agenda Introductions Project Business Case & Stakeholders
Complexity of a DUI Arrest
Business Objectives & Outcomes
Strategy
Execution Overview
Implementation Approach
Break
Design, Technical, & Training Artifacts
Q & A

3. Company Overview Sierra-Cedar, Inc. Approximately 960 employees
Corporate office in Alpharetta, Georgia
Sierra-Cedar + Sierra Systems (Canada) = Sierra-Cedar Group, Inc.
One of the largest independent North American IT services companies
Approximately 2000 professionals
Over 165 Justice Team members
Goal: Deliver industry-focused client success by providing consulting, technical, and managed services for the deployment, management, and optimization of next-generation applications and technology.

4. Justice & Public Safety (JPS) Competencies

5. JPS Clients & Affiliations
Sample JPS Clients
Professional Affiliations
Los Angeles PD
Int’l Assoc. of Chiefs of Police
Oakland PD
IACP - Law Enforcement Info Mgm’t
New Orleans PD
MCCA/MCSA
King County Dept. of Judicial Admin.
IJIS Institute
WA Administrative Office of the Courts
NA Justice Info Systems
Los Angeles Superior Court
Corrections Technology Association
San Mateo County Integrated Justice
30+ IEPD/NIEM Schemas (DOJ OJP)
Integrated Law & Justice AOC
Shelby County (TN) Integrated Justice

6. Project Business Case & Stakeholders
Data indicates a decrease in DUI arrest and an increase in DUI collisions
Changes in law include:
Search Warrant for Blood
Legalization of Marijuana
Blood tests eclipse breath tests
Officer feedback regarding the administrative complexity and increased time
Stakeholders feedback related to quality and process
Over the past decade the process of locating, arresting and documenting a DUI arrest has become increasingly complex and arduous for the officer, courts, DOL and many other stakeholders. Many of the deficiencies can be attributed to the use of a predominantly paper system. The operation involves excessive processing times that can largely be attributed to duplicative data entry and administrative routing requirements. In addition, incorrect and/or incomplete information continues to jeopardize prosecution, license suspension, cost recovery and at its worst public trust.
The next slide exemplifies the complexity of a DUI arrest.

7. Complexity of a DUI Arrest
See RFP Response p10

8. Business Objectives & Outcomes
Create a Lean electronic process integrated with SECTOR that:
Eliminates duplicate entry of information (Time)
Validates required information prior to advancing in the process (Quality)
Auto routes information (Process)
Provides data retrieval for reporting (Data Driven Decisions)
The WSP Field Operation Bureau has applied for and been granted a $640,000 grant from the WTSC. The grant has been approved and will fund an IT project manager and two programmers. The expectations are that the team/vendor will be hired and in place by the time of funding (October of 2016). They will have one year to complete the work and an additional year of maintenance as part of their contract.

9. Strategy Build a DUI application that integrates with SECTOR
Collect and Report DUI Information to support each DUI CASE
Create a statewide DUI database
Acquire a vendor to build a DUI module that integrates with SECTOR
Build application
Warranty and 5-year support and maintenance
Use SECTOR capabilities to support DUI use cases
Integrate with SECTOR Back-office database
Use Mobile SECTOR client
Use JINDEX to exchange DUI Data (future)
Use SECTOR audit facility

10. Execution Overview Initiation & Planning Solution Concept of Operation
Customization & Configuration
Business Integration
Acceptance & Implementation
Ongoing Support & Maintenance
This phase includes various management plans, a roles and responsibility matrix, a detailed project schedule, a deliverable list and timing, an issue/decisions log and a risk identification list.
This phase will consist primarily of Discovery and Design activities and deliverables such as project management planning and the development of concept of operation, SECTOR Integration, and interface solution specifications.
This phase enables the optimization of the eDUI solution to the specific needs of the WSP. It will consist of a solution configuration plan and three application demonstrations.
This phase provides organizational readiness through a multi-platform approach. Specific deliverables will provide a business concept of operations, user documentation, a knowledge transfer plan, training needs assessment and strategy and training survey results.
This phase will be comprised of testing and go-live activities and deliverables including the system integration test plan and reports, the UAT plan and reports, the implementation plan, the As-Built documentation and the project closeout report.
Sierra-Cedar keeps a dedicated team of Justice and Public Safety consultants and personnel to provide top level maintenance and support, tailored to the unique nature of each client’s operational environment.

11. Implementation Timeline

12. Implementation Approach
Solution Specification
Customization & Configuration
Business Integration
Acceptance & Implementation
Sierra-Cedar
Develop Project Management Plan
Develop system and integration specifications and designs
Develop eDUI Solution Build Plan
Develop and demonstrate iterations 1, 2, and 3
Develop Concept of Operations, User Documentation, & Knowledge Transfer Plan
Develop Training Needs Assessment, Training Strategy
Develop and execute System Integration Testing Plan
Develop User Acceptance Test Plan, Test Report, and System Implementation Plan
Develop System As-Built Documentation
Washington
Collaborate on Project Management and planning material
Participate in workshops and provide feedback on deliverables
Validate eDUI Solution Build Plan
Participate in iteration demonstrations and provide feedback
Review and provide feedback on deliverables
Arrange and participate in user training
Develop User Acceptance Test Cases and prepare Test Data
Execute User Acceptance Test Cases and log/re-test defects
Migrate eDUI System to Production

13. Break

14. Washington State Patrol eDUI

15. Requirements & Design Approach
Job Shadowing
SCI’s Business Analyst and Solution Architect will participate in Ride-alongs to observe the DUI process in the field. The primary objective of these Ride-alongs is to contextualize the as-is business process.
Requirements Workshops
SCI will facilitate a series of business and technical workshops to confirm WSP’s requirements and generate the Requirements Traceability Matrix (RTM). This matrix will be used to track the requirements throughout the project.
Design Workshops
SCI will facilitate a series of design workshops to elaborate the solution design with input from WSP. Our design approach is predominately iterative with opportunities for feedback from the business throughout the process.

16. Concept of Operations (Design Specification)
Workflows
SCI will document the current state workflows and future state workflows to be supported with the new eDUI solution.
Use Cases
SCI will document the requirements in the form of Use Cases that show the roles, activities and system interactions for the components of the solution.
Design Specifications
SCI will produce comprehensive documentation that includes the user interface designs, screen behaviors, business rules, interface specifications and report designs. There will also be a Solution Architecture Document that outlines the technical solution.

17. Technical Architecture & Development Artifacts
SCI will produce a Solution Architecture Document (SAD) and Interface Specification that will describe:
How the eDUI solution will work within the existing SECTOR framework
Development approach (iterations, releases and system testing)
Development and testing tools
Interfaces
Group A Forms
Single Test Exchange
Group B Forms
Reports
Back Office document search
DUI Statistical Report
Group A Exchanges
Group C Forms
Group A / B Forms finalization
Reports finalization
Group A / B / C Data Exchanges
Iteration 1
Iteration 2
Iteration 3

18. Solution Demos Interactive Design
SCI will create a web site to deploy the eDUI design before development begins. The design web site will be made available to project members to access and review.
Development Demos
Throughout the development cycle, after each iteration, SCI will schedule a formal demonstration of the eDUI solution.
Not sure this slide is necessary.
Sierra-Cedar, Inc.

19. Testing Integration Testing
SCI will develop and execute test cases to verify that eDUI works seamlessly within the SECTOR framework.
System Testing
SCI will develop & execute test cases to ensure that the eDUI solution meets the functional requirements defined in the Requirement Traceability Matrix.
User Acceptance Testing (UAT)
Finally, WSP will develop & execute test cases (based on typical scenarios) to verify that the solution meets your requirements.
Unit testing: Unit testing is focused on testing components of the solution and ensuring each component functions as expected.  Unit testing is performed by the development team responsible for the configured system and will be completed by each vendor contributing to the overall solution.
Integration testing is used to confirm functionality of the solution once components are combined and stable.  Integration testing is completed by the test team and requires coordination across vendor systems.  For example, testing an exchange will include triggering the exchange from the sending system and confirming the data is available in the consuming system as expected.
User Acceptance testing is used as the final confirmation that the system will function as required from the end user’s point of view.  The test cases used during User Acceptance Testing are based on actual business cases and are executed by the end users that will use the system as part of their day-to-day activities.  For example, a test case defined by Shelby County end users could be to complete a booking for an individual arrested on a warrant issued by the court for an existing court case.

20. Training Artifacts Training Needs Assessment Training Strategy
Identifies user groups requiring training and the components of the solution they require training on.
Provides high level time estimates for training delivery.
Forms the basis of the security matrix.
Training Strategy
Provides details about how the training will be delivered including;
Training Objectives
Training Schedule
Delivery Method
Training Evaluation Tool
Training Survey Results
Provides the results of the training evaluation completed by training participants.

21. Questions?

22. Pattern for San Mateo Superior Court - Sample Schedule
Sample Schedule for NIEM Translation Activities
Model Effort by Team (per exchange):
County hrs.
Tyler 176 hrs.
SCI (out) 96 hrs.
SCI (in) 136 hrs.
Option to have SCI assist with Requirements & Design
Thank You

23. Appendix

24. Washington State Patrol eDUI Project Team
WSP eDUI
Steering Committee
Garth Strandberg
VP - JPS
Mike Zanon Account Manager
Tania Johnson
SECTOR Program Manager
Trevor Kimberlin
Project Manager
WSP eDUI Technical Team
Paul Litton
Technical Architect
Carrie Young
Designer / Business Analyst
Scott Huling
Business Integration Lead
.NET Developers
Application Tester
Training Analyst
SQL Server Developers
Design Analyst
Trainer
Data Analyst