1. Lesson 2: Working with Slides
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2. Lesson Objectives use and apply themes format slide backgrounds
apply slide layouts or create a new slide layout
apply styles to slides
modify existing layout masters
use guides and gridlines
add, format, resize, reposition, and delete placeholders
apply modified layout to existing slides
insert new slides, duplicate slides, hide and show slides, or delete slides
insert slides from an existing presentation
merge multiple presentations
insert slides from an outline
add footers, slide numbers, and a date
organize or rearrange slides use the Slide Sorter and other views
use sections
Pg 31
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3. Using Themes Quickly apply a professional look to a presentation
Includes pre-selected fonts, color palettes, and slide layouts
Can be customized to suit exact needs
To apply a theme, on the Design tab, in the Themes group, click the desired theme, then choose a Variant.
Pg 31
Objective 1.2.7
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4. Formatting Slide Backgrounds
Area behind slide content
Can be formatted with colors and designs
Be careful not to obscure content!
On the Design tab, in the Customize group, click Format Background to open the Format Background task pane.
Pg 34
Objective 2.1.5
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5. Understanding Slide Layouts
Slide layouts define the structure, positioning, and formatting of slide content.
Theme settings determine the available slide layouts
You can change the slide layouts to suit your needs
Slide layouts can be applied to an existing slide or when creating new slides
Pg 36
1.2.2, 2.1.1
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6. Changing the Slide Layout
To change slide layout:
On the Home tab, in the Slides group, click Layout, and then click a slide layout; or
right-click a slide in the slide thumbnail list, click Layout and click a slide layout.
To insert a new slide using a specific slide layout:
on the Home tab, in the Slides group, click the arrow for New Slide and choose a slide layout.
Pg 37
Objective 1.2.2, 2.1.1
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7. Formatting Placeholders
Change formatting of whole placeholder, not just the text within it.
Start with Quick Styles; and/or
Adjust Outline, Fill and Effects
Pg 38
Objective 2.1.6
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8. Using Gridlines and Guides
Guides are nonprinting horizontal and vertical lines you can use to align objects on your slides.
Gridlines are a set of intersecting lines that you can display to make it easier for you to align shapes and other objects.
On View tab, in Show group, select Gridlines or Guides.
Pg 41
Objective 2.3.4
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9. Understanding Slide Masters
Used to establish a common look throughout a presentation
Place elements on all slides
Create different slide layouts
To activate the Slide Master view:
on the View tab, in the Master Views group, click Slide Master.
Slide Master Tab
Footer
Slide Number
Placeholders
Layout Masters
Date
Pg 42
Objective 1.2.1, 1.2.2
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10. Modifying an Existing Slide Layout
In Slide Master View, in the thumbnail pane select the Layout Master desired.
To add a placeholder to a slide layout:
On the Slide Master tab, in the Master Layout group, click Insert Placeholder, and then select the placeholder you would like to add from the list.
Click a location on the layout, and then drag to draw the placeholder.
To delete a placeholder:
Select the placeholder, and then in the Edit Master group, click Delete or press Delete on your keyboard.
To resize or reposition a placeholder:
On the layout, click the placeholder that you want to change, and then do one of the following:
To resize it, position your mouse pointer over one of the sizing handles, then click and drag the handle to the desired size.
To reposition it, position your mouse pointer over one of the borders, then click and drag the placeholder to a new position.
Pg 44
Objective 1.2.3
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11. Inserting New Slides To insert a new slide with same layout:
On the Home tab, in the Slides group, click New Slide; or
press Ctrl+M; or
right-click a slide on the slides thumbnail list and click New Slide; or
from the last placeholder on a slide, press Ctrl+Enter.
To insert a new slide with a different layout:
On the Home tab, in the Slides group, click the New Slide arrow and select a different layout.
Pg 47
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12. Duplicating Slides To duplicate selected slides:
On the Home tab, in the Slides group, click the arrow for New Slide and then click Duplicate Selected Slides; or
right-click the slide in the slides thumbnail list and click Duplicate Slide; or
click the slide in the Slides tab and press Ctrl+D.
Pg 48
Objective 2.1.2
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13. Hiding and Showing Slides
To hide a slide:
In the slide thumbnail list, select the slide (or slides) you wish to hide, right-click the slide and then click Hide Slide or
on the Slide Show tab, in the Set Up group, click Hide Slide.
To show a hidden slide:
In the slide thumbnail list, select the slide (or slides) you wish to show, right-click the slide and then click Hide Slide or
on the Slide Show tab, in the Set Up group, click Hide Slide or
in Slide Show view, right-click the current slide, click See All Slides, and then click the slide that you want to show.  
Pg 48
Objective 2.1.3
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14. Inserting Slides from Existing Presentations
Save time by re-using slides from other presentations.
On the Home tab, in the Slides group, click the New Slide arrow and click Reuse Slides.
Browse and select presentation.
Click slides to insert.
Pg 49
Objective 5.1.2
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15. Inserting Slides from an Outline
Can create slides based on an outline in a Word or text document
On the Home tab, click the arrow for New Slide and click Slides from Outline
Browse and select a document containing a presentation outline
Pg 50
Objective 1.1.4
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16. Deleting Slides To delete a slide: Note:
Click the slide in the slides thumbnail list and press Delete; or
right-click the slide in the slides thumbnail list and click Delete Slide.
Note:
To select multiple slides that are non-contiguous (not connected to each other), hold down the key as you click each slide. An outline will appear around each slide to indicate it has been selected.
To select multiple slides that appear one after another (contiguous), click the first slide then hold down the key as you click the last slide in the group. All slides between the first and last slide are selected.
Pg 50
Objective 2.1.4
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17. Changing the Slide Layout
To change slide layout:
On the Home tab, in the Slides group, click Layout, and then click a slide layout; or
right-click a slide in the slide thumbnail list, click Layout and click a slide layout.
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18. Adding Footers, Date and Slide Numbers
Header: top of slide
Footer: bottom of slide
Used for additional information, such as date, slide number, or name of presenter.
To insert, click the Insert tab, then click Header & Footer.
Pg 53
Objective 1.2.5, 1.2.6
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19. Organizing Slides - Using the Slide Sorter
Use for “bird’s eye” view of presentation
Easy to rearrange or remove slides, or add new ones, when you can see the whole presentation
Use Zoom to change slide sorter view
To rearrange slides in Slide Sorter view, click and drag a slide to a new position.
Pg 56
Objective 1.3.3, 2.3.2
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20. Using Sections Group slides into logical arrangements
Can be useful for different users to edit different groups of slides
Pg 56
Objective 2.3.1
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21. Lesson Summary use and apply themes format slide backgrounds
apply slide layouts or create a new slide layout
apply styles to slides
modify existing layout masters
use guides and gridlines
add, format, resize, reposition, and delete placeholders
apply modified layout to existing slides
insert new slides, duplicate slides, hide and show slides, or delete slides
insert slides from an existing presentation
merge multiple presentations
insert slides from an outline
add footers, slide numbers, and a date
organize or rearrange slides use the Slide Sorter and other views
use sections
Pg 31
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© CCI Learning Solutions Inc.

22. Review Questions
1. Why is it beneficial to use a theme when creating your presentation? 2. Which individual aspects of a theme can be customized? 3. How do you change a theme font to one of its preselected font groups? 4. What is the purpose of slide layouts? 5. What determines the type and format of available presentation slide layouts?
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23. Review Questions
6. What is the quickest way to apply a combination of fill, border, and effect formatting to placeholders?
7. How do you position a guide at a precise measurement location?
How do you incorporate an individual slide from a file containing an existing presentation into your presentation?
9. How do you rearrange slides in the slide thumbnail list?
10. What is the purpose of sections?
Pg 60
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© CCI Learning Solutions Inc.