1. Orientation for HDR Students Doctoral & Masters by Research
Professor Jaya Dantas
27 July 2017

2. Welcome to Curtin University!
Largest University in WA with ~46,000 students in total
~2400 HDR students, ~ 44% International students*
Member of the ATN group of Universities
UniSA, UTS, RMiT, QUT, Curtin
* Extracted from BI tool, 10 January 2017

3. What we will cover in this session
Overview of the HDR Process
Things you need to know
Important Contacts, Online Information and Resources

4. Overview of the Research Degree Process Stage 1:
Application for Admission
Application for Candidacy
Enrolment
Research Integrity Training
Turnitin
Ethics Clearance

5. Overview of the Research Degree Process Stage 2
Research and Writing of Thesis
Annual Progress Reports
International Sponsored Students Reports

6. Overview of the Research Degree Process Stage 3
Submission of Thesis for Examination
Graduation

7. Essential things you need to know
Australian Code for the Responsible Conduct of Research All researchers including students must adhere (covers principals and practices of responsible research; data management; supervision; publishing; authorship; peer review; research misconduct)
Student Charter (student responsibilities)
Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research (covers enrolment; candidacy; progress; thesis submission/examination; terminations & appeals)
Essential Facilities for HDR Students (details in next slides)
Applying for Candidacy
Ethics approval – human research or animals. Apply after Candidacy approval, before data collection.

8. Essential things you need to know cont’d
Research Integrity Training - All HDR students must complete this (on Blackboard) before Candidacy submission. More on following slides.
Curtin’s Research Management Policy:
… A strong research culture will demonstrate:
(a) honesty and integrity;
(b) respect for human research participants, animals and the environment;
(c) good stewardship of public resources used to conduct research;
(d) appropriate acknowledgment of the role of others in research; and
(e) responsible communication of research results.
Responsible research is demonstrated through the adoption of Curtin’s Guiding Principles, Values and Signature Behaviours and the Curtin University Code of Conduct.
Curtin Values – Integrity, Respect, Courage, Excellence, Impact

9. Essential Facilities for HDR Students
The Essential Facilities guidelines – includes support for consumables and fieldwork, and a separate Consumables list and Concur Guidelines.
$2,000/year for lab-based students
$1,400/year for non-lab-based students
Receipts for reimbursement must not be more than a year old (reimbursement is via Concur)
Computer access
Space access
Library support
Support for Conference Attendance for Doctoral students only
$2,500 during the period of candidature
See also Travel & Insurance for HDR’s

10. Management of Research Data
See next presentation - Research Data Management by the Library
Curtin Research Data and Primary Materials Policy – covers collection; storage; ownership; access; data sharing; retention periods; confidentiality; destruction.
ORD - Data Management website
The Library: Research Data Management Planning Tool – to help you create a data management plan. Your supervisor can then request R:drive storage on your behalf
Research Data Management LibGuide
Retention and disposal of data should be in line with WA State government Disposal Authorities and Curtin’s Records and Information Management guidelines.

11. Intellectual Property
As a general rule the University does not claim ownership of Intellectual Property created by Students
There are several exceptions and all supervisors and students should consult the Ownership of Intellectual Property Policy, (under “I” for IP) or
contact the IP & Commercialisation team

12. Conflicts of Interest
Conflict of interest or duality of interest? See section 7 of the Australian Code of Conduct ….
You have an interest in the research because you stand to benefit or lose from it (prestige, qualifications, employment…)
You have a duality of interest if you have an interest because of different roles you play, or might play e.g. researcher and owner of a company that might use the intellectual property.
Sometimes the obligations you have in each role conflict.
Declare your interests. Declare early. Discuss with your thesis committee.

13. Authorship Section 5 of ‘The Code’:
Attribution of authorship depends to some extent on the discipline, but in all cases, authorship must be based on substantial contributions in a combination of:
conception and design of the project
analysis and interpretation of research data
drafting significant parts of the work or critically revising it so as to contribute to the interpretation.
Curtin Policy & Procedures: Authorship, Peer Review and Publication of Research Findings
Information Regarding Authorship and Joint Authorship for HDR Students and Their Supervisors

14. Plagiarism and Academic Integrity
Principles of academic integrity align with Curtin’s core values (integrity, respect, courage, excellence and impact).
“Plagiarism is a form of fraud and intellectual theft, and is a serious breach of academic integrity. It means presenting the work or property of another person as one's own without appropriate acknowledgment or referencing.” (Sourced from the Information for Students at )
See Academic Integrity at Curtin: Student guidelines for avoiding plagiarism and the Student Checklist to Prevent Plagiarism
See also Management of Plagiarism Policy and Procedures

15. Research Integrity Training & Turnitin
Research Integrity training - Developed by Epigeum in collaboration with Australian Universities
Compulsory for all researchers - HDR students and staff
HDR students complete BEFORE candidacy submitted.
Found on Blackboard, login via Student OASIS (pic next slide)
It contains links for ‘Originality Checking’, i.e., Turnitin – text matching software – to assist students avoid plagiarism
Use the Turnitin links to check candidacy proposal and thesis chapters
See Research Integrity website and What is Turnitin

16. Research Integrity training cont’d

17. Reporting - APRs and ISSRs
Annual Progress Report (APR): Every March. login via (closed now)
International Sponsored Students Report (ISSR): Every August
Questions relate to: confirmation of information (contact details, course, etc.), Application for Candidacy, ethics clearance, progress, your FOR code and the supervisory relationship
Documents to upload: a summary of your progress/timeline (mandatory) and a confidential statement of any concerns (optional)
Purpose: monitor progress, confirm your academic status for the following period

18. Conflict Resolution Rules and Policy:
Section 15, Grievance Procedures, of Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research
Complaints Procedures
Contacts:
Integrity and Standards Unit (ISU)
Manager, Conflict Resolution E: T: (08)
PG Students Committee
Student Assist Officers within the Curtin Student Guild E: T:

19. Three Minute Thesis (3MT) Competition
2015 3MT Curtin winner Adnan Mannan, School of Pharmacy, representing Curtin at the Trans-Tasman finals at UQ
Hone your communication skills
Showcase your research, network with other students
Entries close 14 August, heats 5th Sept, final 18th Sept
Curtin 3MT contact

20. Collaboration through “Advancing WA Research Education” (AWARE)
AWARE is a collaboration between the Graduate Research Schools of the 5 WA universities
offers opportunities for WA HDR students through InSPiRE, iPREP and events
subscribe on the AWARE website

21. e-Grad School (eGSA)
Offered through the ATN universities, FREE for Curtin Students
Offers online resources and modules for HDR students via the LEAP and MORE series
Development of career-enhancing skills and knowledge for HDRs and research managers.
The modules are offered online, 5 weeks duration – allow 2-3 hours per week for each module, balance with other commitments
Do independently OR with a highly qualified moderator

22. ATN eGSA – what it offers
Online modules - LEAP and MORE series:
Leadership and Communication
Research Commercialisation
Global Sustainability
Entrepreneurship
Project Management
Public Policy
Developing Your Career
Critical and Creative Thinking
Practice-led Research in Creative Arts, Media and Design
Curtin
eGSA

23. Sources of information
GRS webpages
Student policies and procedures (for HDR)
Student forms (for HDR)
Resources for HDR students & Seminars and Training
Applying for Candidacy (includes Guide for students and proposal examples)
Notes and iLectures from previous seminars
Rule 10 (Doctoral) and 11 (Masters)
HDR Orientation Resources – (today’s slides)

24. Sources of Information cont’d
Office of Research and Development – responsible for
Planning and Research Policy Development
University-wide support for Researchers e.g.
Funding, Contracts, Consulting Services
IP and Commercialisation
Research Integrity, including:
Research Ethics – Human and Animal
Biosafety, radiation and hazardous material safety

25. Contacts - GRS (within ORD)
GRS staff – see list
Graduate Research School – Future Students –
Graduate Research School – Current Students –
Thesis Examination enquiries
Research Training –
Postgraduate research scholarship

26. Other Important Contacts
Thesis Committee Members
Supervisor
Co- and/or Associate Supervisor(s)
Chair
Head of Area
Postgraduate Coordinator
Other University areas
Library (Study and Research Tools)
The Learning Centre
University Counselling and Health Services
Guild – see Postgraduate Students Committee (PSC)
Or visit the GRS Resources webpage for more links

27. Being a Curtin HDR Student
Engage
Communicate
Enjoy
Questions?