1. NEWCNT

2. What is NEWCNT? Program to enter new contract information
New contracts for year
Mid-year change with retro payment
Retro is based on days worked
Mid-year change without retro payment

3. NEWCNT Options
Main processing menu in NEWCNT

4. MAINT Option NEWCNT Maintenance Add new contracts Modify new contracts
Delete new contracts
Purge individual contracts
Use data entered for salary notices

5. MAINT Option

6. MAINT Option

7. MAINT Option

8. BUILD Option Auto process for groups of like jobs
Teachers
Custodians
Creates new contracts for access with MAINT option

9. BUILD Option Zeroes all contract-to-date figures Contract Amount paid
Contract Amount Docked
Contract Amount Due
Amount earned
Days worked
Pays paid
Lump Sum Retro
Dock Next Pay

10. BUILD Option

11. PURGE Option Purges contracts into JOBSCN
Updates JOBSCN information with NEWCNT data
Adds LPA/LPE pay types to UPDCAL_FUT for pay off amounts on previous contract, the one in JOBSCN
Uses last pay calculation obligation minus paid minus dock
LPA = Last pay accrued
LPE = Last pay earned

12. PURGE Option Creates job history data reportable on JOBHIS report
Data is transferred from JOBSCN to the job history file
May be updated by CHKUPD if there is an LPE/LPA pay type involved on the last pay in contract

13. PURGE Option Pay accounts in PAYSCN are all set to inactive
Any accounts in NEWCNT are reactivated
New accounts are added
Resets new hire reporting date if needed
Deletes new contract data from NEWCNT
Contract data
Pay account data

14. PURGE Option All changes are written to audit file AUDRPT
Allows selection of just the NEWCNT purge data

15. PURGE Option

16. PURGE Option The Clear EMIS prompts are defined as follows:
Enter Y to set the EMIS hours per day to zero. Enter N the value from NEWCNT will be purged into JOBSCN.
Enter Y to set the EMIS contract amount to zero. Enter N the value appearing in NEWCNT will be purged into JOBSCN.
Enter Y the EMIS work days will be set to zero. Enter N the value appearing in NEWCNT will be purged into JOBSCN.
Enter Y the EMIS FTE will be set to zero. Enter N the value appearing in NEWCNT will be purged into JOBSCN.
The Update JOBSCN EMIS contract fields with values from old contract is defined as follows:
Y= If all EMIS contract fields are blank in NEWCNT, then the EMIS contract fields on JOBSCN will contain the old contract values after the purge.
N= The JOBSCN EMIS contract fields will NOT be updated with the old contract JOBSCN values. The NEWCNT EMIS contract fields will be moved to the JOBSCN EMIS contract fields after the purge.

17. DELETE Option Deletes new contracts from NEWCNT
Mass deletes new contracts
Useful for early salary notices based on old rate and contract amounts when negotiations are not complete by the time salary notices are processed
No need to use for normal purge functions

18. DELETE Option

19. IMPORT Option Allows importing from outside source Spreadsheet files
Third party vendor salary schedules
CSV (comma separated values)
Tab delimited
Free format of data

20. IMPORT Option Certain fields required in load file
Employee ID
Job number
Contract type
All calculations are completed as if the MAINT option was used
Pay per period
Retro amounts, etc.

21. IMPORT Option
Can be used for
New contracts
Mid year changes

22. IMPORT Option
Care should be taken for fields that would be zeroed in ‘Clear’ function, must be reset to zero with load file values
Special EMIS fields
Unit amount
Hours in day
Pays paid
Days worked

23. IMPORT Option

24. IMPORT Option
Sample CSV import file

25. IMPORT Option

26. REPORT Option Generates report Reports all NEWCNT data Summary report
MAINT
BUILD
IMPORT
Summary report
Detail report

27. REPORT Option

28. NEWCNT Calculations Rounding
All intermediate calculations use 5 decimal places
The rounding is completed at the end of all processing
Based on rounding flag in USPSDAT/USPCON

29. NEWPAY Option
Generates report listing pay accounts to be used for all new contracts built
Budgeting purposes
Validations

30. NEWCNT Fields Defined Days since raise Contract obligation
Must be greater that zero for retro payments
Must be less than or equal to days worked
Used to calculate retro earned
Contract obligation
Amount district owes to employee

31. NEWCNT Fields Defined Contract amount Contract amount due
Location of current job on the salary schedule
Total contract that could be payable to the employee for the job
Contract amount due
Amount earned by employee on job but not yet paid to that employee

32. Purging of New Contract Data
When to purge new contract??
Timing is everything
Before last pay of old contract
If first physical work day of new contract is inclusive of period begin/end dates of the last pay in old contract purge when pays in old are one remaining

33. Purging of New Contract Data
After last pay can cause incorrect data and manual updates if payroll period begin/end dates for both last pay of old and first pay of new contracts are not adjusted
Affect depends on contract start/stop dates as well as period begin/end dates of last pay in contract and first payroll in new contract

34. Purging of New Contract Data
Incorrect purge timing can cause:
Days worked to be lost
STRSAD doesn’t advance the right jobs
Mid year change calculations incorrect
Accrued wages to be incorrect
Pay off of accrued is incorrect amount
WAGOBL is incorrect
Amount earned to be incorrect

35. NEWCNT Purge Example

36. NEWCNT Purge Example

37. NEWCNT Purge Example

38. NEWCNT Purge Example

39. NEWCNT Purge Example

40. NEWCNT Purge Example

41. NEWCNT Purge Example

42. NEWCNT Purge Example If neither option is used
Days from 8/23/2004 – 8/27/2004 are lost
Amount earned becomes incorrect
Accrued wages are incorrect
Days worked are incorrect

43. NEWCNT Purge Example

44. NEWCNT Purge Example

45. Mid-Year Changes
Can’t be built in NEWCNT until last payroll to be paid at the old rate is complete
‘Clear’ function should not be used
Effective at period begin date is ideal
Doesn’t currently work if zero days worked
Contract amount due on JOBSCN must be accurate

46. Mid-Year Changes Days worked on JOBSCN must be accurate
Mid pay period mid-year contract changes can’t be done with NEWCNT
Manual updates are necessary when the change must be processed in the payroll it becomes effective

47. Mid-Year Changes
Optional solution for mid pay period mid year contract changes
Pay one pay period beyond the effective date and retro pay
Change effective 3/8/2004
Payroll dates 2/29 – 3/13 pay date 3/19
Complete 3/19 payroll at old rates

48. Mid-Year Changes Prior to 4/1 payroll
Process mid-year contract change with retro
Process 5 retro days, which would be 3/8 – 3/12
4/1 payroll would include new pay per period plus the 5 days with the retro amounts
No manual updates required

49. New Contract Caution Areas
Use of ‘Clear’ function
Should only be used for ‘new contract type’
Employee new to district
Add contract directly in JOBSCN
Contract is not in NEWCNT, amount can’t be used in balancing

50. New Contract Caution Areas
Add skeleton contract in JOBSCN
No obligation, amount paid, days, etc.
Similar to how a sub might be added
Build contract in NEWCNT program
Purge
Contract start date
Used to calculate LPE/LPA amounts on the last pay of old contract
Should be first physical day of work on the new contract

51. New Contract Exceptions
Special jobs for EMIS reporting only
Job is not used for payment of wages
Report to EMIS = “Y”

52. SPECIAL JOBS FOR EMIS REPORTING ONLY
Spec. Ed FTE field contains the Special Ed full time equivalency of the position assignment for EMIS reporting purposes.
The EMIS Contract Info: Hours per day field contains the number of hours worked per day on this job to be reported to EMIS. This is only required if the EMIS hours per day differs from that in the 'Hours per day' field.
EMIS Contract Info: Contract amt is the contract amount to be reported to EMIS. This is only required if the contract amount wanting to be reported differs from the amount the system automatically calculates.
EMIS Contract Info: Work days is the number of EMIS work days for this job. This is only required if the EMIS work days differs from that in the 'Work days' field.
This EMIS Contract Info: FTE field contains the full time equivalency of the position assignment for EMIS reporting purposes. This is only required if the EMIS FTE differs from that in the USPSCN/POSSCN 'FTE' field.

53. New Contract Exceptions
Leave of absence
Post ATDSCN and UPDCAL_* docks the entire time employee is absent
Stop JOBSCN
Enter contract stop date
Enter calendar stop date
When employee returns
Add new job for remaining amount needing to be paid to employee
Enter calendar start date as first returning work day

54. New Contract Exceptions
Retro on a check by itself
NEWCNT does not support doing this
Manual intervention is required
Job Switching/Bidding
Pay on current contract
Use MIS pay type for payments on job switched to until permanent placement or job switch is negated
If permanent, when adding new contract include MIS payments amounts as amounts already paid