1. Consolidated Planning & Monitoring (CPM) 2015-16 Data Review Webinar September 9, 2016
Revised

2. Consolidated Planning & Monitor Contacts
Trish Kelly Data Steward
Jonathan Bolding Homeless, Neglected & Delinquent
Eve Carney Economically Disadvantaged
Rita Fentress School Improvement
Jan Lanier EL, Immigrant, Migrant
Alyson Lerma Economically Disadvantaged
Brinn Obermiller Family Engagement, School Improvement
Renee Palakovic Title I
Linda Stachera ePlan
Keith Woodruff Equitable Services

3. CPM 2015-16 Data Review CPM Data Review for 2015-16
Data from Tennessee Department of Education’s (TDOE) EIS database for
English learners
ESL teachers
Homeless
Immigrants
Migrants
Economically Disadvantaged
Title I – All Grades
Title I – PreK
Title I – Targeted Assistance

4. Review Your Data in ePlan
Log into ePlan
Go to the 2016 LEA Document Library’s CPM Data folder.
Instructions and Data are provided in separate Word files
Instructions (1 file)
District Data (1 file)
Separate tables for each program
Notes below each table include data sources, “as of” dates and directions for EIS research queries.
Title 1 School Data (1 – 3 files depending on Title I programs in your district.)
Review your data.
Upload revisions (if needed) to EIS by Wed, 9/21/2016.

5. Files to Review
CPM Data Review Instructions: overview and instructions.
CPM District Level Data: English learner, ESL teacher, homeless, migrant, immigrant and economically disadvantaged student data for your district.
Title I Schools: Title I and enrollment counts by school.
Title I Pre-K Schools: Title I and enrollment counts for Title I Pre-K schools.
Title I TA: Title I -Targeted Assistance (TA) instructional and support service data for Title I -TA schools.

6. Accessing the Data in ePlan
The instructions, data and the CPM Data Manual are available for view and download in the 2016 LEA Document Library under “CPM Data.”

7. Students Whose First Language Is Not English ( L, W, 1, 2, F N)
Check accuracy and completeness
Upload revisions if
Counts are incorrect
Primary language was not submitted for a substantial number of students whose first language is not English L W 1 2 F N
Total L,W, 1, 2 , F, N
No Language 30 5 10 35 87

8. English Language Background (ELB) Classifications
English Language Background classification:
: L, W, N, E, 1, 2, F
: L, W, N, E, 1, 2, 3, 4, F
For English learners and non-English background students, English language background cannot be English.
If you do not enter an English language background, most SIS packages will automatically enter English.

9. State (BEP) and Federal Reporting
The following four classifications are most important:
English Learner (L) – first language is not English and qualifies for direct ESL services
Waived Direct ESL services (W) – An EL student who declined direct ESL services in order to receive ESL services in a regular classroom
Transitional Year 1 (T1 or 1) – first transition year from ESL
Transitional Year 2 (T2 or 2) – second transition year from ESL

10. 2015-16 Changes in ELB Classifications
Removed from the Collection: Completed ESL Program in High School (G)
Definition Revised: Former EL Student (F) – former EL status attained upon completion of the second transitional year.

11. 2016-17 Changes in ELB Classifications
Added to the Collection:
Transitional Year 3 (T3 or 3) - third transition year from ESL
Transitional Year 4 (T4 or 4) - fourth transition year from ESL
Definition Revised:
Former EL Student (F) – former EL status attained upon completion of the fourth transitional year.

12. Other ELB Classifications
Non-English Language Background (NELB or N) - first language is not English and the student NEVER qualified for ESL services.
NELBs are screened for English language proficiency because a language other than English appears on the Home Language Survey (HLS).)
English Native (E) – native English speaker
For more: See the CPM Data Manual and the EIS Data Dictionary’s Appendix, E, English Language Background (ELB)

13. ESL Teachers (Assignment Code = EL)
Teachers with the EL assignment code in EIS.
Each teacher is counted once per district.
ESL teacher data are required for Title III reporting.
Use the Staff Current Assignments Research Query to check your data.
ESL Teachers (Assignment Code = EL) 5

14. Homeless Data Homeless (H) Student Classification
Total Primary Nighttime Residence
McKinney-Vento Subgrantee
McKinney-Vento Served
Homeless Unaccompanied Youth
120 Y 12 30 5

15. Homeless Student Classification (H)
Yes (Y) for all homeless students
Homeless students lack a fixed, regular and adequate nighttime residence.
Core homeless identifier for offices throughout TDOE
The number of students with the homeless (H) classification should equal the number of students with a homeless primary nighttime residence.

16. Homeless Primary Nighttime Residence
Primary nighttime residence codes:
01 - shelters, transitional housing, awaiting foster care,
02 - doubled up (living with another family due to economic reasons),
03 - unsheltered (cars, parks, campgrounds, temporary trailer, abandoned building),
04 - hotels/motels
 All homeless students must have one of the four homeless primary nighttime residence codes.
00 is not a primary nighttime residence code.

17. Homeless Served by McKinney-Vento Funds
Only districts that receive McKinney-Vento subgrants identify students as McKinney-Vento served :
Yes for homeless students served by McKinney-Vento subgrants; otherwise No or Null;
Data collected in EIS. :
New federal requirements pending
Increased focus on the number of preschool children served with McKinney-Vento subgrants
0-2 year olds
3-5 year old children who are not in kindergarten
A survey collection might be needed to supplement EIS.

18. Homeless Unaccompanied Youth
Yes for homeless students who are not living with a parent or guardian;
Otherwise No or Null

19. Entering Homeless Data in Your SIS
The homeless student classification may be entered on a different screen in your SIS package than the one used for homeless primary nighttime residence, homeless served by McKinney-Vento and homeless unaccompanied youth fields.
The homeless classification uploads to EIS on a different extract than the other homeless fields.
Check with your vendor on the location of the homeless data entry screens.

20. Immigrant Data
The immigrant flag is Yes for students who were NOT born in
one of the fifty US states,
the District of Columbia or
Puerto Rico.
Immigrant = Y
No Date of First Enrollment in US School
No Country of Birth
US Identified as Country of Birth 10

21. Immigrant Data for Federal Reporting
 Date First Entered US School
Required for federal reporting
Identifies students who have been in a US school for three or fewer years
Upload revisions for missing data
Country of Birth
Required for Title III Monitoring
Can NEVER be US for an immigrant student
Upload revisions for no country of birth or US as country of birth

22. SY 2015-16 Migrant Students (QAD on or after 9-2-12)
Migrant Data
For : Use the Migrant Student List research query in EIS to check your data.
Sort by qualifying arrival date (QAD).
Only students with a QAD of 9/2/2012 or later qualified as migrant in
: The process for determining the migrant student list will likely change
A new contractor begins working with districts and TDOE in October
Goal: a simpler, more district-centered process
SY Migrant Students (QAD on or after ) 5

23. Economically Disadvantaged (ED)
For Accountability purposes, the Economically Disadvantaged (ED) subgroup includes
Students directly certified as economically disadvantaged (J student classification),
Homeless students (H student classification)
Migrant (see previous section)
Runaway students (U student classification) excluded from this table due to the small number statewide
Direct Certification of Economic Disadvantage (J)
Homeless (H)
Migrant
Economically Disadvantaged (Sum of Direct Cert, Homeless, Migrant and Runaway)
700 20 50
770

24. Title I – All Grades Data
Use the Title I (T) Student Classification to identify Title I students in Title I –SW and Title I –TA schools.
The Title I and enrollment totals in the Title I – All Grades file in ePlan include all grades in each school.
The example below applies to K-12 schools.
SCHID
School
Title I Status
Students Coded as Title I (T)
Enrollment 1
School A SW
400 2
School B TA
100
300 3
School C
500

25. Title I: K-12 Title I-Schoolwide School
All students in grades K-12 are Title I (T)
Title I – Targeted Assistance School:
Students who receive Title I Targeted Assistance instructional or support services are Title I (T)
Non-Title I School
No students are Title I (T)

26. Title I – Targeted Assistance (TA): K-12 Data
Students who received Title I instructional and support services in Title I –Targeted Assistance schools.
Instructional Services
Support Services
SCHID
School
School Title I Status
01-Math
02- RLA
03-Science
04-Social Studies
05-Vocational
06-Other
Total
01 -Health
02- Dental
03-Eye Care
04-Guidance
05-Advocacy 5
 School J TA 50
100 10
160 15 20

27. Title I – TA Instructional Services
Yes (Y) for each instructional service received by Title I students in Title I-Targeted Assistance (TA) schools:
01-Math
02-RLA
03-Science
04-Social Studies
05-Vocational
06-Other
No (N) otherwise

28. Title I – TA Support Services
Yes (Y) for each support service received by Title I students in Title I-Targeted Assistance (TA) schools:
01-Health
02-Dental
03-Eye Care
04-Guidance
05-Advocacy
06-Other
No (N) otherwise

29. Title I –TA: Discrepancies
Only 6 of 23 Title I – Targeted Assistance (TA) schools submitted Title I-TA instructional and support service data to EIS for
Some schools erroneously submitted Title I-TA instructional and support service data for
21 Title I – Schoolwide schools
9 non-Title I schools
Check your data and upload revisions to EIS if needed.

30. Title I: Pre-K
Pre-K students enrolled in schools on the Title I Pre-K School List are Title I (T)students.
The Title I Pre-K School List is based on Title I Pre-K programs that LEAs identify as Title I - Schoolwide Pre-K and Title I - Targeted Assistance Pre-K in ePlan

31. Title I: Pre-K, Status and Funding
 School-Wide
Pre-K students enrolled in Title I funded preschool programs in Title I School-Wide schools are Title I students.
Targeted Assistance
Pre-K students enrolled in Title I - Targeted Assistance funded preschool programs and supported by Title I – Targeted Assistance funds are Title I students.
Non-Title I
Pre-K students enrolled in state/local funded preschool programs are not Title I students.

32. Title I: Pre-K, Additional Information
For more information on the determination of Title I - Pre-K programs,
Consult with TDOE’s Title I Coordinator and
See Title I guidance from the US Department of Education.

33. Other Topics in the CPM Data Manual
Other topics discussed in the CPM Data Manual include
EIS
Data Collection and Use
District / Research Queries
Downloading EIS Data
Students with Disabilities
Race-Ethnicity
Names and Registration Practices
Handling Data Securely
Duplicates in Excel
SSMS Regional User Group Lead Districts

34. Review Your Data in EIS
Log into EIS production as a district or school user.
Select the Research Queries option.
Choose a research query (.e.g, Homeless Student List).
Enter year as the “fall” part of the school year.
Use 2015 for
Use 2016 for
In the School box, select All Schools for a district report
Choose other filters (e.g., grade, gender, race-ethnicity).
Select View Report (right side of the page).
To download the data to csv or Excel format, select the file icon (to the right of Find | Next).

35. Questions