1. Doing Business With NSWC Crane
CAPT Mark Oesterreich, USN
Commanding Officer
NSWC Crane
Dr. Brett Seidle, SES Technical Director
Doing Business With NSWC Crane
Presented By: Matt Burkett
Crane Small Business Office

2. Naval Surface Warfare Center Crane
Commissioned in 1941
Tenant Activity of Naval Support Activity Crane
NSA Crane ≈ 64,000 acres
3rd Largest Navy installation in the world
3200+ Navy Employees
2/3 scientists, engineers & technicians
270 buildings / 3.1M Total Square Feet
Fallbrook, CA Expeditionary Systems Evaluation Division

3. Naval Surface Warfare Center Crane
In Indiana 
11th Largest Single Site Employer
3rd Largest Employer in Southwest Indiana 
$2M per day impact on the local economy

4. ~2000 support contractors to supplement the Crane team
Contracts Overview FY16
~2000 support contractors to supplement the Crane team

5. Top 10 NAICS Codes Since FY15
Distribution Statement A. Approved for public release: unlimited

6. Small Business Office
Identify and Advocate for use of small business as both a Prime and Subcontractor
Review all NSWC Crane procurements exceeding $10K
Small Business Rule of Two
Work closely with contracting and requirements personnel to make sure small business has maximum opportunity to participate in all Crane procurements

7. Market Research Tools/Outreach
Sources Sought Notice
Pre-Solicitation Conferences
Industry Days
Advanced Notices
Draft Statement of Work (SOW) 6

8. Contracting Processes
< $3,500 Micro Purchase
Identify need buy
Simplified Acquisitions Process
Identify need, approvals, publish, evaluate, buy
>$150,000 Large Contracting
Identify need, plan, approvals, publish, evaluate, negotiate, award, administer
>$150,000 SeaPort-e Services Contracting

9. Simplified Acquisition
< $3,500 Micro-Purchase (Purchase Card)
Identify Need
Approvals
Price
Procure
Register in Crane Yellowpages
Register with PTAC (
Register with GSA (
Register with SAM (
Discussion:
Process =>
15-20 day lead time
How to do…
Yellowpages, PTAC (Procurement Technical Assistance Center), SAM, GSA
Backup:
Furniture – UNICOR and Navy Furniture BPA as mandatory sources
Office Supplies – LCI Servmart and DoD E-Mall
15-20 Day Lead Time

10. Simplified Acquisition
$3,500 - $25,000 Simplified Acquisitions
Identify Need
Market Research
Approvals
Evaluate
Award
Register in Crane Yellowpages, PTAC and SAM
Register with GSA (
Register with JCP (
Blanket Purchase Agreements
GSA Procurements <$150,000
Discussion:
Process =>
40-60 day lead time
How to do…
Same as Micro-Purchase – Yellow, PTAC, SAM
Register with GSA
Register with JCP (DD – 2345)
Drawings and Business Sensitive Materials
BPAs
Machine Shop, Plastics, Rubber, Test Equipment (Handouts at booth)
We also do GSA Procurements up to $150,000
Backup:
GSA Procurements
10% of our actions/20% of our total obligations
Services vs Supplies = 10% are services
40-60 Day Lead Time

11. Simplified Acquisition
Identify Need
Market Research
Approvals
Publish
Evaluate
Negotiate
Award
$25,000 - $150,000 Simplified Acquisitions
Registration is same as $3,500 – $25,000
Monitor FedBizOpps (
GSA Procurements >$150,000
Indefinite Delivery Type Contracts
Discussion:
Process =>
70-90 day lead time
How to do…
Same as Micro-Purchase and SAPs up to $25K except solicitations are posted to FBO
Register with FBO to receive notifications by NAICS code
This team does GSA Procurements greater than $150,000
Backup:
GSA Procurements
10% of our actions/20% of our total obligations
Services vs Supplies = 10% are services
FPDS.Gov for awards ($3K-25K) – [Federal Procurement Data System]
70-90 Day Lead Time

12. Large Contracts Process starts with Market Research
RTA conducts informal web searches, contacts potential sources
FEDBIZOPs (know your NAICS and FSC/PSC)
Request for Information (RFI)
Sources Sought (SS)
Sole Source/restricted competition
Government will advertise intent to award on other than full and open competition basis
Competitive
Government will request information on technical capabilities, delivery timeframes, pricing strategies, etc.

13. Responses to RFI/SS/Synopsis
Large Contracts
Synopsis
Draft RFP/Requirements Docs/Proposal Requirements
Responses to RFI/SS/Synopsis
Provide details of company capabilities and/or products
If stating company can provide an item that is being planned as sole source must show how you can meet the requirement
Specification Sheets, Test Data, etc.
Proof of Form/Fit/Function

14. Request for Proposal (RFP) issuance
Large Contracts
Request for Proposal (RFP) issuance
Contract Line Items (CLINs)
Requirements (SOW, Specification, Drawings, Data)
Instructions to offerors on proposal requirements
Award evaluation criteria
Low Priced Technically Acceptable
Best Value – Trade Off
Submit questions/request for clarification within timeframe required by RFP

15. Large Contracts
Sample Time Line Sources Sought/RFI day response Gov’t Finalize Req’t 60 days Issue Synopsis day response Issue RFP day response Evaluation of Proposals days Negotiations days Award Decision & Docs days Estimated Timeframe days

16. SeaPort-e Service Contracting Overview

17. Seaport-e Multiple Award Contracts (MACs)
MACs issued/awarded by NSWC Dahlgren
All aspects of Engineering, Technical, & Programmatic Support Services
All actions are competitive
Rolling Admissions (currently closed)
MAC Scope
Partners
FAQ

18. Seaport-e MAC Scope (22 areas) R&D Support
Engineering, System Engineering and Process Engineering Support
Modeling, Simulation, and Analysis Support
System Design & Technical Documentation Support
Software Engineering, Development, Programming and Network Support
Reliability, Maintainability, and Availability

19. Seaport-e MAC Scope (22 areas) Configuration Management Support
Quality Assurance Support
Information System Development, Information Assurance
Supply and Provisioning Support
Training Support
Functional and Administration Support
Note: Do not have to be qualified in all of these areas to receive a MAC

20. Total Service Contract FTE’s: 1,300
Seaport-e
Total Service Contract FTE’s: 1,300
Engineer/Scientist
Logistician
Program/Project Management
IT/Computer Specialist
Admin/Business Ops
Technician

21. Seaport-e
Offerors are requested to identify in their MAC proposals the geographical zone or zones for which they wish to be considered during the Task Order/Fair Consideration Process
7 Geographical Zones
Crane is in Zone 5
RFP’s are issued and typically identify the Zone where the principal place of performance will take place.

23. Seaport-e Best Value Evaluations
Typically Cost Reimbursable (all except T&M allowed)
Incumbent Capture Rate (approx. 50%) last 3 yrs
Large Business MACs have minimum 20% Small Business Goal of $ obligated
Small Business Considerations
Advance Notice/Sources Sought Importance
Rule of 2
Ombudsman

24. NSWC Crane Consistently Educates, and Engages with, Industry
INDUSTRY OUTREACH
Host 10+ Industry Outreach Events per year, including:
Buy Indiana Expo in French Lick – Each year in April
Industry Days:
As necessary to discuss Department-wide contracts portfolios
APBI: Every 2 year event to discuss direction of Crane and upcoming contracting opportunities
SeaPort-e Town Hall Meetings
Quarterly meetings to discuss policy changes and address industry questions
Training:
Crane Road Shows
Tuesday Meet & Greets with Deputy for Small Business at Westgate Academy
NSWC Crane Consistently Educates,
and Engages with, Industry 8

25. INDUSTRY OUTREACH (CON’T)
Value of the Crane Outreach Events: 10+ events every year 9

26. Contact Information
Matt Burkett Deputy for Small Business, NSWC Crane (812)

27. QUESTIONS?