1. Presenter: Beverly D. Charlot
Digital Preservation: Building a Repository to Ensure Continuous Access to Information for Research
HBCU Library Alliance
7th Membership Meeting
October 10-11, 2016
Presenter: Beverly D. Charlot
Coordinator of Technical Services
William C. Jason Library
Delaware State University

2. Abstract
The rapid transformation of library technology and dwindling budgets require that academic libraries become learning organizations. Our libraries must also be able to adjust to the changing environment and information needs of patrons. The Technical Services Department at Delaware State University is in the sixth year of a small digitization project. Funded by the university's Title III program, the project provides greater access to resources and materials for student and faculty research. These resources and materials include new print materials, electronic databases, library technology, and the digital preservation of older library materials. This presentation will describe the peaks and valleys of the project, the collaboration that continues to occur, and the lessons learned along the way.

3. Target Goals and Objectives
Digitize materials no longer suited for the shelf
Collection Analysis (Library Liaisons)
Inventory of resources and materials
Resources published before 1923
Unique publications
Fragile / damaged items
Review recommendations by library liaisons (subject specific) includes Library of Congress and Federal Documents

4. Target Goals and Objectives cont.
Provide access to research materials
Print, Streaming and Electronic Materials
Library Technology and Services
LibGuides (eReserve, LibAnalytics (LibInsight Lite) & LibChat Services)
Serials Solutions eJournal Link Resolver
Collaboration Study Spaces
Professional Development Opportunities
Workshops and Conferences

5. Why Digitize? Impact(s) student learning outcomes
Provide access to materials no longer suited for the shelf
Impact(s) student learning outcomes
Primary research sources
Out-of-print materials
Repurposing library space

6. Resources Selected to Digitize
Materials included in the original collection
Resources unique to the university
Fragile FDLP materials selected by subject liaisons
Education
Social Services
Agriculture

7. What? Personnel Needs Personnel / Staffing included in grant
1 full time employee
Digitize selected materials
Cataloging and Metadata
Student workers as assistants

8. How? Equipment Evaluation
Evaluated scanning equipment before purchase
Zeutschel Book Scanner
ScanSnap SV600
Replaced the flatbed scanner used to scan small books, pamphlets, booklets, and brochures (does a better job capturing the pages scanned)
Multipurpose use to photocopy Interlibrary Loans and Electronic Faculty Reserve materials when needed
Bookeye Scanner (New)

9. Where? Digital Repository Storage
Investigated various digital library software

10. Digital Repository Storage
Issue(s) with Grant Funding
Cost sustainability
Subscription based services
Solution – Collaboration with University IT and Library Technology
Purchase
Selected
Digital Collection Management Software
Selected Greenstone open-source software
Migrated to Omeka in 2014
Currently (May 2016) Beta Testing DSPACE
Library Computer Server

11. Digital Repository Storage
William C. Jason Library Digital Collection

12. Lessons Learned Student engagement (historical interest and knowledge)
Research primary sources
Books owned by previous presidents
Impact of how learning organizations improve library services
Continue to learn, adjust to change and grow
Funding, personnel needs and technology changes
SWOT analysis helps with changes and workflows
Must be able to communicate change and manage projects
Quality Control
Amount of time needed to rescan materials
Check books (pages damaged or missing)

13. Any Questions?