2. Today’s Agenda Webinar Duration: ~30 minutes + Q&A
What are Matrix organizations?
Challenges posed managing with multiple principals
Deep diving into accountability, prioritization and coordination
Priority Matrix & Matrix organizations

3. What is a Matrix Organization?
A matrix organizational structure is a company structure in which the reporting relationships are set up as a grid, or matrix, rather than in the traditional hierarchy.
(In other words…it’s an architecture firm)

5. Why?
The matrix developed as a natural evolution of organizational structures in answer to a very definite real-world need. The need was for an organizational form capable of managing the recent very large and very complex programs, projects, and problems, and for managing limited resources.
Source:

6. The numbers: 84% of respondents said they were matrixed to some extent
In a 2015 Gallup survey of 4,000 U.S. workers:
84% of respondents said they were matrixed to some extent
49% reported serving on multiple teams some days
18% on multiple teams every day with different people while reporting to the same manager
17% reporting to different managers in their work with different teams
Source:

7. In Architecture Firms:
Principals at architecture firms share resources (manpower) to varying extents, which inevitably leads to situations where:

8. You create a project timeline that’s going to be perfect
Then…you take it to your team
And…they take on the work for the project
But…then another principal steps in with an urgent request from their project owner
Then…your project falls behind due to a factor outside of your control
(take a deep breath, it’s just an example  )

9. “I want to be one of those people… who never has a doubt about what’s going on in my firm. I don’t really know how they do it.”

10. Challenges Posed with Multiple Principals
Accountability
Prioritization (competing tasks)
Focus
Deadlines
Coordination

11. Accountability
According to our independent research, challenges with accountability are a result of:
Communication / expectations
Lack of ownership
Mismatched priorities
 Visibility, ownership, uniformity

12. Prioritization 1-3-9 Prioritization Exercise:
Choose a project you’re working on
Rate the current action items 1, 3, or 9
Ask your direct report to do the same, compare
Try this with another principal in your firm

13. Source: http://knowledge. wharton. upenn

14. Source: http://www. askmen

15. Focus (on the right tasks)
Using to identify top priorities
The Eisenhower Method

16. Benefits of the shared priority list
Transparency
More ‘realistic’ planning
Informed delegation
Ease of guiding your team to work on the right thing; smoother project execution; a happier team

17. Deadlines
Lack of visibility is one of the biggest obstacles to meeting deadlines
Realistic project scheduling
Ability to coordinate / work around others

18. Matrix organizations & Priority Matrix
Matrix organizations have particular needs:
Priorities must be uniform and visible for all
A structure that promotes accountability
Visibility of due dates

19. What is Priority Matrix?
Priority Matrix is a priority management platform that allows principal architects and their teams to communicate priorities and achieve transparency across their organization.

20. Priority Matrix in Action
Priority Matrix is built for prioritization
You’ll see your team priorities in real time across the board
Priority Matrix & Due Dates
See team due dates in Outlook, Google Calendar, or iCal
Gantt Charts built based on your data
Accountability
“Owners” of tasks take on more responsibility in PM
Find the status of any task in seconds (seriously!)

21. Next Steps Want to pilot Priority Matrix? We’re here to help!
Go to Appfluence.com
Add your team (as many as you want!)
See what you can do!
And trust us, it’s a lot 

22. FAQ
Okay but, who are you?
Appfluence
2013
Leader in Priority Management Software
Featured under the ‘Get Things Done’ section of the Apple Store
5000+ users worldwide
How can I get in touch?
What else can you guys do? Set up a one-on-one call 