1. Georgia College & Career Academies CEO Meeting Understanding CCA Coding
Intro of the presenters.
We saw a need for this overview, because as the responsibility for the TEM and LEM determination moves more towards the LEAs, we wanted to ensure that submitted data continues to become more accurate as we move forward. This process will improve through ongoing communication.
February 8, 2016

2. Session Objectives At the end of this session, you should:
Understand the importance of ensuring the College and Career Academies are set up correctly in the Facilities application.
Understand the difference between a school and a program, and the data reporting expectations of each.
Have insight into data required for reporting FTE and Student Record for CCA students.
Know when to use the charter code as a valid certificate type and certificate field in CPI.

3. Facilities Instructional Purpose
Schools vs. Programs
Instructional Purpose – School or Program Instructional Usage – Charter College & Career Academy
Facilities Instructional Purpose
Schools
Charter College & Career Academy
Program
Instructional Usage

4. Schools vs. Programs

5. Schools vs. Programs
Contact the district Facilities coordinator for more information on setting up a school or program correctly.
Verify the information is correct at the beginning of the school year.
The list of CCAs is used to ensure the appropriate entities report data.

6. Data Reporting Implications
Whether or not the entity is a school or program determines the path for sending data for state reporting.
Instructional Purpose
School
Data is reported for students and staff by the school
Program
Data is reported for students back at their home school
Data is reported for staff at the program

7. Data Reporting Implications for CCA Schools
College and Career Academies
Data Reporting Implications for CCA Schools
Staff funding, years of experience, federal reporting, Title I Comparability
Teacher and staff access to LDS, Class Size, TKES/LKES
Accountability, program monitoring, open records, Federal reporting
Student funding, official enrollment counts
FTE
Student Record
CPI
Student Class

8. Data Reporting Implications for CCA Programs
College and Career Academies
Data Reporting Implications for CCA Programs
CCA Program
Ensure student schedules, attendance, and start/end dates in the program are accurate.
Provide the home school with this information for each student.
Make sure the district HR department knows to report CPI for the program.
Home School
Ensure CCA program has reports to verify.
Report data for CCA program students along with the school population.
Ensure students are reported with 6 segments for FTE, if the student is enrolled full-time between the school and CCA program.

9. Data Reporting Implications for CCA Programs
College and Career Academies
Data Reporting Implications for CCA Programs
Scenario 1: Students from multiple school systems attend your CCA program. The students are enrolled full-time between the classes taken at the high school and the CCA program. As a program, what can you do to ensure correct reporting for FTE and Student Record?
Ensure the home school has the correct schedule information. Also, let them know if the class is a block at the CCA, last two periods, or is schedule for one traditional period.
Include information on other services provided while the student is at the CCA. (EX: Special Education, etc.)
Provide the home school with attendance information and final grades for the students attending the CCA program.
Keep track of the dates the student entered and exited the CCA program this school year.

10. Data Reporting Implications for CCA Schools and Programs
College and Career Academies
Data Reporting Implications for CCA Schools and Programs
Scenario 2: Georgia charter school educators may, or may not, be required to hold state certification depending on the policy outlined in the specific charter. If some of the teachers at the CCA do not have PSC certification, what additional information is required to report them correctly in CPI?
Report CHW as the certificate type.
Report the appropriate certificate field code to reflect the charter waiver.
Note: If the teachers have PSC certificates, then report that information. The CHW certificate type is only for exceptions.

11. Data Reporting Implications for CCA Schools and Programs
College and Career Academies
Data Reporting Implications for CCA Schools and Programs
GaDOE “substitute” Certificate Type Code for CHARTER
CHW = GaDOE Charter School Waiver
To be combined with:
GaDOE “substitute” Certificate Field Codes for CHARTER WAIVER
101 = Academic Major (Grades 6-12) - GaDOE Charter School Waiver only
102 = Course work (minimum of 21 semester hours)* - GaDOE Charter School Waiver only
103 = GACE  - GaDOE Charter School Waiver only
104 = HOUSSE  - GaDOE Charter School Waiver only
Combinations of these codes will only be allowed for charter schools that have waivers.

12. Data Reporting Implications for CCA Schools and Programs
College and Career Academies
Data Reporting Implications for CCA Schools and Programs
Personnel Demographic Information- A Record
SSN:
xxxxx9935
Personnel ID:
Full Name:
BUNKER, ARCHIE
Birth Date: (mm/dd/yyyy)
10/17/1965
Gender: M
Race: 2
Employee Type
Displaced Staff From
Personnel Demographic Information- B Record
Certified Emp Basis 1
Classified Emp Basis
Contract Days-Certified
190
Annual Work Days-Classified
Annual Contract Salary-Certified
$51,740.00
Total Annual Salary-Classified
$0.00
Certified YRS Experience 17
State Pay Step L4
Certificate Level 4
National Cert N
Termination Code
Termination Date
Local Years Service 11
Full Time Equivalent Salary
Basic Demographics
Contract Information
Certificate Level
Assignment Information- C Record
School ID
School Name
Percent of Time
Assignment TYPE
In Field Status
Certificate Type
Job Code
Subject Matter
Certificate Field
Fund Code
0103
Sample High School
66.0  C  I  T 
109 
400 
748 
00 
34.0 
112 
910 
Assignments
PSC Details if available
Cert Level
Effective Date
Provision Flag
Certificate
Field Code
Begin Date
End Date 4
07/01/1994 F T
748
05/20/2006
06/30/2014
Certification Data from PSC

13. Data Collection Documentation

14. Data Collection Documentation
Data Collection Layouts, Data Element Detail, etc. per application

15. Understanding Different Uses of ‘Program’
The word ‘program’ has different meanings depending on how it is used. It is important to know the context in which ‘program’ is being used to get a correct understanding of the term.
Facilities – It is used to indicate the instructional purpose for a facility entity.
Student Record – It is used to indicate a specific type of instructional program in which students were served during the school year. EX: GNETS, Alternative Education, Charter College & Career Academy, Flexible Learning Plan, and Increased Learning Time.
Financial Review – It is part of the chart of accounts that identifies specific activities.

16. Understanding Different Uses of ‘Program’
In Student Record, there is a Program level record in which the home school is to report students who attended a CCA at any point during the school year.
They must report the program type, program code, beginning date, ending date, alternate system code, and the alternate school code.
There is also an edit that checks to make sure all CCAs report data for the Program level record.
E No Charter Career Academy (PROGRAM TYPE = ‘03’) data reported for Career Academy.

17. FTE, CPI, and Student Class
What’s Coming Up?
Student Record
Opens February 10, 2016
Largest collection of the school year
Data impacts multiple programs, reports, and federal reporting
FTE, CPI, and Student Class
Opens in March
Final cycle for FTE and Student Class, 2nd cycle for CPI

18. Data Collections Contact Information
Levette Williams
Chief Privacy Officer/Director of Technology Management
Carl Garber
Data Collections Analyst (FTE, FRM, EOPA, and Student Record Contact)
Sharon Armour
Data Collections Analyst (Student Class, Pre-ID and Teacher Class Contact)
Wanda Jones Data Collections & Reporting Manager Betty Rickicki Data Collections Analyst (Student Record and CPI Contact) Kathy Aspy Data Collections Analyst (GUIDE, Private School, and SR System Course Contact)

19. Thank You !