1. Chief Research and Operations Officer
CENTRE OF EXCELLENCE RESEARCH AND PROCURMENT PROCESS
4 October 2017
CTAC and MRAC CoE Workshop
Cedarwood Conference Centre
Nkhesani Masekoa
Chief Research and Operations Officer

2. Presentation Outline Overview of Research Purpose of the guideline
Impact of Research
Overview of the Research Process
Research Value Chain: Needs, delivery, Procurement..
Appointment of technical experts
Bid Committees Membership

3. CoE Research & Procurement Process
Purpose: This guideline has been developed to assist the MHSC in defining the pertinent research and other related projects management processes (including the needs analysis and the project execution process) which clearly explains how the MHSC research and similar projects management is to be sequentially fulfilled.
Scope and applicability: The guideline will cover the project definition (scope of work) process, roles and responsibilities, project procurement process, use of technical experts and project management. This guideline is applicable to MHSC CoE and all the advisory committees.
NB! The process should follow the applicable legal framework!

4. Roles and Responsibilities
Responsibilities of MHSC and its committees remain in line with the MHSA
Very limited alterations made to CTAC to include safety aspects which were being looked after by SIMRAC
New: Change of SIMRAC into the oversight body for CoE and will be responsible for appointing and managing key partners, service providers and technical experts that will work with the Research Determination, Research Program Delivery and Research outcomes dissemination

5. CoE in the Context of MHSC
The CoE falls under
SIMRAC,
and comprises of three
different chronological
work streams

6. Overview: Impact of Research

7. Overview: Research Process
Annual Programme Development – Stakeholder Consultation Workshops
(Research Institutions and Academia)
Circulation within MHSC council Committees
Stakeholder Consultation Workshops
Approval by Council board including estimated budget and submission to Minister
Approval by Minister for Implementation

8. THE MHSC PROJECT VALUE CHAIN
Project needs identification
Project definition or scope of work
Project procurement
Project management/ execution
Project closure
Knowledge & Technology transfer based on project outcomes
Stakeholders including Council Committees provide input into the needs analysis. Each stakeholder needs to provide a report that clearly articulates the need. Each submission must adhere to the following outline: i. Topic for consideration ii. Evidence based motivation for study iii. Research Question (with support from the MHSC CoE Office) iv. Stakeholders that provide input into the needs analysis must declare that they do not have direct interests in research and also declare that they will in no way participate in the submission of responses and research topics. d) The CoE’s RDTC collates all inputs identified by stakeholders other than the Council Committees and prepares a Needs Analysis Report that must be presented to SIMRAC for approval for recommendation by the Council. e) The Council Committees Programme Managers work with the CoE RDTC to refine the research needs input documents before presenting the Needs Analysis Report to the relevant committee for approval for recommendation by the Council. f) This is done before the 3rd quarter MHSC meeting of each financial year

9. CoE Research determination
Focus areas and Motivations
Council Committees
State
Organized Labour
CoE Partners
Potential Commercialization Partners
MQA
TIA
MOSH
Key: Broader stakeholder consultations
Technical Advisory Committee (Co-opted Council Committee Members & Technical Experts) formulate Annual Programme
SIMRAC Advices Council
Approval by Council
Approval by Minister & provide Feedback for council

10. Project Definition & ToR
Approved Council research questions
Project Definition & ToR
Drafting of ToR and Scope of work and submission to BSC
Submission of ToR to BAC for recommendation to the CEO
Approval of ToR for gazetting

11. Project Procurement Approved ToR Gazetting of ToR
Conducting of briefing session
Receiving, evaluation and recommendation by BEC
Adjudication and recommendation to CEO/ to Chairperson of Council
Awarding of the contract

12. Research Delivery

13. CoE Research outcomes determination
Commercialisation:
• intellectual property Know-how
• Patents
• Trademarks
• Copyrights
Marketing and Promotion:
• General marketing and promotion materials; and
• Academic publications
Training Education and Awareness
• OHS Awareness Material;
• OHS General Training Courses and workshops;
• OHS Certified Courses; and
• University Course Content
Template Completed
RODTC (Co-opted Council Committee Members & Technical Experts) formulate Annual Programme
SIMRAC Advices Council
Approval by Council
Approval by Minister & provide Feedback for council

14. Appointment of technical experts
The Technical Expert must be appointed through a three quotation process or through a competitive bidding process. The MHSC Office will advertise to appoint subject matter experts as per the research thrust areas.
The appropriate CoE (PDTC) will screen the experts based on a specific criteria
Once the experts have been approved by the appropriate CoE, the MHSC Office will utilise only these experts within the database.
The Technical Expert appointed to the Bid Evaluation Committee cannot have an interest in any of the bidders that submitted their proposals. This should be checked by the MHSC Office.
The Technical Expert’s role when utilised during procurement process is to evaluate all bids and score the technical component of the submissions against the evaluation criteria. The Technical Expert should not select the “winner”.
Engagement with technical experts by advisory committee members needs to be in an open transparent manner and must be approved at an advisory committee meeting.
The expert works as an independent person under contract to the MHSC for the duration of the MHSC contract and should not be part of the project execution nor have any form of relations with the researchers.

15. Procurement of Research: SCM Policy
SCM Policy: provide a mechanism to ensure sound, sustainable and accountable supply chain management and procurement within the Mine Health and Safety Council (MHSC)including the OHS projects.
- The Constitution of the Republic of South Africa, 1996, particularly section 217
- The Public Finance Management Act, 1999 (Act No. 1 of 1999) as amended by Act No. 29 of 1999
Core principles of SCM system
- Fairness (ethics and fair dealing)
- Equity
- Transparency (accountability and reporting)
- Competiveness (open and effective competition)
- Value for Money
Bid Committee Membership
- Chairperson of BAC should be CFO, MHSC officials and invited Experts

16. BID COMMITTEES MEMBERSHIP: BSC
Designation
Role in the Committee
CoE Program Manager
Research Determination Specialist (Deputy Chair)
Technology Transfer & Commercialisation Specialist (Deputy Chair)
Chairperson
Any one (1) of the following programme managers:
MOHAC Programme Manager
MITHAC Programme Manager
Special Projects Programme Manager
Safety Programme Manager
Regulations Programme Manager
Member
2. Co-opted Committee members
3. Supply Chain Management
Member/ Administration
4. Occupational Health Specialist
5. Mining Safety Specialist
Alternate member to Occupational Health Specialist
6. Technology Transfer & Commercialisation Specialist Research Knowledge and Technology transfer specialist (this relates to procurement of dissemination projects)

17. BID COMMITTEES MEMBERSHIP: BEC
Designation
Role in the Committee
CoE Program Manager
Research Determination Specialist (Deputy Chair)
Technology Transfer & Commercialisation Specialist (Deputy Chair)
Chairperson
Any one (1) of the following programme managers:
MOHAC Programme Manager
MITHAC Programme Manager
Special Projects Programme Manager
Safety Programme Manager
Regulations Programme Manager
Member
2) Co-opted Committee members
3) Supply Chain Management
Member/ Administration
4) Occupational Health Specialist
5) Mining Safety Specialist
Alternate member to Occupational Health Specialist
6) Technology Transfer & Commercialisation Specialist
7) *Independent Technical Experts
Invitee
The meeting of the BEC is deemed to be quorate if 50% plus (+) 1 of the members are in attendance.

18. BID COMMITTEES MEMBERSHIP: BEC
Designation
Role in the Committee
Chair of the MHSC Office standing BAC
CFO or alternate
(MHSC Office)
Any one (1) of the following programme managers (who was not part of BSC & BEC):
MOHAC Programme Manager
MITHAC Programme Manager
Special Project Programme Manager
Safety Programme Manager
Regulations Programme Manager
Member
Supply Chain Management Officer
Administration
Co-opted members of the relevant advisory committee (who was not part of BSC & BEC)
Member (as relevant)
The meeting of the BEC is deemed to be quorate if 50% plus (+) 1 of the members are in attendance.

19. CoE Value Chain and Interactions

20. Technical Committee Members
Co-opted Tripartite Council Committee members
Technical Committee Specialist
Committee Administrator
Technical Experts

21. Conclusions
Committees will no longer conduct research projects, but formulate inputs and TOR’s and submit to CoE, other responsibilities remain.
SIMRAC’s will be the oversight committee to CoE and its work will be done through TAC’s.
The MHSC office urgently need committees to co-opt members.
Technical Experts database will also be expanded to support CoE.

22. EVERY MINE WORKER RETURNING FROM WORK UNHARMED EVERYDAY
20 Years of Positive Contribution to Zero Harm for mine workers.
Pursuing Research Excellence