1. Presented by Melissa Sayer
Facility Related
Intake Training
Presented by Melissa Sayer

2. Facility Related Intakes
DLR/CPS
Non-CPS AKA Facility Complaint AKA Provider Infraction
Describe both in short

3. What DLR/CPS Investigates
All allegations of CA/N that meet the screening criteria in state licensed and regulated facilities screen in for investigation by DLR/CPS.
CA/N codes
Facility Referrals that do not allege CA/N do not screen in for DLR/CPS Investigation but do screen in for Non-CPS.
In many cases, if it would not screen in for a biological family, it will not screen in for DLR/CPS.
DLR uses different tools than DCFS so important to screen correctly at intake

4. Types of Facilities Foster Care Licensing (DLR)
Department of Early Learning (DEL)
State Operated/Certified Facilities
Wa. State School for the Blind
Wa. State School for the Deaf
RA/JRA
Inpatient Drug/Alcohol Facilities
CSTC
Unlicensed Care
Facilities operated by the Rehabilitation Administration
Inpatient drug/alcohol treatment facilities
facilities operated by DDA,JRA, DASA and DBHR
License in pending status or licensed. Relatives DCFS.

5. DLR/CPS Risk Only Cases
Intakes that allege imminent risk of serious harm.
Intakes that allege abuse and/or neglect of year old clients residing in facilities that also house juveniles. These referrals screen in as DLR/CPS Risk Only.
18+ year-olds cannot be considered “victims” because they no longer meet the statutory definition of a child: However, we investigate these to assess risk to children in those facilities. It is unlikely that a subject would perpetrate CA/N against an 18-year-old, but not a 17-year-old. These can be in foster homes, (extended foster care), but are most commonly seen in our JRA facilities.

6. School Grounds on State Operated Facilities
For schools located on the grounds of a state-operated facility:
If the “subject” would have been a school employee, it would be a Risk Only investigation on the facility.
If the “subject” would be a state employee but occurred in the school area, it would be screened as typical DLR/CPS by the decision tree.

7. Biological, Adopted & Guardianship Children
Intakes alleging CA/N of the biological, adopted or guardianship children of a licensed foster parent or the children of an in-home child care provider are investigated by DLR/CPS.
There do not need to be placements for DLR/CPS to be involved.
All children 0 – 18
This is often an error seen in screenings. DLR does investigate bio, adopted, and guardianship investigations. These should not go to DCFS.
If services are needed we can get them co-assigned.

8. Division of Licensed Resources (DLR)
DLR licenses and monitors foster homes, group care, and child placing agencies that provide safe, healthy and nurturing environments for children in foster care.

9. Department of Early Learning (DEL)
DEL licenses, monitors, and trains family child care in-home providers and child care centers.
DCCEL began as part of Children’s Administration and DLR. In July 2001, DCCEL moved to Economic Services.
DCCEL has access to GUI/CAMIS to view referrals and history of care takers and to enter licensing SERS.
DCCEL then moved to DEL. Still have access to FamLInk.
SLA

10. Non-CPS Intakes
DLR and DEL rules for licensed facilities come from the Washington Administrative Code (WAC).
Violations of these WACs constitute a licensing complaint (AKA Non-CPS Intake).
DEL is governed by RCW WAC Child Care Center; WAC A Family Home Child Care; WAC School Age Child Care
DLR is governed by WAC (Child Foster Homes); (Child Placing Agencies and Adoption Services); and (Group Care Facilities and Services).

11. Screening DLR and DEL Intakes
Licensing complaints that allege WAC violations that have no allegation of CA/N are screened as Non-CPS Intakes.
Non-CPS intakes for facilities that do not require a license are connected to a provider in FamLink and are assigned to either the DLR straw or DEL supervisor.
CA/N allegations are CPS type intakes and need to be attached to a case.
All complaints about licensed facilities are reviewed/investigated by the licensor.

12. Do NOT “screen out” any facility related intakes
It is the responsibility of the licenser, or the person the intake is routed to, to make the determination whether a Licensing Requirement WAC was violated.
Intake is not held responsible to know all WACs. Licensors are. If it needs to be screened out, the licensor can do that through a provider action. This also includes DLR/CPS intakes. Intakes that screen out for CA/N will have a related WAC violation and should screen as Non-CPS.

13. Response Times
24 hour or 72 hour response time for CA/N investigations
24 hour or 72 hour response time for Risk Only investigations depending upon imminent risk
72 hrs for Non-CPS
There is no Alternative Response or FAR for DLR

14. Special considerations
DLR/CPS Investigates all intakes that allege CA/N regardless of the source of the intake.
There are also special considerations for screening that are facility specific. When in doubt, connect with a DLR/CPS Supervisor in your area.
DLR/CPS Investigates allegations of CA/N from anonymous referrers.

15. Supervision: Kid on Kid assaults
DLR/CPS Investigates physical assaults between residents that results in an injury requiring outside medical treatment.
DLR would be looking at the provider, staff or licensee for failure to provide supervision (NT)
The majority of these referrals come from facilities that serve teen populations (group homes, JRA, DASA, ETC)
Discuss outside medical treatment.

16. Supervision: Kid on Kid Sexual Activity:
Sexual activity between children that involves intentional (consensual or non consensual) touching screens in for investigation unless:
The touching was developmentally typical play between pre-school children.
The touching occurred momentarily over the clothes and the licensee/staff took immediate action to separate the children.
The touching occurred when the care giver was not responsible for the supervision of the children involved.
When we are investigating we are looking for patterns and fore-seeability as well as evaluating the supervision involved in the situation. Both children involved in the touching are considered victims. The licensee or responsible staff is the subject. If said touching occurred at school, camp, or a location where the provider was not responsible for the care of the child, it does not screen in on the provider.

17. Restraints
DLR/CPS must investigate allegations regarding restraints as “Physical Abuse” when a child or another person alleges that the provider applied the restraint improperly, excessively or the child sustains injuries requiring professional medical treatment.
Taken from practice guide.
This applies even when trained to apply restraints.

18. Run Aways
Case note VS Intake?

19. Child Fatalities in State Regulated Care
Do not log Child Fatalities in State Care – Make an Intake.
If there is an allegation of CA/N, the intake would screen in for DLR/CPS investigation.
If there is no allegation of CA/N, the intake screens to licensing.
Licensing may request that DLR/CPS review the intake.
The intake worker alerts their supervisor, who alerts the appropriate chains of command.(DEL/DLR)
Screen in all fatalities. Do not put on log. There may be things necessary for a licensor to look into. Or patterns to examine.

20. Emergent Intakes with Imminent Harm Concerns
During regular working hours, the intake supervisor should immediately contact the DLR/CPS Supervisor of any DLR/CPS intake with imminent harm concerns.
After hours, Intake should immediately contact the after hours unit and the DLR CPS on call supervisor in the area to provide for the immediate safety of the children in the facility/home. The DLR/CPS on call supervisor should also be involved in decision making.
LE may need to be involved.

21. What if the licensee is a DSHS Employee?
The Intake worker will notify their supervisor, who will alert the worker’s supervisor of the intake.
The Intake Supervisor will restrict the case.
The case will be assigned to the straw.

22. Changes to a facility related intake
Provider/Case are two separate modules in FamLink
It is important to always link DLR related intakes to the facility so that licensing action can be taken.
If a change to the screening is determined:
DLR/CPS can screen down from a CPS to a Non-CPS
DLR/CPS can delink to screen from a Non-CPS to a CPS if possible. If not possible Intake may be asked to assist in creating a new intake.
DLR cannot use the screening piece at the end of the intake due to the connection to the provider module. That is why delinking has to be used.
This is also an issue when the wrong provider is attached.

23. Important to Note
Please always remember to make an intake provider related!
Otherwise the wrong tools come up for the investigator.

24. Questions?