1. CTAGs and The Submission Process
Secondary
Northwest Ohio
Tony Pisano/Bob Haas
Apollo Career Center
2/28/17

2. Presentation Overview
History and Policy of Statewide Articulation and Transfer Initiatives
Role of Regional Manager Introduction
Overview of Statewide Career-Technical Credit Transfer (CT2, CTAG, CTAN)
Understanding the Importance of Your Participation
Navigation of Website & Finding Information
Walkthrough of CEMS System
Initiating a CEMS Submission
Submission Workshop

3. History & Policy Section

4. Ohio Credit Transfer Policy
S.B. 268 and Amended Sub. H.B. 111 Ohio Transfer Module (OTM)
2003 – H.B. 95 (ORC ) – Transfer Assurance Guides
2005 – H.B. 66 (ORC ) - Career-Technical Credit Transfer (CT)2
2011 – SCTAI (initiative)

5. Introductory Video

6. Ohio Articulation and Transfer Policy:
Core Belief, Promotion, and Outcomes
Core Belief: Student Focused, Faculty Driven
Promotes:
Equitable treatment for transfer and native students
Ohio’s Course Equivalency System:
Improves the portability of college credit
Standardizes the award of credit from institution to institution
Outcomes:
Annual savings: ~$78 Million Dollars

7. Ohio Department of Higher Education Initiatives
For more information:
On Twitter:
On Facebook:
Sign up for (CT)2 s and Newsletters:

8. Role of Regional Manager

9. Contact Information

10. Regional Managers Disseminate Information on CTAGS Deliver Workshops
Assist in Submission
Answer Questions/Troubleshoot

11. Statewide Career-Technical Credit Transfer

12. Student Transfer Options - CTAG

13. Acronyms
CTAG: Career-Technical Assurance Guide (Discipline specific advising guide)
CTAN: Career-Technical Articulation Number (Couse-Level Articulation)
SCTAI: Secondary Career-Technical Alignment Initiative
WebXam ®: the delivery mechanism for the ODE End-of- Course (EOC) exams. Secondary students are required to pass the exam in order to receive credit under (CT)2. When applicable.

14. Starting With The End in Mind: What Your Students/Parents Will See

15. Where Can I Find Available Statewide CTAGs?
Location of CTAGs
Information included at this site:
CTAG Documents
Alignment Guides
Affirmation Form Direct Links
Notes as Needed

18. The first section of any CTAG will always list the name of each CTAN
The first section of any CTAG will always list the name of each CTAN. The credit hour value for the CTAN is also listed.
The CTAG will also outline the requirements and conditions for earning credit that is transferable to a post secondary institution under advising notes.

20. Pharmacy Technician - August 8, 2012
Administrative and Professional Support – 9/16/16
Agribusiness and Production Systems – 9/16/16
Air Transportation
Management 2/5/17
Automotive Technology 
Biotechnology for Food, Plant and Animal Science 11/16/16
Culinary and Food Service Management - May 10, 2009
Clinical/Medical Laboratory Technology
Construction
Criminal Justice
Education - October 4, 2010
Electrical Engineering Technology
Emergency Medical Services
Entrepreneurship
Exercise Science
Fire Science Technology
Food Science 12/9/16
Horticulture 10/18/16
Information Technology
Interactive Media Technology
Health Information Managemeny
HVAC/R Technology - Currently Under Revision. Please do not make submissions at this time.
Mechanical Engineering Technology - April 28, 2008
Media Arts
Medical Assisting Technology - April 28, 2008
Medical Management and Support 9/7/16
Medical Terminology 
Natural Resource Management
OSHA 10 Hour Safety - August 9, 2012
Nursing-Practical Nursing to Associate Degree - March 27, 2008
Performing Arts
Pharmacy Technician - August 8, 2012
Police Officer Training - Currently Under Revision. Please do
not make submissions at this time.
Programming
Phlebotomy - August 29, 2012
Renewable Energy 11/16/16
Supply Chain Management Technology
Visual Design & Imaging
Welding - Currently Under Revision. Please do not make submissions at this time.
 Industrial Power Technology

21. Your Participation and Why we are Here Today!

22. Compliance, Auditing, and Your Institution
As new CTAGs are announced, expected compliance data is released at the post-secondary level via a “Compliance Report”
Secondary and post-secondary institutions with similar courses or programs should “comply” and submit their courses for review
A faculty review panel determines if submitted courses are equivalent to the learning outcomes listed in the CTAG
If approved by the panel, the course becomes part of the statewide guarantee for credit and the institutional audit will be updated

23. How Can You Help Us Strengthen Career-Technical Credit Transfer?
Get your programs approved
Get your faculty and staff trained on (CT)2 and how to use Verification Forms
Use our branding and other resources on your website and promotion materials
Include materials about (CT)2 in students’ career passports and graduation materials
Host or attend a Regional Manager Workshop in your area.

24. Helpful Resource Websites
SCTAI Submission Model CEMS Support CTAG Information Verification Form Certificate of Affirmation Reporting Submission Deadlines and Review Cycle Calendar Video Modules

25. Course Equivalency Management System (CEMS) Submission Workshop

26. CTAGs and Getting Your Program Approved
Is my CTE course aligned with a CTAG?
Home » Educators » Credit Transfer » Career-Technical Credit Transfer (CT)² » SCTAI
SCTAI Created CTAGs – newest and secondary only CTAGs
Updated frequently
Includes:
Technology
CTAN Name
EMIS number
Type of Review
Information on Review on first page
2. How can I submit my course,
participate, and help my students
earn college credit?

27. Coordinator or Faculty Panel Lead
CEMS WORKFLOW
Content
Experts
Institutional
Coordinator
OBR
Faculty
Panel
Lead
Faculty Panel
Members
Match Approved
Match
Disapproved
Pending
The content experts at a given institution work in conjunction with their institution’s Coordinator to develop both a course inventory and a match.
The institutional Coordinator quickly reviews the submission, and if there are no glaring errors, sends the submission forward to the appropriate Faculty Panel Lead.
Upon receipt of the submission, the Panel Lead conducts a quick review, and if there are no glaring errors, sends it forward to the panel members, who send their decisions back to the panel lead.
Sent forward by:
Coordinator or Faculty Panel Lead
Sent back for re-work by:
LEGEND
Sent back for re-work after review by:
Faculty Panel Lead
If the panel disapproves the match or says it is “pending,” the match is sent back to the OBR Coordinator, who then forwards it to the school’s institutional
Coordinator for re-work. It may then be re-submitted in the next review cycle.
If the panel approves the match, it is then posted as part of a guarantee.

28. Secondary Submission Model: 3 Types

29. Components of a quality submission – What MUST be included?
What Will I need to Make a Submission - Full Review
Components of a quality submission – What MUST be included?
Required course materials and information
Assessment information
Grading Scale and lists of assignments
Information on how statewide learning outcomes are met
Required Course Data:
Catalog Description
Program/Course Title
Instructional Goals & Objectives
Start Term & Year
Description of Assessments
Lecture & Lab Hours per week
ODE Course Code
Total Program/Course Contact Hours
Uploads
Course Syllabi

30. Full Faculty Panel Review
Institutions will need to provide a narrative description of how learning outcomes are being met
Review Panel - Faculty members from public institutions of higher education and career-technical institutions review courses submitted in CEMS to determine course equivalency
Used when:
No industry standard or third party credential exists for the discipline,
AND
WebXam® End of Course Exam (EOC) has not been endorsed

31. Certificate of Affirmation
Used When:
ODE End-of-Course (EOC) Examination sufficiently meets the post-secondary learning outcomes
Endorsed by faculty item writers and faculty panels
Institutions Must:
Teach the applicable ODE course(s)
Submit a completed Certificate of Affirmation form in CEMS
Offer the applicable end of course exams
Students must:
Meet the requirements in the CTAG, passage of the course(s) with a grade of “C” or better, and pass the EOC exam.
Request a copy of the Verification Form, with qualifying EOC exam scores attached, are sent to the institution offering the technology or course.

33. Industry Credential/Charter
Used When: Course/program content is created and validated by a third party. Programs are accredited and students earn the approved third party credential(s)
Institutions Must:
Submit course(s)/program with applicable accreditation documents in CEMS
Students must:
Meet the requirements in the CTAG, passage of the ODE course(s) with a grade of “C” or better, and earn the third party accreditation/certification/license.
Request a copy of the Verification Form, with qualifying EOC exam scores and third party credentials/certifications/licenses attached, are sent to the institution offering the technology or course.

34. How to Submit https://cems.regents.ohio.gov/

35. About the CEMS Submission Process
Course submissions in CEMS are a three-part process, regardless of the type of submission.
Users create the course(s) associated with a specific CTAN.
Users match the course(s) they just created to a specific CTAN.
Institution sends matches to ODHE for review.

36. Remember – Step one will always be the same!
How to Submit:
Remember – Step one will always be the same!

37. Create a New Course

38. Enter a New Course
Steps 2 and 3 are not required when submitting a Certificate of Affirmation. Just click next on both pages.

39. Completing the Certificate of Affirmation

40. A Note About the Certificate of Affirmation
The Certificate of Affirmation should be completed by the teacher who is actually teaching the courses for which they are submitting.
There are multiple spaces on the Certificate of Affirmation to enter course titles and the EMIS codes for multiple submissions.
A Certificate of Affirmation should be filled out for each CTAG area for which you’re submitting.

41. Uploading the Certificate of Affirmation

42. Making a Match

43. Making a Match
Colleges and Universities
Career-Tech Institutions

44. Making a Match

45. Making a Match

46. Making a Match Submission

47. How to Submit: Full Faculty Panel Review
Remember – Step one will always be the same!

48. How to Submit: Full Faculty Panel Review

49. How to Submit: Full Faculty Panel Review

50. Textbook info and Course Data: Full Faculty Panel Review

51. How to Submit: Full Faculty Panel Review

52. Making a Match: (Full Faculty Panel Review )

53. Making a Match: Full Faculty Panel Review
Colleges and Universities

54. Learning Outcomes: Full Faculty Panel Review
Colleges and Universities

55. Review Match Before Submission: (Full Faculty Panel Review)
Colleges and Universities

56. How to Submit: Licensure/Credentials
Remember – Step one will always be the same!

57. How to Submit: Licensure/Credentials

58. How to Submit: Licensure/Credentials

59. Upload Documents: Licensure/Credentials

60. How to Submit: Licensure/Credentials

61. Making a Match: Licensure/Credentials

62. Making a Match: Licensure/Credentials
Colleges and Universities
Career-Tech Institutions

63. Making a Match: Licensure/Credentials

64. Making a Match: Licensure/Credentials

65. Review Match Before Submission: (Licensure/Credentials )

66. Verification Form

67. Verification Form- Part I

68. Verification Form Part- II

69. Verification Form Part- III

70. Contact Information

71. Where to Find Help – First Call for Help
(CT)2 Help Desk For issues related to submissions, CEMS, and website.

72. ODHE Staff Contacts Ryan Cupp, Administrator (CT)2 (CEMS)
Administrator, Career-Technical Transfer
Monique Menefee-Profitt (Regional Managers & CTAGs)
Initiatives
Associate Director, Career-Technical Transfer Initiatives
Technical Support and Passwords
Ohio Articulation and Transfer Network
(614)
(614)
Jamilah Tucker (CT)2
Nikki Lewis (Expected Compliance)
Director, Career-Technical Transfer Initiatives
Associate Director, Secondary Career-Technical Alignment Initiative (SCTAI)
(614)
(614)

73. Helpful Resource Websites
SCTAI Submission Model CEMS Support CTAG Information Verification Form Certificate of Affirmation Reporting Submission Deadlines and Review Cycle Calendar Video Modules

74. THANK YOU

75. Current (CT)2 Statewide CTAGs
Ohio Technical Centers
(Formerly AWE)
For Both OTC’s & Secondary (High School)
Administrative and Professional Support
Agribusiness and Production Systems
Air Transportation
Automotive
Clinical/Medical Lab Technology
Construction Tech.
Criminal Justice
Culinary
Education
Electrical Engineering Tech. (EET)
Emergency Medical Services
Entrepreneurship
Exercise Science
Mechanical Engineering Tech. (MET)
Fire Fighter Technology
Information Technology
Interactive Media
Health Information Management
Media Arts
Medical Management Support
Medical Terminology
Nursing - LPN to ADN
OSHA 10 Hour Safety
Performing Arts
Pharmacy Technician
Programming
Supply Chain Management Tech.
Visual Design & Imaging
Phlebotomy
Renewable Energy
Welding
Basic Police Officer
Volunteer Fire Fighter Fire Safety Inspector
Fire Service Instructor
HVAC
Medical Assisting
Paramedic