1. Richard W. Clement Dean of Libraries
Leveraging Institutional Repositories to Support Your Institution's Strategic Mission
Richard W. Clement
Dean of Libraries

2. Utah State University
Utah’s land-grant university, founded in ,000 students; 850 faculty; four campuses 200 undergraduate, 90 masters, and 35 doctoral programs

3. Merrill-Cazier Library
New facility completed in 2005, 305,000 ft2, nearly 2 million volumes, nearly 200 databases
Automated storage and retrieval system with the capacity for over 1.5 million new volumes
Information Commons with 150 workstations and 35 group study rooms

4. An IR for USU 2002, Library made first presentation to Deans’ Council
2004, new head of digital library initiatives hired; concentration on developing digital collections using CONTENTdm
, acquired Dspace, developed collaborative proposal with IT for an IR

5. An IR for USU: A Traditional Approach
Required hiring new staff
Required new equipment
Required extensive in-house development
Required significant funding: $170,000 onetime; $127,000 annual
Result: Not Funded

6. An IR for USU: A New Approach
2008, new Dean of Libraries
Looked at outsourcing solutions: bepress
Evaluated other DigitalCommons sites
Developed a solution that required no outside funding
Reallocated one position and identified $23,000 in annual funding

7. Ensuring Our Success
As a late adopter, we could see what has worked (or not) for others
Our approach would be Top-Down, starting with the Provost
Our approach would be institutional and inclusive
Our approach would align the IR with the University’s mission

8. Planning Our Success Top-Down
First Step: get the support of the Provost
Second Step: get the support of the Deans
Third Step: get the support of the Department Heads
Keep up the pressure; maintain the momentum

9. Planning Our Success Position the IR as Institutional
Emphasize the multiple uses of an IR; deemphasize the IR as a “Library Initiative”
Yes, emphasize scholarship first, but also note all the other institutional resources that can be made available
Start with theses and dissertations
Honors Program senior theses
Research institutes’ reports and publications
University publications and magazines

10. Planning Our Success Align the IR with the University’s Mission
We foster the principle that academics come first; we cultivate diversity of thought and culture; we serve the public through learning, discovery, and engagement.
Demonstrate how the IR supports the University’s mission of Teaching, Research, and Service. A good case can be made that the IR serves well these traditional elements of the mission, but the real strength of the IR is in its ability to collect, preserve, and project the scholarly output of the University and make it available to the people of the state and beyond.

11. Executing the Plan
Completed internal Library plan for allocation of resources and selection of bepress
Gained the Provost’s support
Brought in a David Shulenburger from NASULGC to convince the Deans that an IR was necessary to the University’s success
Convinced the Deans to promote the IR to Department Heads and to all faculty members

12. [the following 11 slides were produced by David E
[the following 11 slides were produced by David E. Shulenburger, Vice President for Academic Affairs, NASULGC, for his visit to Utah State University in November, 2008]

13. What would be gained if we could distribute research to all who wanted access to it without damaging scholarly journals or presses?

14. Imagine that each of these were on-line and freely accessible:
All Utah State faculty referred publications
All Utah State grant final reports
All Utah State federally funded data sets
All Utah State dissertations
All Utah State masters theses and senior honors papers
All Utah State Centers and Institutes related publications
All Utah State Extension publications

15. Imagine further
That all this was available through a web portal and readily identifiable with Utah State

16. What Would be Different?
For individual authors?
For scholarship?
For Utah State & its departments, centers and institutes?

17. Different For Authors? More Visibility for Your Work
More Citations of Your Work
Therefore, more fame and fortune for you.

18. Different for Scholarship?
Easier, More Complete Literature Review
Reduced Probability of Reinventing the Wheel—Less Wasted Time
University Resources less Severely Restrict Scholarship US
Developing nations
More Rapid Development of Knowledge

19. Different for Utah State and its Departments, Centers and Institutes?
Visibility Increases
Recognition of Value Increases
Perhaps—Some of the Increased Value Becomes Tangible—More Funding
Internal-A Little Less Paperwork & A Lot More Accuracy
Impact on Proposal Success?

20. So, What is Your Role? Place Your Stuff on the Utah State Web
Develop Systems at Departmental, College, Center & Institute to ensure that the depositing routinely happens
Recreate the Historical File as possible/desirable

21. Live by the Golden Rule Role - Continued Modify Copyright Requests
Publish in Open Access Journals
Make Sure Your Scholarly Society
Values Supporting Scholarship and uses journal revenues only to support its journal(s)
Support Your Library’s Hard Decisions

22. Insist that “Public Goods” Remain Public
Role Continued
Insist that “Public Goods” Remain Public
Support requirements that Scholarship produced with Public Funds remain available to the Public
Especially support the spread of the NIH deposit requirement to other agencies

23. Utah State could be the real leader of the academy if it affirmatively accepted a research distribution obligation and developed a complete digital collection of its assets.

24. An IR for USU: An Exceptional Result
launched in November 2008

25. How has it gone? 392 items in first four months; 2,433 downloads:
Electronic Theses/Dissertations
Print journal (Marginalia)
New USU online journal using Edikit
OpenCourseWare
Faculty publications from ITLS Dept.
Grant project (ADVANCE) Library
Government documents

26. Where are we going? Short-term
Coming online in the next 4 months: Undergraduate Honors Theses, Intermountain West Religious Studies Journal, Utah Science Journal, OpenCourseWare full download of courses, Government Documents, Electronic Resource Licenses, ADVANCE Library Articles/Pubs: Library, Instructional Technology & Learning Sciences, Psychology, Animal, Dairy, Vet Science

27. NASULGC
A Public University Association
On February 6, 2009, the Executive Committee of the NASULGC Council on Academic Affairs unanimously endorsed the following resolution: Campuses should initiate discussions involving administration and faculty about their current practices and/or intellectual property policies in order to promote and assure broad access to and dissemination of research and scholarly work produced by faculty.

28. Where are we going? Medium-term
In response to the NASULGC statement, Deans’ Council on March 23 will be devoted to a discussion of scholarly communication issues and in particular, We have applied to bring the ACRL Scholarly Communications 101 Roadshow to USU We will host a daylong symposium on September 30 Institutional Repositories: Disseminating, Promoting, and Preserving Scholarship

29. Where are we going? Long-term
Keep the momentum going
Make the IR indispensible
Establish a Center for Digital Publishing: The public face of the IR