1. Local Screening Requirements
60 Day Screening

2. Areas of Screening
Each LEA must have procedures, including timelines, to document the screening of students enrolled in the division, including transfers from out of state in the following areas:
Hearing and vision
Scoliosis
Speech, voice, language, and fine and gross motor functions

4. Process for hearing screening
Idea of trying to use a shared sign-up calendar or Google document
Plan would be a shared calendar that everyone would have access to
You would sign up in advance to use it
Equipment would still be stored at SPED office with Patty
Other ideas?

5. New information for this year:
The General Assembly made changes this year to the screening process. Now school districts are allowed to do vision screenings in either 2nd or 3rd grade.
However, GCPS will continue to screen in 3rd grade so NO changes this year.

6. More new information:
The General Assembly also voted to allow more flexibility in the timeline for vision screening.
Now, vision screening must be scheduled within 60 administrative days, as compared to completed within 60 days.

7. Last set of changes this year:
House Bill 1437 amends the code (§ ) as follows:
The principal of each school shall cause the sight and hearing of the relevant students in the school to be tested, unless
Any such student has an IEP or a Section 504 Plan that documents a defect of vision or hearing or a disease of the eyes or ears and the principal determines that such a test would not identify any previously unknown defect of vision or hearing or a disease of the eyes or ears.

8. Students who fail any of the screenings may be rescreened if the original results are not considered valid.

9. The LEA may recognize screenings reported as part of the required child’s preschool physical examination.

10. Students should be referred to the administrator responsible for special education/designee if the screening results indicate a suspected disabling condition.
The referral should include the screening results.

11. Procedural Safeguards
Written notice to the parents of the scheduled screening and, if child fails the screening, the results of the screening.
Confidentiality
Maintenance of the student’s scholastic record

12. Screening for instructional purposes is not an evaluation.
(34 CRF )
This type of screening cannot be considered to be an evaluation for eligibility for special education and related services.

13. Preschool physical examinations
Code of Virginia §

14. Students entering public school for the first time must provide:
Report from qualified physician, or a licensed nurse practitioner, or licensed physician assistant acting under the supervision of a licensed physician, of a comprehensive physical examination of a scope prescribed by the state Health commissioner performed within the 12 months prior to the date such pupil first enters Or
Records establishing that the student furnished such report upon prior admission to another school or school division and those records provide the information contained in the report

15. Physician’s report Must summarize any abnormal physical findings
Must specifically state any conditions found that would identify the student as a student with a disability

16. Where to keep report
Physical Examination reports should be placed in the student’s health records at the school
Must be made available for review by any employee or official of the State department of Health or local health department at their request

17. Indigent - Medically or otherwise
The county Health Department must conduct physical examinations for medically indigent students without charge upon request
May provide physical examinations to others on a uniform basis using guidelines the departments establish

18. Religious exemption
We cannot require a student whose parent objects to a physical examination on the basis of religious beliefs (who shows no visual signs of sickness)
Parent must state in writing that, to the best of his/her knowledge, the student is in good health and free from any communicable or contagious disease

19. Homeless Students (as defined by §22.1-3)
Person enrolling student must provide an affidavit stating that the student meets the definition of homeless AND, to the best of his/her knowledge, the student is in good health and free from any communicable or contagious disease
The LEA should immediately refer the student to the local liaison (defined under the McKinney-Vento Homeless Education Assistance Improvements Act of 2001), who will assist in obtaining the necessary physical examination by the county or health department or other appropriate office.
The student should be admitted to school immediately.

20. Health Information Form
Distributed by LEA
Must be returned within 15 days of receipt unless reasonable extensions have been granted by the superintendent or his designee
The student can be excluded from school (unless they are homeless) for failure to return the completed form

21. Summary of requirements

22. Information and Forms SE-36 Location of Cumulative mass Screening
SE-37 Screening Notification
SE-39 Cumulative Mass Screening
SE-42 Screening Results
SE-43 K-3 Fine Motor Screening 1
SE-50 Speech Language And Voice Screenings
Se-51 Speech Screening
Se-54 Hearing Screening
Annual Notification to Parents: Scoliosis
These are all listed in the SPED handbook; the scoliosis notification is in student handbook, p ; also eating disorder info to parents is on p. 31

23. Resource Document and contacts
Resource Document for Local Screening Requirements in Virginia’s Public Schools
VDOE Contact:
Tracy White, School Health Nurse Specialist,
The information in this resource document is still valid, except for the contact people – Tracy White is new contact person

24. Jennifer Tingley, Ed.S.