1. April 21, 2017

2. Audio Setup

3. Q&A Feature

4. Chat Messages

5. Participant Interaction

6. Closed Captioning *
Once Closed Caption is available, a notification will appear on the Zoom meeting screen. A "Closed Caption" button will also appear in the upper left hand corner of the screen.

7. Webinar archive *
An archive of the webinar will be sent out to all participants, including a full recording of the webinar presentation, the webinar chat, and Closed Captions.

8. Meeting AGENDA, April 21, 2017
AGENDA: 12:00 – 12:02 – Housekeeping slides 12:02 – 12:15 – Announcements and update – Lisa Beach, DECO President 12:15 _ 12:35 – Update from the CCC Chancellor’s Office –Erin Larson standing in for LeBaron Woodyard, Dean, CCCCO 12:35 – 12:55 – Perspective from the CCC Chancellor’s Office on FERPA regulations pertaining to third-party vendors – Erin Larson taking questions for future presentation from CCCCO Legal team 12:55 – 1:00 – Final questions and announcement of next meeting date, May 19, 2017

9. DECO news & Announcements
Lisa Beach, President
DE Coordinators Org.
Executive Board:
Jodie Steeley, Susan Roig,
Joanna Miller, Sarah Phinney
Contact
Website:

10. CCC DECO Updates and Resources
Special Bonus – This Year Only! Everyone who registers for and attends the Annual DEC Retreat on June 19 will receive a free 1-year individual membership in CCC DECO. Only those who register in advance can attend. Check out the agenda for the day. Register now: Join the CCC DECO Executive Committee Now taking nominations for Secretary and Treasurer. Find the nomination form on the cccdeco.org website.

11. CCC DECO Updates and Resources
New DE resource: cccdeco.org now has a link to a spreadsheet that lists all 113 CCCs along with links to their website, DE site, DE policy, and strategic plan. It’s a first draft, and is offered courtesy of the CCC DECO organization. Please send any corrections or updates to
Looking for Canvas answers/ideas? Remember to check the CCC Canvas Community:
Want to join DEC101?:
Find links to the results of the Faculty Compensation and Faculty Training surveys in the Discussion area!
Are you a non-pilot college with questions about the Course Exchange?: ge

12. Chancellor’s Office Update
Erin Larson, Academic Affairs,
for
LeBaron Woodyard, Ph.D.,
Dean, Educational Programs and Professional Development
Academic Affairs Division

13. Chancellor’s Office Update
Distance Education Coordinators Monthly Meeting
April 21, 2017
Chancellor’s Office Update
LeBaron Woodyard, Ph.D.
Dean, Academic Affairs
Erin Larson,
Specialist, Academic Affairs

14. DEETAC Update
Next meeting May 10 Identifying distance education policy and regulatory issues to update Goal for implementation of new regulations is late Summer 2018

15. Tentative Timeline for Approval of New Regulations in 2018
SCENARIO 1
SCENARIO 2
HURDLES
June 16
August 17
Secretary of State Approves = Earliest that the Regulations Could Take Effect
May
July 16
BOG Second Read (Approval)
May 4
July 6
10-Day Notice of BOG
April 20
June 22
BOG Items Due to BOG Liaison
April 18-19
June 20-21
End of 15-Day Comment Period on Re-Notice of Changes
(If necessary)
April 3-4
June 5-6
Begin 15-Day Comment Period on Re-Notice of Changes
March 30
June 1
End 45-Day Comment Period to Notice of Regulatory Action
March 20
May 14-15
BOG First Read
March 9
10-Day Day Notice of BOG
February 23
February 14
April 17
Begin 45-Day Comment Period to Notice of Regulatory Action
January 19
March 15
Final Text to Consultation Council
January 15
March 6
Final Text to Legal

16. Institutional Distance Education Surveys
Some Colleges have not completed their surveys
Non-compliance notifications went out to colleges
Delays in analyzing the data for the system

17. Sample Analysis from DE Institutional Survey:
What percentage of faculty developed courses integrate publisher content?
NOTE:
No one said “> 75%”

18. Identify the applications or publisher:
Sample Analysis from DE Institutional Survey:
Identify the applications or publisher:

19. Student DE Satisfaction Survey
45 colleges provided student samples 65,967 surveys sent to students 2,050 Completed, 1,806 Partial Most students have until May 1 to respond Late data samples have until May 31 to respond

20. Name of the Course Completed
Sample Analysis from DE Student Satisfaction Survey:
Name of the Course Completed

21. Sample Analysis from DE Student Satisfaction Survey:
TOP Five Reasons Why They Enrolled in the DE Course (Rated as “Very Important”)
The course was convenient with my work schedule. The course met requirements for the associate degree. The course met the requirements for transfer to a 4-year college or university. The course would improve my job/expand my job opportunities. I had success with a previous distance education course.

22. Faculty Satisfaction Survey
28 colleges committed to participate Still receiving faculty sample files Delayed – Will send out next week Reminder: Not an evaluation of faculty

23. FERPA & 3rd Party Vendors
Caveat: What and how specific data is used varies case-by-case
FERPA references in letters, s and on websites, and some contractual agreements may lack the specificity needed to ensure compliance
Consider when entering into agreements:
What and how the data will be used
Identify protections for the student
What are the protocols if there is a data breach

24. FERPA & 3rd Party Vendors Continued
THE KEY:
What would your local legal counsel say?

25. FERPA References
CCCCO Legal Opinion 11-05: Release of Personally Identifiable Information from Education Records to Foundations ( 05.pdf) US Department of Education, Privacy Technical Assistance Center ( – Responsibilities of Third-Party Service Providers Under FERPA ( service-providers-under-ferpa)

26. Questions? Thank you!
Send general inquiries to

27. FINAL QUESTIONS OR COMMENTS?
CONCLUSION NEXT MEETING: May 19, 2017

28. Evaluation Survey
Help us improve the monthly DE coordinators meeting. Take this anonymous online feedback survey: /California-Community- Colleges-Chancellor-s-Office-DE- Coordinators-Monthly-Meeting- Feedback-Survey