1. How to run reports for special operations funds & restricted funds
And Here We Go!

2. See the next 2 pages for Report examples.
If you have Restricted or Special Operations Funds, you may need to run a Fund Summary Report. This would be for any Fund THAT IS NOT
To the left is an example of what you would need to enter for a Restricted Gift Fund. Generally, a gift fund will start with a 3.
The Department ID is
The Program Code is RG100.
The Operating Unit is OTH.
ALWAYS.*
To the right is an example of what you would need to enter for a Special Operations Fund, which will ALWAYS start with a 1.
The Department ID is
The Program Code is SP100.
The Operating Unit is OTH.
ALWAYS.*
*You can put a % sign in everything but the Fund
so you don’t have to remember .
See the next 2 pages for Report examples.

3. This is an example of a Temporary Restricted Gift Fund Report
This is an example of a Temporary Restricted Gift Fund Report. It doesn’t show a beginning Fund balance, (because it was a new fund this year),
plus any Revenues,
less Expenses.
A negative number (brackets around it) means you have spent too much money. That’s a Bad thing!
Oh No!!
Yay!

4. This is an example of a Special Operations Fund Report
This is an example of a Special Operations Fund Report. It shows the beginning Fund balance,
plus any Revenues,
less Expenses. A positive number (no brackets around it) means you still have money to spend. That’s a good thing!

5. How do you find out what makes up the amount in the Travel account on the Report from the previous page?
Run a Transaction Detail Report.
Choose report: GL Detail – All Other Funds.

6. Enter a Run Control ID
Enter your parameters and click Run.

7. Click OK to choose the process listed, e. g
Click OK to choose the process listed, e.g., I am choosing a PDF that I will open in a new browser tab.
Click Report Manager.

8. Click on the Administration tab.
Click on the Report Description.

9. that this was made up of three Transactions.
You now have details of
Account You can see
that this was made up of three
Transactions.
If you find something posted to your account in error, send a copy of this form along with an Error Correction Form to Finance.

10. If you need to run these reports for years prior to FY15, please look at the PowerPoint presentation called: Running GL History Reports.

11. If you have any questions or comments, please let me know. Thank you
If you have any questions or comments, please let me know. Thank you! Melodee Powers