1. Patrick McDonnell, Acting Secretary
DEP Environmental Education Grants Program Grantee Orientation Webinar Dial-in number for audio: Access code:  WebEx Technical Support:
May 18, 2017
Tom Wolf, Governor
Patrick McDonnell, Acting Secretary

2. Congratulations!
Received 204 applications - $2.9 million Funded 79 projects nearly $1.2 million 26 general grants 53 mini grants 31 environmental justice projects

3. Timeline May 26, 2017 July 1, 2017 December 15, 2017 June 30, 2018
Submit scope of work and budget
July 1, 2017
Grant start date
December 15, 2017
General grant progress report
June 30, 2018
Mini-grants complete. No time extensions
July 15, 2018
Mini-grant final report
December 15, 2018
June 30, 2019
General grants complete. No time
extensions
July 15, 2019
General grant final report

4. Overview General Grants Up to $50,000 for two-year project
July 1, 2017 – June 30, 2019
Large scale regional or statewide initiatives
20% match requirement
Reimbursement program only
Funds must be spent in budgeted fiscal year; cannot “roll over” funds
Progress reports required every six months
Final report due July 15, 2019

5. Overview Mini Grants Up to $3,000 for a one-year project
July 1, 2017 – June 30, 2018
Any size project eligible—i.e. school field trip
Match not required
Eligible for advanced payment
request letter
Final report only – July 15, 2018

6. Next Steps Email Grants Center proper contact for grant agreement
Use “Legal Signatures” file for help
Name, title and address
Resolution/by-laws
Scope of Work/Benchmarks and Detailed Budget Sheet

7. Flow Chart

8. Grant Agreement
The authorized signatories will receive an e- mail notifying them that the Grant Agreement is available for review/signature.

9. Grant Agreement
To log on to the system to review and sign the Grant Agreement, you will need a valid account.

10. Grant Agreement
2 .
1 .
The grant agreement documents and any additional information for your review will be attached.
After review, you (or your designee) may electronically sign the grant agreement.
There is a Legal Disclaimer regarding electronic signature that you must check.
Once signed, the agreement will move on to the next signatory.
3 .

11. Need assistance? (800) 379-7448 ra-dcedcs@state.pa.us Customer service
Grant Agreement
Need assistance? (800) Customer service

12. Scope of Work Benchmarks
Benchmark Deliverables
General Grants
Mini-Grants
Samples

13. Scope of Work Benchmarks—Mini Grants
Each benchmark must contain:
Project Activity - from grant’s timeline. Be specific!
Supporting Materials- materials that document each activity. Will be submitted with final report.

14. Scope of Work Benchmarks—General Grants
Project Activity
Supporting Materials- materials that document each activity. Will be submitted with progress and/or final report.
Project Activity
Supporting Materials

15. Subcontractors

16. Detailed Budget Sheet Key Points Include ID number
Grants Center
Single Application ID# 
Check ineligible expenses
35 percent “cap”
Salaries and benefits
Contractual salaries and benefits
Grants Manual, page 20
Teacher stipends/substitutes ($100 per day)
Promotional items
Cameras, lodging, food, etc.
Whole Numbers
Activity Letters
Unit costs, quantities

17. Unit costs and quantities
Detailed Budget Sheet
Match
Meets 35% cap
Activity letters
Unit costs and quantities

18. Reports What to submit? Where to submit? When? Reimbursement request
Report form
Benchmark deliverables from scope of work
Where to submit?
DEP Environmental Education and Information Center only
When?

19. Reports General Grants Mini Grants Progress Reports December 15, 2017
June 30, 2018
December 15, 2018
No Progress Reports Required
Final Report
July 15, 2019
July 15, 2018

20. Changes Changes Budget Changes Staff changes Reminders
Major and minor
Staff changes
Reminders
General grantees – funds must be expended in budgeted year; no roll overs
No time extensions given
Returning funds to the EE Fund

21. Questions?

22. Ann Devine adevine@pa.gov
“If a child is to keep alive his inborn sense of wonder, he needs at least one adult who can share it, rediscovering with him the joy, excitement and mystery of the world we live in” -- Rachel Carson
Ann Devine