1. Formatting a Spreadsheet
Getting Cells Ready for Data

2. The unformatted data

3. Formatting Cells Click on “Sheet1” Select cells C1-E5
On the Home tab, locate the Font group
Click the arrow to open the Formatting menu

4. Formatting Cell Font Style
Click on Font tab.
Change Font, Font Style, & Size to Arial 12 Bold.
Use this feature to set the font for an entire worksheet, or a few cells

5. Formatting Cell Numeric Functions
Click on the Number tab
Choose Number
Check the option separator and assign no decimal places

6. Formatting Cell Text Click the Alignment tab.
Click the check box Wrap text to engage text wrapping and allow multiple lines of text to stay within a cell
Click on the Horizontal or Vertical drop down arrows to center and align text within cells

7. Formatting Borders
Note the pale gray cell borders . These are called grid lines. They are not visible when printed unless they are outlined with a border
Click the Border tab
Choose Outline border style

8. Formatting Cell Shading
Worksheets have a white background. In order to create a colored background, click on the Patterns tab
Choose a color to use for a cell shading. Pastel colors work best
Click OK

9. Formatting Rows & Columns
Rows and columns have a standard height and width. In order to change the width and height for larger text, or multiple character cell text, rows and columns must be formatted.

10. Format Rows and Columns
Locate Format on the Home tab
Click Row Height, change the height to a convenient value, and click OK
As with rows, choose Format Column Width to adjust column width

11. AutoFit
AutoFit will make columns wide and tall enough for text to fit, no matter how much text is in the cell.
Move the mouse to the line in between two columns (A and B)
When the mouse becomes this symbol, ( ), double- click

12. Merge and Center
Merge and Center allows for several rows or columns of cells to be combined to create a single cell.
This function is useful for creating a worksheet heading.
This option will not effect the size of other cells in a worksheet.

13. Merge and Center Click on A1 and insert 3 rows
Select cells A1 through G3
Locate and click the Merge and Center Icon on the Home tab

14. Merge and Center Type your name and your address
Hold down the ALT + Enter keys at the same time, this will create a line break for multiple lines of text

15. Getting rid of ####
Sometimes, after formatting a worksheet numeric data will appear as ####
Place the cursor between the cells
When the cursor changes to a double- arrow line, ( ) click

16. Complete the worksheet as necessary to obtain the result shown in the picture below