1. Overview of the Disclosure part of the Appointments Process
Update for Leaders, Managers, Secretaries and Administrators in England and Wales
A quick overview on how to complete the Disclosure part of the Appointments Process

2. So you have a new adult who wants to join Scouting!

3. Great!! So what do you do next to get them through the appointments process?

4. New adult fills in form
First your new adult will need to fill in the Adult Information Form, you can download the forms from scouts.org.uk/appointmentforms OR you can order them for free from Scout Shops.
You will need to keep hold of the form locally within your Group (in accordance with the Data Protection Act of course) so you can update Compass with the additional information when it is back online.

5. Adult Information Form
This is what the Adult Information Form looks like.

6. Add their details using the Add Adult Form online
New adult fills in form
Add their details using the Add Adult Form online
Once the new adult has completed and returned the form to you, you can log into the Add New Adult area in members.scouts.org.uk and fill out the new adults details here. This will need to be completed ideally by the persons line manager or Section Leader so if you are adding a new Assistant Section Leader their GSL or Section Leader should look to complete this part.

7. To download this video please go to scouts.org.uk/video
You may wish to show the short video showing how to add a new adult at this point
To download this video please go to scouts.org.uk/video
To watch this video on YouTube click on this link
Please remove this slide before presenting

8. Add their details using the Add Adult Form online
New adult fills in form
Add their details using the Add Adult Form online
HQ upload their details to Compass and pass on information to Atlantic Data
UKHQ will then check if the new adult is not already on Compass, if they are not UKHQ will add them to Compass and they will send their details through to Atlantic Data.

9. Add their details using the Add Adult Form online
New adult fills in form
Add their details using the Add Adult Form online
HQ upload their details to Compass and pass on information to Atlantic Data
Applicant and ID Checker complete the Disclosure application using Atlantic Data
After around 7 working days you will be able to log into Atlantic Data and submit the Disclosure check

10. To download this video please go to scouts.org.uk/video
You may wish to show the short video showing how to complete a disclosure application on Atlantic Data at this point
To download this video please go to scouts.org.uk/video
To watch this video on YouTube click on this link
Please remove this slide before presenting

11. Add their details using the Add Adult Form online
New adult fills in form
Add their details using the Add Adult Form online
HQ upload their details to Compass and pass on information to Atlantic Data
Applicant and ID Checker complete the Disclosure application using Atlantic Data
Wait for confirmation from your Appointment Secretary that the adult has cleared the National Vetting Process
Your Appointment Secretary will then receive confirmation letting them know the adult has cleared the national vetting process

12. Add their details using the Add Adult Form online
New adult fills in form
Add their details using the Add Adult Form online
HQ upload their details to Compass and pass on information to Atlantic Data
Applicant and ID Checker complete the Disclosure application using Atlantic Data
Wait for confirmation from your Appointment Secretary that the adult has cleared the National Vetting Process
You will be able to continue with the rest of the Appointments Process locally and update Compass when it is back online.
Record outcome of other parts of the Appointments Process locally

13. What about members who are on Compass but their Disclosure has expired?
For adults that are already on Compass but their Disclosure has expired, HQ send the members details through to Atlantic Data. District Commissioners and Appointments Secretaries will then receive an excel sheet with the details of who needs a re-check. The applicant and ID checker can then complete the disclosure application on Atlantic Data.