1. Integrated Leave Management
A New Leave Service from DLS
University Human Resources

2. Integrated Leave Management Overview
Provides managers and employees with full support and guidance by working directly with a designated Leave Specialist in Disability & Leave Services (DLS) in University HR.
Designed to reduce the complexities, delays, and frustrations that can occur during a disability or family leave.
This service will leverage the expertise of the University HR Disability & Leave Services organization, which has extensive experience in disability and leave management.
Does not replace the role of Human Resources for any issues not directly related to the disability or family leave of absence.

3. How Disability or Family Leaves Work
Manager
Human Resources
Employee

4. Manager Role in Disability/Leave Process
Refer employee to HR department to begin the process
Keep DLS informed of any changes to the employee’s leave, such as return to work earlier or later than anticipated
Prepare for the employee’s transition back to work
Confirm employee’s return to work if requested by HR or DLS
Check in with the employee during the first week back to work
Promptly advise HR or DLS if the employee needs assistance transitioning back to work

5. HR Role in Disability/Leave Process
HR Department
Obtain basic information about the leave request and DLS with LOA information
Refer employee to DLS
Provide Employee Information Card to employee
Assist in confirming employee’s return to work if requested
Keep DLS informed of any changes to the employee’s leave
Early return to work or extension of leave
Return to work with restrictions
Employee difficulty with transition back to work

6. Employee Role in Disability/Leave Process
Advise manager of need for disability or family leave of absence
Discuss leave with HR
Sign Request for LOA form and return to HR or DLS
Contact DLS Specialist to begin leave process
Call or go online to file claim/leave with Liberty Mutual
Promptly provide all requested information to Liberty Mutual or DLS
Keep DLS informed of any changes to work status or if leave is extended
Provide written doctor’s release prior to return to work
Advise manager if assistance is needed during transition back to work

7. Managing Disability and Family Leaves
Disability and Leave Services

8. DLS Role in Disability/Leave Process
University HR – Disability and Leave Services
Send introductory to employee confirming all leave details and provide leave resources documents
Assist employee with filing claim/leave with Liberty Mutual
Answer leave-related questions
Manage pay and timecard
Coordinate leave & provide information to Liberty Mutual and Zurich (for Workers’ Compensation)
Assist with transition from Short-Term Disability to Long-Term Disability at ~ 70 days
Keep HR advised with monthly reports

9. Important Exceptions
The Workers’ Compensation process is slightly different and requires additional steps for the manager and the employee. Please talk with Human Resources and your DLS Specialist for details.
Integrated Leave Management services are available for regular, benefits-eligible faculty, staff, temporary, casual and contingent employees. DLS does not administer leaves for postdoctoral fellows.

10. Questions
Contact your DLS Specialist or the DLS Supervisor if you have any questions.
FAQs are also available for employees and managers on the Cardinal at Work website:
DLS Specialist
Jen Amos
(650)
DLS Supervisor
Wendy Freeman
(650)