1. Before beginning, make sure your internet connection method is configured correctly. Go to Tournament – Preferences – Configure Internet Connection Method. In the next screen, choose the option “Existing LAN Connection”.

2. Next, you will set up the Association and Club Number
Next, you will set up the Association and Club Number. Go to Tournament – Preferences - Setup Association/Club Number.

3. The Association number is 31, Club number 995.
The password is 1907.

4. Always update TPP software before setting up an Open Day
Always update TPP software before setting up an Open Day. Go to Help/Check for Software Updates.

5. To create a new Open Day, click on “Create”

6. Set Round Type as Points and Round Detail as Stableford
Always use calendar to set date. Click on dropdown arrow to have calendar appear.
TPP Tip: If dropdown arrow isn’t visible, click on the right edge of the field and it will appear.
SETUP SCREEN
Complete name, gender and scoring type. Then set date, round type, round detail and course. Click on dropdown arrow to choose course.

7. Choose the course from the list
Choose the course from the list. If the course you want isn’t on the list, click “Add”.

8. Click “Add a new Golf Club” and enter information, then click “Next”
Step 2:
Click “Add a new Golf Club” and enter information, then click “Next”
Step 1:
To add a new course, click “Add”

9. Enter tee name, gender and 18-hole slope and rating. Click “Finish”.

10. Leave Section 3-5 setting as is.
Make sure High Handicap Limit is set to Always keep Low Handicap Limit at +9.9.
Leave Section 3-5 setting as is.

11. Double-check that values are correct. Click “OK” or “Finish”.
Verify the value for Stableford Points is correct. Go to Tournament/Edit Tournament/Points which will take you to this screen.
Double-check that values are correct. Click “OK” or “Finish”.

12. You can set Shotgun start to be the default in TPP.
Go to Tournament/Preferences/Pairing Starting Times

13. You can also set the default starting time in this screen.
Set the options to the correct starting time and “Shotgun” as the Starting Tee. Click “Save”, then “Close”.
You can also set the default starting time in this screen.
This will save you time later on in Pairings.

14. Now you will start to enter the Course information.
Go to Course/Management to enter course information.

15. You can correct the club name here if it was not originally entered correctly.
Enter course information. Verify that slope and rating are correct. Enter yardage, par, handicap allocation and pace of play. Click “Apply” to save, “OK” to close.
If you need to double-up on some holes, see next page for Shotgun Priority instructions.

16. (It is best to enter for all 18 holes.)
Note:
You only need to do this step if you will need to have two groups on any holes – either because you have more than 72 players or at the request of the Pro.
Shotgun Priority
In this screen you will prioritize holes to double-up on. The hole assigned the first priority (1) will be the first hole to be doubled-up on, and so on. In this example, hole #2 would be the first hole used to double-up on and hole #1 would be the last hole used.
(It is best to enter for all 18 holes.)

17. To enter players manually without internet, choose
To enter players go to Players-Other Add/Remove Player Options-Insert Players via GHIN Number.
To enter players manually without internet, choose
“Manual (Guest) Entry”

18. In the Add Players from GHIN Enterprise Server screen, set options for Revision Date as “Use Current Revision” and Multi-Member H.I. Selection Method as “Select from List”. Enter the player’s GHIN number, click “Add”. If the player belongs to more than one association a list will appear. Click on the “31” club, then click “Accept”. Continue adding players until all have been entered, then click “OK”.

19. NOTE: Your computer’s internet security could be blocking communication with the GHIN server. You may have to turn your internet security off temporarily while you are entering players.
This is one error message can get if you enter an invalid GHIN number. You could also get another player’s information if the GHIN number you entered happens to be in use. Be sure to verify that you are getting the correct player.

20. You should shorten the club name so that it fits in the report fields later on. Delete “Country Club”, “LGC”, etc.
After all players are entered, go to Players/Tournament Player Management to view list of players and make any necessary changes. This is where you will enter Alpha Sort Sequence numbers that will be very helpful when you get to pairings.

21. In Alpha 1 Field assign Sort Sequence numbers
In Alpha 1 Field assign Sort Sequence numbers. In the case above A is the bracketing designation, 19 is the H.I. (rounded to whole number and 11 is the club number
See completed form 1027 on next page - Assign club number in upper right corner and assign alpha designation for bracketing players. Note: Past Presidents should be assigned to holes 1 and 10. The Alpha 1 Field should specify a Past President so the DIC can be assured they start on 1 or 10.

22. This page is a placeholder for a sample entry form to be part of the presentation.

23. You may need to update the indexes before your Open Day
You may need to update the indexes before your Open Day. Go to Players/Update Handicap Indexes/via Inquiry (All Golfers).

24. This is how the screen should look, click “OK”.
Important tip
Make sure this field says “Latest Revision” and not “Select from List”. If you leave it on “Select from List”, you will have to go through each golfer individually and there is no way to get out of the screen until you go through every golfer.
This is how the screen should look, click “OK”.

25. The Inquiry Confirmation screen will appear after update is complete
The Inquiry Confirmation screen will appear after update is complete. Print this confirmation. Check to make sure player information (name and club) is correct.

26. Create Flights

27. Before creating flights, print a player report with CH to help you determine number of flights.
Set options as above using dropdown arrow for “Creation of Flights” and “Creation Method”. After determining the number of flights you will need, type that number in “Number of Flights”. Click “Build”.

28. Go to Flight Management, look at flights with Course Handicaps showing
Go to Flight Management, look at flights with Course Handicaps showing. If the flights look okay, leave as is and go to page 31 for instructions on renaming flights. In this example Mary Thornhill should be in Flight 1. To move players to another flight, click on the name and drag it to “Insert Here” in the correct flight. There is another way of moving to another flight that will be shown on the next page.

29. Right-click on Mary’s name
Right-click on Mary’s name. Choose the option “Add Selected to Flight 1”.

30. Be sure ALL players are in flights
Be sure ALL players are in flights. There CANNOT be any names in the “Available” field. Either put the player in a flight, or in the case of a cancellation, delete the player from the Open Day.

31. Rename Flights
Add handicap range of each flight to Flight Name. Have “Course Handicap” selected in the “Show” field. Click on “Rename Flight” and add handicap range to name of flight. Click OK. This will be helpful when announcing winners.

32. Pairings will be next. Go to Pairings/Create Stroke Play Pairings.

33. Set Pairing Method and Sub Method as above
Set Pairing Method and Sub Method as above. Make sure starting time is correct. Click Build. (button hidden under Shotgun Group Assignment window). Make sure hole assignments are correct, then click OK.

34. Pairings Management

35. Have Alpha Sort Sequence 1 in the “Show” field
Have Alpha Sort Sequence 1 in the “Show” field. Make sure players with alpha sort sequence numbers are paired together. In this screen you can move players as needed. You are able to see bracketed players, handicaps and clubs all in this screen. To move players, click and drag them to the position you want them in.

36. You could also run a report that shows the pairings, club names, sort sequence numbers and course handicaps to use when moving the players for pairings. In this case you can see that Karen and Joyce are both from Spring Creek and need to be moved. You can also see the players that are bracketed.

37. Next, you will remove the “A” on tees that do not have a “B” group
Next, you will remove the “A” on tees that do not have a “B” group. You will also need to change the starting times if you have groups on “B” tees. Go to Pairings/Reassign Starting Times.

38. Change the start times for the “B” groups – add 10 minutes
Change the start times for the “B” groups – add 10 minutes. Also, if there is no “B” group on a hole, delete the “A”. In the above example, the “A” on holes 3 and 5 should be deleted.

39. Scorecards

40. Use Open Day 404 card. Set options as on this screen.
You might first want to print selected cards to make sure they print correctly on the pre-printed forms. Click on “Print All” to print all cards.

41. Here is an example of a scorecard
Here is an example of a scorecard. Things to check: CH on card, card dotted properly, time of finish, name, date and starting tee and time.

42. Next, you will print out cart signs and reports
Next, you will print out cart signs and reports. Go to Reports > Report Menu > Favorites. Open Day Reports are in a separate folder. Before the Open Day you will print all of the above reports except for the scoring report. Samples of the reports are included in this manual.

43. To print cart signs, click on Open Day Cart Sign report
To print cart signs, click on Open Day Cart Sign report. Set options as above. Click “OK” and the next screen will prompt you to print the cart signs.

44. Enter Scores

45. Alphabetical is only one of the options
Alphabetical is only one of the options. Some directors prefer to use “Starting Time” as the option. With that option you can enter scores for the entire foursome, which can be faster.
To enter scores, set options on this screen by using drop-down arrows. Make sure “Stableford” is selected as “Score Type”.

46. Make sure all players have an ESC score
Make sure all players have an ESC score. That will ensure you do not have more than 5 X’s.
Enter scores on this screen. It will show the gross and net Stableford points and ESC. You will be using reports that show this information.

47. If a player cancels, click on “Active” field
If a player cancels, click on “Active” field. There will be an option for withdrawal, “W/D”. Choose that option.

48. No ESC Score
At Open Days, players are instructed to “X out” if they are at net double bogey or higher. TPP will only accept 5 X’s. In this case, Vicki has 7 X’s. In scoring reports she will show up as “No Score”. You must remove the X’s from at least 2 of her scores. In this case you can remove the X from holes 1 and 10 and it will not affect her Stableford Points.

49. Now has ESC Score
Here is Vicki’s score with the X’s on holes 1 and 10 removed. Her Stableford Points remained the same, and she now has an ESC score.

50. After scoring is completed, print out scoring report, setting options as above - be sure to set Type of Score as Stableford. The report will show net Stableford points by flight. Use the scoring report to announce winners.

51. Most posting errors can be avoided by following the steps below:
POSTING SCORES
Most posting errors can be avoided by following the steps below:
Be sure to print out the Inquiry Confirmation Report after updating handicaps (see page 25 in this manual). Verify that all GHIN numbers are valid, and that names are spelled correctly and match the player list.
Entering players by GHIN number minimizes the chance of an error being made, because you see the player information at the time they are entered (see pages 17-19).

52. To post scores go to Scoring/Post Scores to GHIN Enterprise Server

53. Click “OK”. Scores will be posted.
IMPORTANT! The default for posting scores is “Post as Tournament”. Be sure to change this option to “Post as Non-Tournament”
Click “OK”. Scores will be posted.
If you accidentally post as T-score, call the office. We can fix it for you, but it can be a bit time-consuming

54. After scores are posted you will get this screen showing how many scores were posted successfully. Scores that were not posted will be listed in the error screen. If there are any errors, print out this screen to use to make corrections.

55. This is the screen that you will get showing any scores that were not posted. Print this report and use it to correct errors as necessary. Possible errors would be misspelled names or incorrect GHIN numbers.

56. This is the Score Posting Error Report
This is the Score Posting Error Report. It tells you which scores were rejected by GHIN, but it doesn’t really tell you why they were rejected. You may have to do a little detective work. If you can’t determine what the error is contact the office for help.

57. This is an example of a TPP error message that may appear
This is an example of a TPP error message that may appear. First try clicking on “Continue”. Most of the time this will override the error and take you back to the program. If you click “Quit” it will close TPP. If you can’t get past the error message, call the office for help.