1. Grant Writing 101 Richmond Public Schools November 3, 2015 Presenters:
Cheryl Bostick, RPS Grant Manager
Audrey Vosburg, RPS Grant Writer

2. OFFICE OF GRANTS MANAGEMENT
introductions
Ice Breaker

3. Richmond Public Schools Office of Grants Management
Cheryl P. Bostick, Grants Manager Karen Blake, Grants Technical Assistant Audrey Vosburg, Grant Writer

4. OFFICE OF GRANTS MANAGEMENT
Grant Writing 101:
The basic Pre-requisites for successful grant writing are: Grant Readiness and Project Development. These considerations, along with a Snapshot of a basic grant proposal template: Introduction, Need Statement, Project Design, Sustainability, Key Personnel, Collaborations and/or Partnerships, Evaluation, and Budget (Summary & Detailed) will be provided. Come join us to de-mystify grant writing and increase your chances of obtaining grant funding for your classroom and school.

5. OFFICE OF GRANTS MANAGEMENT
What is a grant?
A grant is a monetary award to eligible organizations for a variety of reasons. The purpose of a grant varies depending upon the grant maker’s priorities. Categories of funding include: Education, Arts & Culture, Social Services, Health, Housing, Community Development, Scholarships for tuition, Religion, Youth and many more. Most grants are made to fund a specific project and require some level of compliance and reporting. The grant writing process involves an applicant submitting a proposal to a potential funder, either on the applicant's own initiative or in response to a Request for Proposal (RFP) from the funder.

6. Grant-makers, Funders, Grantors, Donors $$$$
OFFICE OF GRANTS MANAGEMENT
Grant-makers, Funders, Grantors, Donors $$$$
Corporate/ Business
Private foundations
Public foundations
Federal Government
State Government
Local Government

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Why do they give?
Private foundations (Independent or Family; Company sponsored; corporate) further the causes established by family, trustee priorities
Public foundations (Community; Operating; other) address community or regional needs, specific populations, needs or issues
Federal Government makes awards based on congressional priorities and appropriations.
State Government makes awards based on the governor’s priorities and appropriations; federal allocations for pass through grant programs

8. OFFICE OF GRANTS MANAGEMENT
Types of Grants
Program grants
Start-up/Seed grants
Capital grants
Research grants
Scholarships & fellowships
Challenge or matching grants
Endowments

9. Pre-Requisite for Grant Writing
OFFICE OF GRANTS MANAGEMENT
Pre-Requisite for Grant Writing
Readiness
State of preparedness of persons, systems, or organizations to meet a situation and carry out a planned sequence of actions.
The state of being fully prepared
The capacity to receive
Being willingly disposed

10. OFFICE OF GRANTS MANAGEMENT
READINESS
Project vs. Proposal
Questions to Ask Yourself?
1. Why do we need a Grant? Why is this project important to our school?
2. How does this project fit with already existing projects & plans?
3. Is there adequate time to develop a project and grant proposal?
4. What is unique & innovative about the project?
5. What will change as a result of this project?
6. Is it possible to obtain the desired change without a grant?
7. What will happen to the project after the grant ends?
8. Do I have the necessary team collaborations and/or partnerships?
9. Do I have permissions?
Principal Approval
District Approval
In most cases, a “good idea” gets developed in a proposal according to the application requirements. Like a recipe. This approach has the potential to be problematic if it takes you off course and does not reflect your true purpose or need. A competitive proposal will describe a well-planned project in a compelling way that addresses both the applicant and the funder’s interest.

11. “Readiness” Group Break- Out
OFFICE OF GRANTS MANAGEMENT
“Readiness” Group Break- Out
Take 5 (mins). Choose a project from the list and discuss necessary steps that might be necessary prior to starting the actual project. If you can, try to come up with steps that aren’t commonly known.
Retirement
Marriage
Building a House
Looking for a new job
Planting a garden
Hiring a babysitter
Weight loss
Career change
Vacation
Relocation

12. OFFICE OF GRANTS MANAGEMENT
“All work is project work. And You are Your Projects” Tom Peters  best known as co-author of In Search of Excellence

13. OFFICE OF GRANTS MANAGEMENT
Project
1. a “planned undertaking” with a “specific plan or design” 2. “ a series of activities designed to achieve a specific outcome within a set budget and time frame” 3. an assignment of fixed duration with a scheduled beginning and ending point, designed to integrate various activities towards accomplishing a single, often narrowly focused objective”

14. OFFICE OF GRANTS MANAGEMENT
Project
4. A temporary endeavor undertaken to create a unique product or service
5. A work assignment that has specific outcomes, definite start and end dates, and established resource budgets
6. A sequence of tasks with a beginning and an end that uses time and resources to produce specific results. A project has a specific, desired outcome, a deadline or target date when the project must be done, and a budget that limits the amount of people, supplies, and money that can be used to complete the project.

15. Your Projects- Break out
OFFICE OF GRANTS MANAGEMENT
Your Projects- Break out
Please share with us: Three projects you have developed or you are developing -- (Small or Medium or Large) (RPS or Non- RPS)

16. A Funder’s Perspective
OFFICE OF GRANTS MANAGEMENT
A Funder’s Perspective
“It’s important to note that Virginia Health Care Foundation does not fund projects that are just good ideas, it funds projects that are Great ideas backed by well thought out plans of action. Applications are scrutinized thoroughly to ensure strong project leadership, a well-articulated vision, a solid operating plan, community support, and long term financial viability.”

17. OFFICE OF GRANTS MANAGEMENT.
What is a GREAT Idea?
Originality/ Creativity/ Innovative
Problem solving
Timeliness
Responds to a Compelling
need
Impact--Game Changer,
Transformative

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To the extent that your project focus and the focus of the grant program overlap…
Grant
Program
Focus
Your
Project
Focus

19. OFFICE OF GRANTS MANAGEMENT
… is a strong indicator of whether you are applying for the right grant (readiness, capacity, sustainability).

20. Demystify…. Grant Writing
OFFICE OF GRANTS MANAGEMENT
Demystify…. Grant Writing

21. OFFICE OF GRANTS MANAGEMENT
TIE Grant Criteria
All teachers in Richmond Public Schools are eligible, including former TIE Grant recipients
Requests are considered for one-time projects of up to $1000
Teachers should avoid asking for funds that could be obtained through other sources or that require a continuing commitment of funds beyond the original proposal
Grant funds must support classroom instructional or enrichment activities

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TIE Grant Application Requirements
Limit one application per teacher
Maximum grant request of $1000 per applicant
Applicants must:
Complete the TIE grant application and budget form
All budgeted items should be based on pricing from RPS approved vendors. Details on RPS purchasing guidelines can be found at:
Applications must be approved by school principal
Applicant teachers must provide their signature verifying the accuracy of information included in the application
Submit the TIE grant applications by no later than November 13, 2015

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TIE Grant Awards
The TIE Selection Committee will review applications during November/ December and grants will be awarded in January/ February.
Richmond Public Schools Education Foundation will highlight the work of grantees

24. OFFICE OF GRANTS MANAGEMENT TIE Selection Criteria
A committee will review applications and make selections.
Applications will be evaluated based on:
Quality of project
Educational benefits -- academics, enrichment, student engagement
Integration of proposed project with school curriculum
Number of students who will benefit

25. OFFICE OF GRANTS MANAGEMENT Submitting Your TIE Grant Application:
Applications are due November 13, 2015
There are 2 ways to submit your TIE Grant Application:
1. Electronically:
Complete the on-line form available at:
You are permitted to submit up to two additional documents with your application, not to exceed five pages in total. Materials may include items such as; photocopies of web pages, images of supplies listed, order forms, photographs, excel budget documentation. Applicants can send supplemental printed materials via US Postal Service Mail or attachments to:
SUBJECT: TIE GRANT MATERIALS_your name
2. U.S. Postal Service Mail or
Download the Word version of the grant application provided at:
Type your responses, and save the document as a PDF.
You are permitted to submit up to two additional documents with your application, not to exceed five pages in total. Materials may include items such as; photocopies of web pages, images of supplies listed, order forms, photographs, excel budget documentation.
Completed applications may be printed and mailed to the address listed below or ed as pdf attachments to

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TIE Grant Evaluation (Post Award)
Teachers receiving funds will submit a brief progress report and outcomes evaluation at the completion of their project
This year's grant recipients will also be required to provide RPS Education Foundation with a short video, poster, or PowerPoint presentation that demonstrates how the funds were used and results of their project. 
Evaluation of the TIE Grants Program may include random monitoring of funded grants, a midway update, and/or site visits
Expectations and deadlines for submission of these materials will be outlined in grant award letters.

27. OFFICE OF GRANTS MANAGEMENT Questions and Submissions
Adele Johnson
Richmond Public Schools Education Foundation
301 North 9th Street, 17th Floor
Richmond, VA 23219
Electronic Submissions:

28. Basic Grant Proposal Components
OFFICE OF GRANTS MANAGEMENT
Basic Grant Proposal Components
Introduction
Need Statement
Project Design
Management Plan
Evaluation Plan
Budget (Summary & Detailed)
Sustainability
Collaborations and/or Partnerships

29. OFFICE OF GRANTS MANAGEMENT
Keep in Mind! Grants are selected through the process of a Grant Competition. Always be mindful of the points linked to each proposal component (selection criteria). This will tell you where to put your very, best effort.

30. Introduction; Abstract; or Summary
OFFICE OF GRANTS MANAGEMENT
Introduction; Abstract; or Summary
Summary of the Proposal that clearly & concisely describes the proposal request.
Usually only one page or a specific word limit.
This is best written last, after the proposal is completed.
Include information and major points from other proposal components.
Stress the project outcomes.

31. Need (for Project) Statement
OFFICE OF GRANTS MANAGEMENT
Need (for Project) Statement
This may be the most important component since it represents the reason for the project
Documents the problem(s) to be solved by the proposed project
Should establish significance, relevance, and timeliness.
References made to relevant research.
Statistical data (school, local, regional, national); depending on requirements of the grant program

32. OFFICE OF GRANTS MANAGEMENT
Project Design
Includes project activities, measurable objectives, and a description of how these will address the needs of the target population.
Logic Models are often used to convey all of the required information in the allotted space
This section is not always called Project Design. Let’s see what you have.

33. OFFICE OF GRANTS MANAGEMENT
Management Plan
Sometimes called an Implementation Plan
Plan should include: how the objectives of the proposed project will be achieved on time and within budget, including clearly defined staff responsibilities, timelines, and milestones for accomplishing project tasks.
Key Project Staff (grant & non grant funded) should be described.

34. OFFICE OF GRANTS MANAGEMENT
Evaluation Plan
State the purpose of the evaluation, type of information to be collected, details on instruments, data collection, analysis; how results will be reported.
Evaluative criteria should be provided for each objective.

35. Budget and Budget Narrative
OFFICE OF GRANTS MANAGEMENT
Budget and Budget Narrative
Cost of the project (inkind and requested, divided into categories such as personnel, supplies and materials, travel etc..
Very important that the budget costs are linked to proposal activities
All costs must be “eligible” grant expenses

36. Successful Proposal Writing
OFFICE OF GRANTS MANAGEMENT
Successful Proposal Writing
Clear
Concise
Compelling 36

37. OFFICE OF GRANTS MANAGEMENT
OGM Support
Adequate Lead Time
Days Required for Obtaining Approval
Grants over $500 require the principal’s signature
Grants over $1,000 require district level approval
Cabinet Member(s)
Superintendent
Board Chair
Implementation
Spend-down
Reporting
Celebrations
Accreditation
Vision

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41. OFFICE OF GRANTS MANAGEMENT
Thank you!
YOU CAN DO IT!!