2. Use a dictionary to answer questions about spelling, syllabication, pronunciation, parts of speech, and definitions.
Objectives
Use an office reference manual.
Select appropriate synonyms for words or ideas.
continued
PP 1-1a

3. Objectives Apply proofreaders’ marks to identify changes in the text.
continued
Apply proofreaders’ marks to identify changes in the text.
Objectives
Use proofreaders’ marks to identify changes in the text.
Identify ways to improve your spelling and use of words that you commonly confuse or misuse.
PP 1-1b

4. Error-Free Documents Do not guess!
Use a dictionary, thesaurus, or office reference manual.
Learn how to use online reference resources.
Proofread.
PP 1-2

5. The Dictionary Each entry word is bold-faced.
Bold-faced dots separate the word into syllables.
Pronunciation appears in parentheses after the entry word.
Accent marks indicate primary and secondary stress on syllables.
Abbreviations for parts of speech are in italics.
Definitions are given for each part of speech.
PP 1-3a

6. The Dictionary Word histories (designate sources of words)
continued
The Dictionary
Word histories (designate sources of words)
Status labels (describe words that are no longer or never were standard English)
Irregular grammatical forms
For example, the irregular forms of the verb sit—sit, sat, sitting
Abbreviations
Synonyms (same meaning)
Antonyms (opposite meaning)
PP 1-3b

7. Office Reference Manual
Abbreviations
Business document formats
Capitalization rules
Commonly misspelled and misused words
Grammar usage
Number usage
PP 1-4a

8. Office Reference Manual
continued
Office Reference Manual
Proofreading and editing
Punctuation rules
Spelling rules
Technology and document production
Word division
Written communication styles
PP 1-4b

9. Company or personal guidesheets Electronic dictionary or thesaurus
Other References
Thesaurus
Company or personal guidesheets
Electronic dictionary or thesaurus
substitute words
parts of speech
company recommendation
personal trouble areas
user selects words
PP 1-5

10. Proofreaders’ Marks
Proofreader’s Marks
Draft
PP 1-6

11. Proofreaders’ Marks Formatting Errors Keyboarding Errors
Page numbers, enumerations, agreement of labels on illustrations and text references, spacing
Keyboarding Errors
Transposed letters and figures, errors in typical spots (missing syllables, double letters), zeros in figures
Grammatical Usage
Capitalization, punctuation, complete sentences, slang or trite expressions, overused words, accurate choice of words
PP 1-7

12. Proofreading Procedures
Alone
With Another Person
Read from right to left.
Read copy word for word.
Decrease your rate of reading.
Proofread when there is less noise and activity.
Proofread after a break.
One person reads the original; second person checks the new copy.
Read all capital letters and marks of punctuation.
Ask a coworker to proofread your work.
PP 1-8

13. Electronic Proofreading
Proofread in blocks.
Use the eraser side of a pencil as a pointer on your screen.
Use the spell checker and grammar checker.
Check references to page numbers within the text if you revise or move copy.
Visualize the finished product.
Add words to your software dictionary.
Take frequent breaks to rest your eyes.
PP 1-9

14. Spelling Improvement Techniques
Maintain a troublesome words list.
Be aware of exceptions to the rules (mispronounced words or confusing spellings of words).
Take advantage of the school’s learning resource center.
Memorize troublesome words
Use mnemonic devices
Think of a goose with a feather loose.
Study spelling rules.
Use a dictionary.
PP 1-10

15. End of