1. PRESENTATION TO THE SELECT COMMITTEE ON EDUCATION & RECREATION
Date: 9 NOVEMBER 2016
By: Mr Alec Moemi, Director-General
For the Active You! 1

2. 2

3. BACKGROUND AND MANDATE
The main responsibility of SRSA is to develop national policies and guidelines for sport and recreation in the country. Partners assisting with implementation are provinces and municipalities as well as SASCOC, National Federations, and other agencies such as NGOs.
Despite the delivery of sport and recreation in three different spheres of Government, the actions and initiatives within SRSA’s mandate were coordinated to maximise impact.
The Department administers two public entities namely; Boxing South Africa (BSA) and the South African Institute for Drug-Free Sport (SAIDS). 3

4. LEADERSHIP
The Department is led politically by Minister Fikile Mbalula, who is deputised by Mr Gert Oosthuizen.
Mr Alec Moemi is the administrative head of the Department (Director-General). His deputy is Ms Sumayya Khan, who holds the post of Chief Operations Officer (COO).
There are 7 Chief Directors, including the CFO, Chief of Staff and Ministerial Advisors, forming the next level of authority, below the COO. 4

5. SRATEGIC INTENT
The Vision of Sport and Recreation South Africa (SRSA) is ‘An active and winning nation’.
While this vision indicates the core focus of SRSA’s current endeavours, the scope of the vision expresses firm commitment to having a significant and positive nationwide impact.
The Mission is to transform the delivery of sport and recreation by ensuring equitable access, development and excellence at all levels of participation and to harness the socio-economic contributions that can create a better life for all South Africans. 5

6. PERFORMANCE OVERVIEW
During the period under review, the Department had 34 targets of which 27 were achieved. This translates to an achievement of 79% of the targets.
The Department obtained a Clean Audit Opinion on performance & financial information.
The achievement was reached through 183 staff members working as functional units and in task teams.
R million of the allocated R million was spent. This expenditure translates to only 0.09% under-spending. 6

7. PERFORMANCE OVERVIEW – PROG.1
Targets not achieved:
Creditor payment age (days): Average of 20 days; but overall actual of over 30 days.
Reason: This could be attributed, among other things, to system failures. For example, the 4th quarter transaction volumes put pressure on the (BAS) payment system, with some payments not being captured. In addition, delays in payments are caused by disputed invoices that retain the original submission date even after resolution of the dispute. 7

8. PERFORMANCE OVERVIEW – PROG.2
Targets not achieved:
Number of participants in the school sport programme:
Reason: Funding received from Lottery for the championships was reduced in the year and the number of participants had to be reduced accordingly.
Number of people actively participating in organised sport and active recreation events: Reason: Reporting challenges where some claimed performance was not supported with evidence, thus being disregarded. We are further engaging provinces in this regard. This indicator relates to provinces-led activities. 8

9. PERFORMANCE OVERVIEW – PROG.2
Targets not achieved:
Number of schools, hubs and clubs provided with equipment and/or attire as per the established norms and standards:
Reason: Escalation of prices. Provinces could only buy less, resulting in fewer beneficiaries getting support.
Number of athletes (learners) supported by the sports academies (% increase also reflected):
Reason: Some of the claimed performance was not supported with adequate evidence. Letting this go through, would result in audit queries. 9

10. PERFORMANCE OVERVIEW – PROG.3
Targets not achieved:
Number of major international events receiving intragovernmental support per year:
Reason: For events to be supported, the hosting of such events and related provision of support, had to be approved by the EA or Cabinet.
None of the events received such approval for various reasons, i.e. late submissions by NFs. Where support was rendered it could not be claimed as the events were not officially approved by the EA or cabinet. 10

11. PERFORMANCE OVERVIEW – PROG.4 & 5
Targets not achieved:
The two Programmes:
Sport Support and
Infrastructure Support, achieved all their targets.
More on this is captured in later slides. 11

12. CHALLENGES
The targets that were not achieved happened within an environment characterised by among other things:
The Agreement with DBE towards implementation of School Sport that remains problematic.
Legislation that does not fully support our strategy. Efforts to amend / introduce the legislation such as NSRA; Combat Sport Act; and SAIDS Act, as well as related regulations, are moving at a slow pace because of other national priorities.
Inadequacy of funding where the NSRP remains a mandate that is not fully funded. 12

13. SLOT 2: 13

14. PROGRAMME PERFORMANCE
5 PROGRAMMES:
1. Administration
2. Active Nation
3. Winning Nation
4. Sport Support Services
5. Infrastructure Support 14

15. ADMINISTRATION - CORPORATE SERVICES
A total of 127 employees were trained in accredited/non-accredited training courses. This amounts to 69,4% of all filled posts.
The Internal perception survey that was conducted revealed once again that overall, our staff members are motivated and are aware of the capacity challenges that only them, in the interim, can mitigate. The results continue to help us engage labour unions from an informed position. 15

16. ACTIVE NATION
In addition to the usual national summer school championships, the school sport programme implemented 2 additional National Championships in March 2016 in Port Elizabeth and Bloemfontein.
Sport academies supported: Due to high demand for scientific support, more district and satellite academies (12 more than the targeted 32) were supported to further support the athletes.
Eight sport and recreation campaigns and events were successfully hosted: Youth Camp; Move for Health; Big Walk; National Recreation Day; Andrew Mlangeni Golf Development Day; 67 Minutes of Mandela (celebrated in Carnarvon and Atteridgeville); as well as the Indigenous Games Festival. 16

17. ACTIVE NATION
Number of participants in sport and recreation promotion campaigns and events was exceeded by over 1, 200 because of increased interest, especially in mass-based events such as the Big Walk. This target relates to SRSA-led activities.
Mass-based events can have more participants without having a significant bearing on finances. For example, if a provision is made for people at a walk, the additional ones can register; but will not receive goodie bags like those who pre-registered.
Number of learners participating in school sport tournaments at a district level (target: ) was exceeded by 232 because of heightened participation interest showed by schools. 17

18. WINNING NATION
52 talented athletes benefited from the Ministerial Sport Bursary Programme. These athletes are placed in accredited sport focus schools, and where there is no sport focus school closer to their homes, in a non-accredited school that is good in sport and academically.
The number exclude those learners identified at the 2015 championships. Those, were not placed immediately; as they had to be taken through sport science testing first to confirm their talent, before being admitted to the programme.
Number of athletes supported through the scientific support programme was exceeded by 3 athletes because of increased need for support. 18

19. WINNING NATION
Four athletes’/teams recognition events were held during the period under review. This was 1 more than the planned 3: ‘SA Sports Awards’; ‘Andrew Mlangeni Green Jacket Awards’; and ‘Women in Sport Awards’.
The exceeded performance was due to good performances in the 2015 IAAF Championships.
Four drug-free support agencies, namely: SAIDS; WADA; CDA; and RADO were supported during the period under review. The support of these agencies enhances the fight against doping in sport. 19

20. SPORT SUPPORT
Sport and recreation bodies receiving financial and non-financial support per year: There was improved compliance by sport and recreation bodies. This enabled the Department to allocate funds to an additional 5 sport and recreation bodies.
The 2015/16 version of the National Federation Transformation Progress Report was produced. The report will go a long way in helping create a transformation database for the country’s sport teams.
The findings of the previous reports assisted in determining transformation targets with five of the priority federations (SARU; NSA; CSA; ASA & SAFA) and monitor their adherence to the agreement. In 2016/17, we intended to sign agreements with additional ten priority codes. 20

21. SPORT SUPPORT
Against a target of 20, twenty-three (23) federations pledged support for the Code of Conduct.
Through the NFs, 115 world class athletes under 18 years from 7 federations were supported (35 more than the set target), namely: SA Fitness Sport Aerobic Federation; Baseball Union; Canoeing; Chess; Surfing; Weightlifting; and Table Tennis. 21

22. SPORT SUPPORT
The Department continued with the implementation of the agreement signed with Cuba benefiting the South African students studying Physical Education in that country.
The planned number of bilateral engagements supported was exceeded because of the additional needs identified for such engagements. They include bilaterals conducted with Cuba and India, whilst visits were undertaken by the High Performance Centre (HPC) to Jamaica and Russia.
This, mainly because at the time of planning, some of the engagements were unknown. This included for example, participation at international meetings that were only confirmed closer to them taking place. 22

23. SPORT SUPPORT
Similarly, some of the multilateral engagements had to be supported because of South Africa’s membership of various international forums.
The multilateral engagements supported by the Department relate to: AUSC Region 5; UNESCO; CABOS; and the 5th Session of the Conference of Parties. 23

24. INFRASTRUCTURE SUPPORT
After struggling to do so in the previous financial years, the first phase of the Facilities Audit was conducted by all the provinces in the form of a facilities count. A sample of the facilities reported as counted was identified and verified by a team of SRSA officials. The verification process registered a 100% match, thus giving confidence that the facilities recorded on the online system by provinces do exist.
With the appointment of an engineer, more technical support was provided to municipalities (constructing facilities), in line with the facilities norms and standards. 24

25. SLOT 3: 25

26. RISK MANAGEMENT / ASSESSMENT
With regard to management of risks, the Department has developed and approved the combined assurance framework which outlines the various lines of defence or available assurance providers of the Department.
A combined assurance plan has been developed, approved, and is monitored and reviewed on a quarterly basis through the Risk Management Committee and Audit Committee.
Risk assessments: Management has developed a risk identification and assessment methodology which aims to outline the processes of risk assessment within the Department and the rating thereof.

27. FRAUD & CORRUPTION / INTERNAL CONTROL
FRAUD AND CORRUPTION: The Department’s Fraud Prevention Plan was developed and approved. The plan forms part of Anti-Fraud and Corruption Policy. The Plan encompasses among others, Training; Supplier awareness and database; Reporting of corruption; Disclosure of gifts; and Staff vetting.
The fraud and corruption function was transferred to the Internal Audit and Risk Management Directorate in order to enhance capacity in the management of this function. However, we still require to increase capacity in that space to ensure proper implementation of the Fraud Prevention Plan.

28. MINIMISING CONFLICT OF INTEREST
MINIMISING CONFLICT OF INTEREST: In terms of the Financial Disclosure Framework all SMS members made their financial declarations.
Interview panel members made declarations relating to their relationship with candidates.
Supply chain practitioners signed to declare their understanding of the code of conduct (that obligates all SCM practitioners to the extent required by their position, to declare any business, commercial and financial interests or activities undertaken for financial gain that may raise possible conflict of interest).

29. GOVERNANCE HEALTH SAFETY AND ENVIRONMENTAL ISSUES:
The departmental Safety, Health and Environment (SHE) Committee, with representation from nominated staff and from organised labour, was established and is functioning.
AUDIT COMMITTEE REPORT:
The Audit Committee reviewed and accepts the opinion of the Auditor-General South Africa.
The Audit Committee concurs and accepts the conclusions of the Auditor-General South Africa on the annual financial statements and is of the opinion that the audited annual financial statements be accepted and read together with the report of the Auditor -General South Africa.

30. SLOT 4:

31. TABLE 3.2.1 EMPLOYMENT AND VACANCIES BY PROGRAMME AS AT 31 MARCH 2016
Number of posts on approved establishment
Number of posts filled
Vacancy Rate (%)
Number of employees additional to the establishment
Programme 1
167*
129
22.75 8
Programme 2 24 18 25 1
Programme 3 16 14
12.5 6
Programme 4 19 17
10.52 2
Programme 5 7 5
28.57
Total
233*
183
21.46
* Excluding two (2) Ministers and two (2) Special Advisors.

32. TABLE 3.2.2 EMPLOYMENT AND VACANCIES BY
SALARY BAND AS AT 31 MARCH 2016
Salary band
Number of posts on approved establishment
Number of posts filled
Vacancy Rate (%)
Number of employees additional to the establishment
Lower skilled ( 1-2)
32.72
Skilled(3-5) 55 7 9
Highly skilled production (6-8) 62 44
11.16 5
Highly skilled supervision (9-12) 75
12.90 4
Senior management (13-16) 31
2.57 2
Total
233
183
21.45 18

33. TABLE 3.3.1 SMS POST INFORMATION AS AT 31 MARCH 2016
SMS Level
Total number of funded SMS posts
Total number of SMS posts filled
% of SMS posts filled
Total number of SMS posts vacant
% of SMS posts vacant
Director-General 1
3.7
Salary Level 16
Salary Level 15
Salary Level 14 7
25.9
Salary Level 13 22 18
66.67 4
100
Total 31 27

34. TABLE 3.5.1 ANNUAL TURNOVER RATES BY SALARY BAND FOR THE PERIOD 1 APRIL 2015 TO 31 MARCH 2016
Number of employees at beginning of period-1 April 2014
Appointments and transfers into the department
Terminations and transfers out of the department
Turno-ver rate (%)
Lower skilled ( Levels 1-2)
Skilled (Levels3-5) 30 5 2
+10
Highly skilled production (Levels 6-8) 42
-7.14
Highly skilled supervision (Levels 9-12) 60 12 3
+15
SMS Bands A 15 1
+13.3
SMS Bands B 6
SMS Bands C
SMS Bands D
Contracts 17
+5.8
Total
171 26 14 +7

35. TABLE 3.10.1 SICK LEAVE FOR THE PERIOD
1 JANUARY 2015 TO 31 DECEMBER 2015
Salary band
Total days
% Days with Medical certification
Number of Employees using sick leave
% of total employees using sick leave
Average days per employee
Estimated Cost (R’000)
Lower Skills (Level 1-2) 0%
Skilled (levels 3-5)
585 97 37 20 16
288
Highly skilled production (levels 6-8)
519 90 44 24 22
1 459
Highly skilled supervision (levels 9 -12)
621 91 75 41 8
967
Top and Senior management (levels 13-16) 95 96 27 15 4
339
Total
1 820 93
183
100 10
3 053

36. TABLE 3.10.3 ANNUAL LEAVE FOR THE PERIOD
1 JANUARY 2015 TO 31 DECEMBER 2015
Salary band
Total days taken
Number of Employees using annual leave
Average per employee
Lower skilled (Levels 1-2)
Skilled Levels 3-5)
750 35 21
Highly skilled production (Levels 6-8)
943 42 22
Highly skilled supervision(Levels 9-12)
1 668 70 24
Senior management (Levels 13-16)
470 25 19
Total
3 831
172