1. Artstor Shared Shelf User Group session Using Shared Shelf to share digital assets across a consortial environment
Steven Kowalik
Managing Librarian, Zabar Art Library
Hunter College / CUNY
New York, NY

2. New York City’s five boroughs,
CUNY is the third-largest university system in the United States
Located throughout
New York City’s five boroughs,
The City University of New York includes:
11 senior colleges
7 community colleges
Macaulay Honors College
5 graduate and professional schools
274,000 degree-credit students
22,000+ at Hunter College

3. 2013
3 CUNY librarians seek a CUNY-wide visual resources repository
Artstor develops consortia pricing for Shared Shelf
evaluation period
campus technical support
resource sharing across campuses
online training
preservation
2014
CUNY and Artstor attorneys sign Shared Shelf licensing agreement
Chief Librarians at five senior colleges pledge financial support for the higher ed. moderate level
(1 TB for each college);
amounts based upon CUNY Office of Library Services contributing a substantial amount for first three years
16 CUNY campuses subscribe to Artstor Digital Library
6 CUNY campuses adopt Shared Shelf
2017

4. Which campuses are Sharing @ CUNY?
Brooklyn College
City College
Graduate Center
Hostos Community College
Hunter College
Queens College
1 terabyte (TB) storage per campus

5. collaboration
Hunter College’s Department of Art & Art History
100+ audio cassette recordings of campus MFA lecture series from 1980s-1990s
Representing notables such as Barbara Kruger, Clement Greenberg, Roy Lichtenstein, Lucy Lippard and Yvonne Rainer
Analog to digital conversion (MP3 format) using campus Audio-Visual resources

6. Post audio quality review
74 audio files
Upload relevant thumbnails to represent each recording rather than generic icon

7. Hunter College Libraries: Archives & Special Collections / deaccessions
loose plates / Artstor Digital Library content review / scanned / catalogued /
Romanesque sculpture of the pilgrimage roads (1923)
10 volumes
1500+ plates (834 not in Artstor out of 1527)
L'architecture civile en France : aux XVIe, XVIIe & XVIIIe siècles

8. Teaching Collections
Archives & Special Collections
Office of Communications and Marketing
Student works
Faculty research
Science Animations
Documentary Images

9. City College Anti-war Notices 1934-1936

10. Architecture Travel Fellowships
The City College of New York Art Collection
Costa Rica Eco Tourism
Post-Disaster
Landscape and Memory
Memorialization of Urban Slavery
in Southern Coastal Cities

11. CUNYdid Transfer to Shared Shelf
CUNYdid, 200,000+ image database, created by Art History department decades ago, is now having its content transferred to Shared Shelf.
Previously only GC faculty and students could use the images; now all CUNY SS subscribers can view. Eliminates costly duplication.
Activist Women’s Voices project

12. Brooklyn College Farm Labor Project
designed as a way for young men and women to become more involved in the war effort throughout the early 1940s in order to help alleviate labor and production shortages
Archival documents, newspaper clippings, photographs

13. collaboration Shared Shelf Commons
a community interview and oral history project run by faculty and students across several departments in the School of Humanities and Social Sciences and the School of Performing and Visual Arts
Staff member Jane Graham, daughter of Irish immigrants, talks about growing up in Flatbush and a father who took part in the IRA.
Student Iqra Nadeem discusses what it was like to migrate as a child from Lahore, Pakistan to Brooklyn.
collaboration
Shared Shelf Commons

14. OneSearch
search simultaneously across many of the library’s databases

17. Spreading the word
Shared Shelf users group meetings
Spring and fall meetings
Began as CUNY-based only
Shared Shelf staff invited to attend
Now open to all local Shared Shelf users

18. presentation to library colleagues; liaisons
Work with CUNY Office of Library Services to provide access to local Shared Shelf content via OneSearch
Outreach/promotion
presentation to library colleagues; liaisons
Dance, Theatre & Film, Education