1. Project Management and Reporting
Karla Gendler
PM&R, Senior Project Manager

2. Reporting IPR3 submitted on time (8/17) things to note
Thanks once again to everyone!
things to note
SPP&E: when will user survey and staff climate survey results be finalized?
forward reference highlights or metric explanations (do not copy/paste)
italicize system names
one space after periods

3. Reporting/Planning Schedule

4. Reporting - IPR4 Schedule
11/6: All L2 text (including L3 text) due to PMs
recommendation: L3 text due 11/2 to PMs, PMs give text to L2s 11/4 (Saturday)
11/7: All text due in GoogleDocs by PMs, including copy edits
11/8: KPIs calculated and analyzed
11/8: Level 1 Highlights & Summary
11/9: Copy Edit
11/10: John edit content
11/11 Responses to John’s edits (Saturday)
11/13 – 11/14: Leslie F. format report
11/15: Final Review/IPR4 due

5. New automated process for risks 100% of risks reviewed
145 total risks: 134 active, 10 retired, 1 inactive
0 triggered
0 new risks

6. Project Change Requests
nd+Change+Control+Table
3 submitted this last RP
1 in progress, 2 approved/resolved
Change the name of the XCI WBS from XSEDE Community Infrastructure to XSEDE Cyberinfrastructure Integration
Addition, deprecations, and modification of metrics for XCI
L3 manager moving from one institution to another

7. Questions??

8. Reporting
“Percentage of recommendations addressed by relevant project areas”:
Section 3.3.3: A comment for the group conducting the formal review of metrics. Artificially low measures of this metric can be avoided due to timing of receipt versus addressing and the reporting cycle can be avoided if the metric is defined as addressing them within some period of time. Then recommendations received later in the reporting period would not be effectively artificially counted as unaddressed if that period of time has not lapsed.

9. Reporting
CEE Area Metrics: Another comment for the group conducting the formal review of metrics. There is an inconsistency in the definition of the metrics for CEE in that, the first two in Table 4-1 define a "user of XSEDE resources and services" as someone who accesses the XSEDE User Portal, while the the second two metrics use the same verbiage to refer to those with an allocation. There are other uses of the phrase "XSEDE resources and services" and we need to assure consistent meaning of this phrase whenever it appears in metric definitions.