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At-Risk Afterschool Meals (ASMP)
Serving the community by giving children a safe place to go and the nutritious food they will need to succeed after the school day ends. Welcome and housekeeping. This presentation will follow a similar structure and format as the recently released USDA handbook on the At-Risk Afterschool Meals Program. Material will be discussed during this presentation which in not found in the handbook. These materials include tools developed by our state to help our program sponsors to meet the federal requirements as well as the application and program update process that is specific to our state.
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Introduction Part of USDA’s CACFP program
Offers federal reimbursement for snack and meals Serves children in low-income areas Available nationwide as part of the HHFKA of 2010. Administered by the USOE. The at-risk afterschool meals program is part of the Child and Adult Care Food Program (CACFP) and offers federal reimbursement to afterschool programs that serve a meal or snack to children in low-income areas. This program became available nation wide as a part of the Healthy Hunger-Free Kids Act of 2010. A legislative history of how this program evolved can be found in the USDA handbook. This program is funded and administered by the USDA’s food and Nutrition Service, but administered by the Utah State Office of Education Child Nutrition Programs.
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Purpose Serve the community Give children a safe place to go
Offer enrichment activities Provide nutritious meals At-risk afterschool care centers provide a much-needed service to their communities. They give children a safe place to go after school and nutritious food that gives them the energy they need to concentrate on homework and join their friends in physical, educational, and social activities. FNS and USOE acknowledges the dedication and commitment of sponsors and centers to ensuring that the meals claimed for reimbursement meet CACFP requirements, and that meal time is a pleasant, nutritious, and sociable experience for the children in their care.
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Who Administers the Program?
Public or Private non-profit organizations Sponsoring organizations may sponsor more than one site. Independent Centers participating in CACFP may become their own sponsor for this program. Locally, public or private non-profit organizations that want to become program sponsors apply and are approved by the USOE. Sponsoring organizations may have one or several sites they are responsible for overseeing. The sponsor receive the federal reimbursement through the SO to cover the administrative and operating costs of preparing and serving meals to eligible children at their program sites. Independent Centers participating in CACFP may become their own sponsor for this program.
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Ineligible For Participation
CACFP National Disqualified List (NDL) Have been declared ineligible for any other publicly funded program. Convicted of any activity related to a lack of business integrity during the last 7 years. This will be checked during the application process. Even though you meet all the other requirements previously discussed there are some circumstances that would make an organization ineligible for participation. For example if: An institution or any of its principals are included on the CACFP National Disqualified List (NDL) or have been declared ineligible for any other publicly funded program for violating that program’s requirements, States must deny their application. As part of the application process you will be required to submit the following: -A statement listing the publicly funded programs in which the institution and its principals have participated during the past 7 years; and -A certification that during the last 7 years, neither the institution nor its principals have been declared ineligible to participate in any other publicly funded program by reason of violating that program’s requirements; or -Instead of certification, an institution may provide documentation that it was later reinstated or determined eligible for the program, including the payment of any debts owed.
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Program Eligibility Be organized to care for children
After school On weekends Holidays School vacations Operate during school year Provide organized regularly scheduled activities Include educational or enrichment activities Be located in an eligible area To be eligible to participate in the at-risk afterschool meals component of CACFP either independently or through a sponsor, an afterschool program must: Be organized primarily to provide care for children after school or on the weekends, holidays, or school vacations during the regular school year (an at-risk afterschool center may not claim meals or snacks during the summer, unless it is located in the attendance area of a school operating on a year-round calendar); Provide organized regularly scheduled activities (i.e., in a structured and supervised environment); Include education or enrichment activities; and Be located in an eligible area.
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Activities No specific Requirements
Must be organized, structured, and supervised Examples may include: Arts and Crafts Homework Assistance Life Skills Remedial Education Organized fitness activates Actual participation in the activity is not required to receive a meal If you are unsure if your activity qualifies contact the SO. May contract with for profit entities to provide the activities. Programs must provide educational or enrichment activities in an organized, structured and supervised environment. Although there are no specific requirements for the types of educational and enrichment activities that a program can offer, examples include, but are not limited to, arts and crafts, homework assistance, life skills, remedial education, organized fitness activities, etc. Organizations should contact their State agency for assistance in determining if an activity is eligible. Note: there is no requirement that all children receiving meals participate in the offered activities Institutions may contract with another organizations, including a for-profit entity to provide enrichment or educational activities for the afterschool program. However the sponsor must retain administrative and fiscal responsibility for the meal service.
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Different Types of Programs
Not all athletic programs will qualify Athletic programs must be part of an overarching program. Programs may still have a target audience like special needs programs or gifted programs. Organized athletic programs that only participate in interscholastic or community level competitive sports (for example, youth sports leagues such as “Babe Ruth” and “Pop Warner” baseball leagues, community soccer and football leagues, area swim teams, etc.) may not be approved as sponsors or independent centers in the Program. Students who are part of school sports teams and clubs can receive afterschool snacks or meals as part of a broad, overarching educational or enrichment program, but the program cannot be limited to a sports team [Fact Sheet: Athletic Programs and Afterschool Meals, October 2, 2012]. Additionally, afterschool programs that include supervised athletic activity may participate as long as they are “open to all” and do not limit membership for reasons other than space, security, or licensing requirements. For example, an afterschool police athletic league program that uses sports and recreational activities to provide constructive opportunities for community youth could be approved to participate [7 CFR a(b)]. At-risk afterschool programs that are designed to meet the special needs of enrolled children or that have other limiting factors may be eligible to participate. These could include programs for children who have learning disabilities or for those who are academically gifted. Other targeted programs may be eligible as well.
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When Can Sites Operate? After the school day ends
Weekends, Holidays, and Vacations during the normal school year. When on weekends, holidays, and vacations, meals can be served at any approved time of day. Not eligible when school is out for summer break. May be eligible year round if located within the boundaries of a year round school. When can sites operate and claim meals? Sites must operate after school day ends. This is based on the schedule of the qualifying school. Meals may be served on weekends, holidays, and vacations during the normal school year. Meals may be served at any approved time during weekends, holidays and vacations. Meals served during the a traditional summer break are ineligible. Meals during the summer may be claimed if the qualifying school operates on a year round calendar.
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Organizational Eligibility
Meet State Licensing and health safety standards. Non-profit- submit 501c3. For profit but already operating a Federal non- profit program like the CACFP 25% of the children they serve: Are eligible for free and reduced meals based on family income; or Receive benefits under title XX and receiving compensation under title XX. Must use center enrollment or licensed capacity to calculate the 25% excluding the school age afterschool program participants. At-risk afterschool programs that meet the requirements above must be operated by an eligible organization to receive reimbursement. Eligible organizations are those that: Meet State and/or local licensing or health and safety standards. Are operated by public agencies, tax-exempt nonprofit organizations, for-profit organizations that meet the requirements described below, or are currently participating in another Federal program requiring nonprofit status. A for-profit child care center may receive reimbursement for at-risk afterschool meals and snacks if it meets the eligibility requirements discussed above, and is eligible to participate in CACFP through its traditional child care center. This means that at least 25 percent of the children served by the center through its traditional child care component: Are eligible for free or reduced price meals based on their family income; or Receive benefits under title XX of the Social Security Act and the center receives compensation under title XX. The 25 percent threshold is based on the center’s enrollment or the licensed capacity, whichever is less. It is calculated during the calendar month preceding application for Program participation. In addition, in order to claim reimbursement in any calendar month, the center must meet the 25 percent threshold in that month. In determining a for-profit center’s eligibility for at-risk afterschool meals program reimbursement, only the enrollment/licensed capacity of the traditional child care component of the center may be considered in calculating whether the center meets the 25 percent criterion.
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Traditional Child Care Centers
Program is geared toward non-traditional child care centers. Traditional Centers can also participate Claim meals under ASMP for children who attend after school, or on weekends, holidays, and vacations. Children we do not attend school would be claimed under the traditional CACFP meal program. Can only claim two meals and one snack or one meal and two snacks. While the at-risk component of CACFP is primarily geared towards non-traditional child care centers such as drop in afterschool programs, traditional child care centers already participating in CACFP also may participate. In this situation, children would attend the center after their school day or on weekends, holidays, or school vacation. Children who do not attend school would continue to participate in the traditional CACFP meal service provided by the center, even during the “afterschool” hours. Centers operating both the traditional and at-risk components of the CACFP may only claim a total of two meals and one snack or one meal and two snacks, per child per day, including the afterschool snack [7 CFR a(k)].
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Schools Streamlined application process
Must have an extended school (at least 1 hour longer than the minimum) Generally residential institutions are not eligible (except homeless shelters). Non-residential centers may qualify. A school that operates longer than the traditional school day may be eligible for at-risk afterschool meal reimbursement, provided that it operates a school day that is at least one hour longer than the minimum number of school day hours required for the comparable grade levels by the local educational agency in which the school is located. Generally, programs that serve only residential children (with the exception of homeless shelters) are not eligible to participate in CACFP. However, a residential facility may be eligible to serve at-risk afterschool meals if it has non-residential care programs and these programs offer afterschool education and enrichment programs for nonresidential children
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Area Eligibility Site is located at a school where at least 50% of the students qualify for Free or Reduced meals; or Site is located within the enrollment boundaries of a qualifying school Percentage is determined by data reported on the October Survey As noted above, to be eligible to participate in the at-risk afterschool meals component of CACFP, a program must be located in an eligible area. This means that the site is located in the attendance area of a public school (an elementary, middle, or high school) where at least 50 percent of the students are eligible for free or reduced price meals under the NSLP. This is referred to as “area eligibility.” The SO has current area eligibility data for all public schools to help determine if a site is area eligible Only data from appropriate neighborhood school(s) may be used to establish a site’s area eligibility; district wide data may not be used. The data used to determine area eligibility comes from what is call the Free and Reduced Price Survey or the October Survey. As an example lets say you know that your site falls within the enrollment boundary of Geneva Elementary in Alpine School District and you want to see what the free and reduced percentage for that school was on the last October Survey. First you would go to the Utah State Board of Educations Child Nutrition Homepage.
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Alpine school district is the first district listed
Alpine school district is the first district listed. You will notice that 80% of the students attending Geneva Elementary qualified to receive free or reduced meals.
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Washington Elementary
45% Lincoln Jr. High 60% Site Location X Let’s take a look at what happens when you have overlapping school boundaries. In the above example the site is located in both Washington Elementary and Lincoln Jr. high’s enrollment boundaries. This site would qualify using Lincoln Jr. High’s free and reduced survey information.
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Area Eligibility Cont. Area eligibility is the only method for qualifying the site (no census data) Cannot collect your own free and reduced data. If not in an eligible area the site may qualify for the Outside School Hours Care Center. Area eligibility based on school data as described above is the ONLY method for establishing site eligibility. Census data may not be used to determine area eligibility in the at-risk afterschool meals component of CACFP. Sites also may not collect participant income information to establish eligibility. If an afterschool program is not area eligible, it may qualify to participate in CACFP as an Outside School Hours Care Center (OSHCC). OSHCCs, like at-risk afterschool care centers, provide organized nonresidential child care services to children during hours outside of school. Please see attachment at the end of the USDA handbook for information about the differences between OSHCCs and At-risk Afterschool Care Centers
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Area Eligibility and Specialty Schools
If no geographic boundary exists the site must be located at the qualifying school. Open enrollment boundaries, work with SO to determine eligibility. Busing (two methods) - the school the children attend and are bused to, or; - the school the children would have attended were it not for the busing policy Because most private schools (and some charter and magnet schools) do not have defined attendance areas, generally private school free and reduced price enrollment data may not be used to determine area eligibility. However, if an At-Risk Afterschool Program site is located in a private school, then that site may use the free and reduced price enrollment data for that private school, or free and reduced price enrollment data for the public school attendance areas in which the private school is located, to qualify as an area eligible site. In areas that do not have specific assigned schools but allow children to enroll in any of the area schools, At-Risk Afterschool care Programs located in school buildings should use the free and reduced price enrollment data from the school they are located in to determine area eligibility. FNS will work with State agencies on a case-by-case basis to determine the area eligibility of At-Risk Afterschool Programs operating in non-school sites in areas with unassigned attendance areas.
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Busing Busing (two methods)
- the school the children attend and are bused to, or; - the school the children would have attended were it not for the busing policy If an At-Risk Afterschool Program is located in an area that has mandated busing of students, site eligibility based on school data may be determined using one of two methods. Eligibility may be based on the enrollment data obtained for the: School the children attend and are bused to, or School the children would have attended were it not for the school’s busing policy (the neighborhood school where the children live) A site may be determined area eligible in situations as described above only if the SFA can document the percentage of children eligible for free and reduced-price meals at each school before and after students are reassigned. The same method of determining site eligibility must be used for all sites participating under that program sponsor to avoid duplicate counting.
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Are not required to prove area eligibility
Emergency Shelters Are not required to prove area eligibility Emergency Shelters are not required to prove area eligibility. Emergency shelters that operate Afterschool Programs with education or enrichment activities for homeless children and youth during the school year may participate without regard to location. Picture is of a Juvenile Receiving Center in SLC.
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Duration of Eligibility
Area eligibility is good for 5 years. Eligibility may be updated annually Once an area if approved as eligible this eligibility lasts for 5 years from the approval date. It is recommended that sites below 60 percent free and reduced renew their eligibility every year.
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Participant Eligibility
Participate in an approved afterschool program 18 or under when school year began No age limit for persons with disabilities No minimum age Half day kindergarten children would be eligible to receive lunch since school is over Not required to serve children of all ages At-risk afterschool programs may claim reimbursement only for meals and snacks served to children who participate in an approved afterschool program and who are age 18 or under at the start of the school year. Programs may be either drop-in or enrolled. Reimbursement also may be claimed for participants who turn age 19 during the school year [7 CFR a (c)]. There is no age limit for persons with disabilities [7 CFR Definitions]. Federal law has no minimum age for At-Risk participants. Meals and snacks served to children who are enrolled in preschool, Head Start, Even Start, etc., and who are participating in an eligible Afterschool Program are eligible for reimbursement. Although the At-Risk Program is available to children of all ages, there is no requirement that each facility must serve the full age range of eligible children. For example, a Program could operate at a high school and serve only high school age students.
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Summer Food Programs How Your Organization Can Help Feed
Hungry Children This Summer Matthew Anderson Summer and Afterschool Programs Coordinator Utah State Board of Education
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USDA Summer Programs What are the basics?
SFSP ensures that low-income children continue to receive nutritious meals when school is not in session Federal funding flows through the state agencies Free nutritious meals are provided to all children at approved locations in low-income areas Reimburses providers who serve healthy meals to children during the summer months The program is a federally funded, state administered program that provides free nutritious meals to children in low-income areas. The Summer Food Service Program (SFSP) was established to ensure that low-income children continue to receive nutritious meals when school is not in session. Free meals that meet Federal nutrition guidelines are provided to all children at approved SFSP sites in areas with significant concentrations of low-income children.
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USDA Summer Programs Why are these programs important?
Childhood hunger Poor nutrition during in summer = poor performance once school begins Programs can support your mission During the school year, 22 million children receive free and reduced-price breakfast and lunch through the School Breakfast and National School Lunch Programs (NSLP). When school lets out many of these children are at risk of hunger. The SFSP is designed to fill that nutrition gap by providing free meals to all children at approved locations to and make sure children get the nutritious meals they need. Childhood hunger is a grave problem affecting many communities in this country. Lack of nutrition during the summer months may set up a cycle for poor performance once school begins again. Reading and nutrition go hand-in-hand to increase literacy and prevent the “summer slump.” SFSP can support the CSLP mission to provide high-quality summer reading programs at the lowest possible cost and to play a significant role in literacy initiatives by drawing in kids and families to the libraries. CSLP reading programs can do the same for SFSP. CSLP Mission: The Collaborative Summer Library Program (CSLP) is a consortium of states working together to provide a unified summer reading theme along with professional art and evidence-based materials so that member libraries can provide high-quality summer reading programs at the lowest possible cost and to play a significant role in literacy initiatives.
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USDA Summer Programs Program Benefits
Gives children the food they need to learn, play and grow Helps families stretch food budgets Keeps children mentally engaged Gets kids out and active Benefits: The Summer Food Service Program helps to make sure that children get the nutritious food that they need during the summer. Many children from low-income families rely on school meals during the school year and no longer have access to those meals in the summer. Summer Meals replace those meals for kids who might not otherwise have access to enough food. Kids aren’t the only ones that rely on school meals during the school year. When students eat school breakfast and school lunch, it helps parents to stretch their family’s food dollars. Summer meals can do the same thing. Two meals a day for five days really adds up. You might have heard of “summer slump” where students lose some of what they learned during the school year during summer vacation. In addition to nutritional benefits, the activities at summer food sites, such as summer reading programs, can help keep them mentally engaged and ready to learn when the school year begins again. The nutrition provided by the SFSP and reading offered by the CSLP go hand in hand to achieve our goals to keep the kids engaged during the summer. There are many benefits the Program can bring, yet summer meals are extremely underutilized. FNS and State agencies are engaged in a continued effort to increase participation in the SFSP. Did you know that the SFSP is one of the most needed but underutilized Federal nutrition assistance programs? Historically, summer meals served through the Summer Food Service Program (SFSP) and the National School Lunch (NSLP) Program reach only about 16 percent of the 21 million children receiving free or reduced price lunches during the school year. So, there are a lot of low income children that just are not getting the food they need during the summer when school is out. There are many hungry children that we still need to reach! Increasing the meals served to low-income children during the summer months continues to be an important priority. For more than a decade, FNS has made extensive efforts to increase participation in the SFSP through legislative, policy, research, and outreach efforts. In summer 2013, an additional 7 million meals were served to children through the USDA summer meal programs over In 2014, an additional 11 million meals were served. As an organization interested in administering the SFSP, you are the link that translates this Federal benefit into meals for children. If you are new to the program, please consider participating as a site or a sponsor in this important mission. If you are a returning sponsor, please consider adding sites and activities that will help draw children to your existing program. The opportunity to increase participation is especially great in rural areas where transportation issues can make it challenging to get food to the kids and/or get kids to the feeding sites. We also know that it is easier to reach younger kids. We especially need help with targeting middle and high school kids. We are dedicated to improving access to the program, but success happens at the local level with this program.
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USDA Summer Programs How can you get involved?
Here are the important players. The Program involves three main entities: State agencies, sponsors, and sites. The three entities work together with a common goal – to feed eligible children. State agencies administer the Program and distribute reimbursement for meals through an agreement and communicate with USDA. Sponsors run the Program and communicate with the State agency. Schools, local government agencies, camps, faith-based and other non-profit community organizations that have the ability to manage a food service Program may be SFSP sponsors. Locally, public or private non-profit organizations, that want to “sponsor” the Program apply and are approved by the State agency to operate the Program. These sponsors sign agreements with the State agency, receive the Federal funding, and are responsible for overseeing Program operations. Sites serve the meals and work directly with sponsors. Sites are places in the community where children receive meals in a safe and supervised environment. Sites may be located in a variety of settings, including schools, parks, community centers, churches, libraries, health centers, and camps with activities. Role of sponsor - First, accept financial and administrative responsibility for their program. Second, manage the food service. This means the sponsor has food preparation facilities or the capability to oversee a food service management contract. Also: Train site personnel, Arrange for meals at each site and make sure that meals meet USDA nutrition standards in providing kids with healthy food Supervise and monitor the operations at each feeding site, Assure all paperwork is completed accurately and in a timely manner, and Submit claims to the State agency for reimbursement. Sites are the locations where the kids are served the meals. Sites responsibilities include serving the meal and maintaining records such as meal counts. Attend training; Order and receive meals; Count and serve meals to eligible children; Supervise children while they eat; Prevent discrimination; Keep accurate paperwork. We know that SFSP sites draw more children when they offer an activity, like the enrichment or educational activities. Enrichment programming has proven to be one of the most effective ways to develop and maintain a thriving summer feeding program. How can libraries, specifically, participate and/or get involved? CSLP has programming in place that draw in children. The libraries can offer the summer reading Program at existing SFSP sites nearby, or the library can actually be the site. Common practices include becoming a site under a school sponsor that prepares the meals. Note that there are different types of sites. The type of site refers to how the site and kids are determined eligible for the Program. Here are two of the most common examples: The first is an open site. The site must be located in a school attendance area where 50% or more of the children are eligible for free or reduced price meals. The site is open to the public and anyone child can join in the meal. The second type is an enrolled site, meaning there are certain children that specifically attend the site based on their enrollment at the site. At least 50% of the enrolled children at the site must be eligible for Free or reduced price school meals for the site to be eligible.
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Establishing Eligibility
Sponsors Public or private non-profit school food authority Public or private non-profit residential camp Unit of local, county, municipal, State or Federal Government Any other type of private non-profit organization
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Establishing Eligibility
Site Eligibility 50% Area Eligibility based on: Most recent NSLP October Survey Other Month School Data Census Data Census Averaging Eligible for 5 years Discuss other month school data and rounding.
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Site Types Open Open Restricted
Closed Enrolled (area eligible, or based on enrollment) National Youth Sports Program Camps and Upward Bounds Migrant
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Meal Types Maximum of 2 meals are reimbursable at the same site
Camps/Migrant sites may be approved to serve up to three meals Breakfast Morning Snack Lunch Afternoon Snack Supper Sponsors can work together to offer the two meals Lunch and Supper are not allowed at the same site
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USDA Summer Programs Funding
Reimbursement rates cover operating and administrative costs Maximum of 2 meals are reimbursable Breakfast Morning Snack Lunch Afternoon Snack Supper At most sites, a maximum of two meals, such as lunch and breakfast, or lunch and one snack, or breakfast and one snack, may be claimed per day. Reimbursement Rates are adjusted each year. The rate is a bit higher for sites located in rural areas and for sites that prepare their own meals. Rural and Self Prep/All Other Sites: Breakfast 2.13/2.09; Lunch or Supper 3.75/3.69; Snack 0.89/0.87 The reimbursement can be used to cover the operating and administrative costs of conducting the Summer Food Service Program. Typical operating costs include: the cost of the food, food supplies such as paper bags and napkins, and the cost of labor to prepare and serve the meals and supervise the children. Administrative costs might include costs associated with doing paperwork, training staff, and monitoring of sites. The reimbursement supports the non-profit food service. Sponsors use the money for all of the above and also to enhance the food service with better quality food that children want to eat.
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Summer Programs Program 2014 2015 SFSP Sponsors 13 15 SFSP Sites 120
85 SSO Sponsors 24 26 SSO Sites 95 153 Over 1 million meals are served to children in qualifying low income areas when school is not in session. Breakfast, lunch, supper and snacks are served in schools, parks and community centers. Break-fast Snacks Lunch Suppers 2014 102,582 11,035 988,104 35,920 2015 153,178 15,928 1,021,438 42,530 *Show side by side comparison of and data. Summer Program includes the seamless and regular summer programs. Matt Anderson is the program the new coordinator position will be overseeing (Matt Anderson). USDA has been focusing to increase program availability across the country. The new coordinator will also be overseeing the The Seamless Summer Option is administered by sponsors currently participating in the National School Lunch Program. SFSP is the regular summer option for school and nonprofit organizations to sponsor. Over the past couple of years some sponsors have switched from SFSP to seamless program, therefore the difference in the number of sites. State Agencies receive additional administrative funding (SAF) to promote and administer the SFSP. Granite School District Summer Site
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USOE CNP Summer Goals Increase Awareness of the Program (media, flyers, political) Ensure the Success of Existing Sites/Sponsors Expand: Number of Sites Number of Sites Offering Activities Operating Days of Existing Sites Number of Meals Offered at Each Site Farm to Summer Activities
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USOE CNP Summer Goals cont.
Identify Unserved/Underserved Areas Increase Outreach to Minority/Tribal Communities Create a Strong Network of Summer Partners Create a Statewide Brand for the Program that Reduces Stigma
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USDA Summer Programs Resources State Agency SFSP Administrative Guide
Outreach toolkit: Mapping Tools Site Locator Please consider joining us this summer as a sponsor or as an activity partner to make a difference for children in your community. We encourage you to take action to increase the number of meal service sites or participation at existing sites so children can have better access to summer meals by: • Applying with the appropriate state agency to become a SFSP sponsor; • Providing activities to draw in children and increase participation at existing sites; and • Promoting the Program, finding new partners, and distributing information about the Program to families. By increasing participation in SFSP, you are not only enhancing your efforts to end childhood hunger, but also accessing additional Federal funding for your communities in the form of meal and administrative reimbursements.
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Aligning our Missions How can we help each other achieve our collective goals?
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