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POPULATION AND HOUSING CENSUS OF SOUTH SUDAN

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Presentation on theme: "POPULATION AND HOUSING CENSUS OF SOUTH SUDAN"— Presentation transcript:

1 POPULATION AND HOUSING CENSUS OF SOUTH SUDAN
Presentation to UN Regional Workshop on the 2020 World Programme on PHC International Standards and Contemporary Technologies (Census Planning and Management) Presented By Adwok Chol Awur Director for Censuses and Surveys 29 May-1 June 2017 Dar-es-Salaam, Tanzania. Depending on how fast you speak, you should count on 1-2 minutes per slide. To save time, try not to read each slide verbatim but allow the audience to read the content while you verbally summarize and share additional information. V1:Added name Aruai

2 Background Preparations for the 5th Sudan Population and Housing Census began in 2005, soon after the signing of the Comprehensive Peace Agreement (CPA) on January 9th. The CPA identified the Central Bureau of Statistics (CBS) and the then Southern Sudan Commission for Census, Statistics and Evaluation (SSCCSE) as the two Government agencies to implement the census in the 15 states of Northern Sudan and the 10 states of Southern Sudan, respectively. I’ve left the structure slides in but you can cut/reduce if you think necessary to focus more on SSCCSE census activities. Basically if we can find out what Bob is covering in his presentation then we can cut this section as needed or else you can simply skip to the appropriate slide based on other presentations.

3 GONU and GOSS The Government of National Unity (GONU) was the Federal government with members from North and South Sudan The GONU provided census funding on a national level for both the CBS and SSCCSE. The then Government of Southern Sudan (GOSS) was the government in charge of the semi-autonomous Southern Sudan The GOSS provided additional census funding for South Sudan for security. The CPA ushered in two systems of government in one country (read slide) Was thinking we might want to clarify what was purchased by GOSS briefly, especially to clarify that it wasn’t just more money in general but was for specific items that were not accounted for in the National budget. V1: deleted etc from the last paragraph.

4 PCC and SSPCC The Population Census Council (PCC) was established by Presidential Decree in January 2006 to supervise and coordinate the implementation of the census The Southern Sudan Population Census Council (SSPCC) was established by a GOSS Presidential Decree in September 2006 to supervise implementation of the census in South Sudan. Both the PCC and SSPCC have to agree on census forms, methodologies, dates and results The PCC has four main committees (Finance, Advocacy, Monitoring and Technical) and several other committees at regional, state and local levels. The SSPCC also has its set of main committees (Finance, Technical and Advocacy) and committees at State and County levels.

5 TWG and MOC The Census Technical Working Group (TWG), comprised of national and international stakeholders, coordinates and harmonizes all technical aspects of the census The Monitoring and Observation Committee (MOC) was charged with monitoring the entire census process to ensure transparency and the use of internationally accepted standards and procedures. The MOC reports to the PCC. Is there a need to mention the composition of the MOC – at least the permanent positions that head the MOC?

6 Census Phases Pilot Census (April 2007)
Test maps, questionnaires, logistics and data processing Keyed data entry was used Modified tools and procedures based on pilot evaluation Pre-Enumeration (January April ) Mapping Recruitment, training, and deployment Material distribution Enumeration (April 22 to May 6) Post-Enumeration (May – Completion) Data capture Structure editing Merging of South and North data sets Consistency editing of first ten questions Coding from image for Industry and Occupation Consistency editing of remaining variables This presentation will give an overview of the census phases conducted by the SSCCSE. We’ve split the census into Four phases: Pilot Census, Pre-enumeration, enumeration and post enumeration. We’ll briefly look at each of the Pre-enumeration activities and conclude with current status and future plans for post-enumeration activities. The pilot census was conducted in April 2007 in 20 Urban Eas and 30 Rural Eas purposefully selected to represent known difficulties such as language, low literacy rates, accessibility, and insecurity. After the pilot census, it was decided to use OMR for data capture instead of keyed data entry.

7 Mapping 15 months in duration with 900 mapping staff
Approximately 60,000 GPS points collected, indicating place names and facilities covering 10,095 EAs Urban EA size was 150 – 200 Households /Enumerator Rural EA size was 100 – 150 Households/Enumerator Complete EA, Boma, Payam, & County level polygons were linked with names and codes in attribute table 12,095 enumerator and supervisory field maps were produced in 2 months The Commission started the census mapping program completely from scratch. With 900 mapping staff, field work was completed in 15 months, GPS points were centralized, entered into the GIS database along with names and codes and 12,095 field maps were produced and distributed during the last 2 months prior to enumeration. (14 persons/mapping team and 5 teams/state, 2 states with 10 teams)

8 Advocacy and Publicity
The Census Advocacy and Publicity campaign was officially launched by the Vice President of GOSS Advocacy Committees were formed at GOSS and State levels and all States were provided with public address systems Census Publicity Materials were produced and distributed throughout the 10 States. Many workshops; involving traditional leaders, civil society, government officials Radio stations had regular programs on the Census Census Advocacy and Publicity was particularly challenging in Southern Sudan where there are barriers to information such as literacy and accessibility. The cost of reaching the entire population is expensive (don’t know if you want to mention the funding issues here or skip this?). The campaign was officially launched on November 27th 2007 and continued throughout enumeration. (Note: the Angola presentation said that advocacy began with mapping but there was no advocacy program in 2005). V1: Edited bullet 1, 2, and 3 to reflect only the south,

9 Recruitment Recruitment targets were based on 11,000 EAs and average control ratios; Recruiting criteria and appropriate tests were developed for each of the positions. Entire process took 5 months Position Number of Staff Enumerators 11,570 Supervisors 2,317 Field Officers 234 Field Coordinators 79 Principle Trainers 40 HQ Resource Persons 12 A total of 14,252 staff were recruited for enumeration. The entire recruitment process lasted 5 months. Final selection of staff was made using panel interviews and position appropriate tests to avoid any biases during recruitment. The Commission entered all names selected by position into a Contract Staff Database. At each training level and venue, daily rosters were signed by the trainees; These were forwarded to HR for checking against the Contract Staff Database; The database thus could “tie” training to recruiting. The database was also used to control payments of field staff and can be used as a source for future surveys and censuses Overall the field staff replacement rate was 2%.

10 Material Distribution
Seven shipments of materials (~120 tons) were received, warehoused and unpacked by the SSCCSE staff The materials were re-packed and pre-positioned in the field for the 14,000 enumerators and supervisors. Over 150 cargo movements coordinated with UNMIS, SSCCSE, and local government officials Over 40 flights, 71 long-range patrols, more than 30 convoys, and 12 county supply missions by boat and barge Started March 5th and was completed in about 6 weeks The commission had to temporarily rent a warehouse for the receipt and re-packing of approximately 120 tons of materials. UNICEF and USAID provided technical assistance during the packing process. UNMIS, local government officials and USAID provided support during the distribution process which was complicated by inaccessibility and short lead time due to the last shipment of materials in March 2008 (is this correct?).

11 Staff Training and Deployment
Cascade training using verbatim training materials was used at all levels. Principle Trainers training (HQs Juba), February 2008 State Trainers in each State Capitals, March 2008 Supervisor Training at County level, March 2008 Enumerator Training for Long Questionnaire at County/Payam level, 30 March - 9 April 2008 Enumerator Training for Short Questionnaire at Payam/Boma level, April 2008 Cascade training using verbatim training materials was used at all levels. Practical exercises on interviews, listing and reading maps were included in all training sessions. Enumerators were from the areas they covered with the exception of a group of enumerators recruited from Juba who were sent to Pibor county due to the inability to find a sufficient number of qualified enumerators in Pibor. Staff were deployed to their Eas starting April 10th, however due to a delay in the start of enumeration called for by the Council of Ministers of Southern Sudan, the staff didn’t start enumeration until 22 April.

12 Enumeration Duration 22nd April – 6th May (two weeks) Method
De Facto (people were counted where they spent the night April 21-22) Special Population groups (Cattle camps, institutional households, homeless, and night travelers) Were enumerated in the early morning hours of April 22 due to lack of electricity

13 Material Retrieval Retrieval started 7th May and ended July 27th (2 Months) Materials were collected from EAs, transported to state headquarters and then sent to the Data Processing Centre in Rumbek 814 cartons of enumeration materials were received and stored in five secure shipping containers upon arrival. 32 stores clerks unpacked, organized, logged-in, and shelved envelopes into stores during two shifts. Retrieval started 7th May and the last shipment was received at the Rumbek Data Processing Centre on July 27th total cartons of materials were received in Rumbek. The cartons were immediately placed in locked shipping containers upon arrival and later unpacked and logged into the data processing tracking system and shelved in stores. UNMIS assisted in retrieval logistics, however the commission took on greater responsibility during this process, retrieving materials from 78% of the counties in comparison to distributing materials to 28% of the counties. 10 States 79 Counties Distribution UNMIS – 10 UNMIS – 57 SSCCSE- 22 Retrieval UNMIS – 8 SSCCSE – 2 UNMIS – 17 SSCCSE – 62

14 Boxes unpacked and EA envelopes checked into tracking system
Data Capture 3. Scanning Questionnaires are scanned by envelope, image of each questionnaire is captured and marks are transformed into electronic data file. 2. Manual Verification Clerks check each mark, questionnaire, household, and EA for clarity, completeness and coverage. 4. Key Correction Any unclear marks are presented to clerks who look at the image file and enter the correct data STORES Archive of all census materials. After each step, materials are returned to stores so that envelopes are accounted for at all times. Data capture started after the last shipment of materials were received. STORES: Each carton of materials was opened and plastic envelopes, each containing one Enumeration Area’s (EA) materials, were checked into the data processing tracking system. All 12,323 envelopes received a barcode label and Stores Clerks entered the associated geographic information for each envelope into the data processing tracking database. Envelopes were then stored by progress through various data processing phases and were then organized into barcode serial number order. Check-in started 29 July and stores continued to track materials throughout all data processing phases. MANUAL VERIFICATION: Thorough review of each envelope’s contents by 84 clerks working in two shifts – all 12,323 envelopes were verified in 8 weeks (September 20). Duties included: Count the number of questionnaires. Put duplicate household numbers in a new envelope. Separate multiple EAs into new envelopes. Make sure all marks are clear; and Transcribe any unscannable questionnaires. SCANNING: All completed questionnaires (1.5 million) were fed through five scanners with Optical Mark Recognition (OMR) software which captured images and exported data files. Eight scanning staff completed the work in 4 weeks, on 27 September 2008. Scanning and key correction software and support provided by Document & Research Services (DRS), based on SSCCSE and CBS specifications. KEY CORRECTION: When the scanners detected faint or duplicate marks, they sent the questionnaire images and associated data files to key correction clerks for verification. 30 key correction clerks worked in two shifts to correct 818,162 questionnaires in 8 weeks (completed October 29th) Software designed and supported by DRS. GEOCODE CORRECTION: Comparison of geocodes to geographic master list and correction as needed by four GIS staff in 10 weeks (completed December 20th). Some problems encountered in the field include: Creation of new EA for transient populations such as cattle camps. Deliberate miscoding by enumerators in disputed areas such as Namutina, which were noted and documented by field staff. 1. Receipt Boxes unpacked and EA envelopes checked into tracking system 5. Geocode Correction Questionnaire geographic location is compared to census master list and corrected as needed.

15 Structure Editing A team of 14 editing staff drafted structure edit specifications and programs using Census and Survey Processing (CSPro) software. Edited data were reviewed to ensure that no biases were introduced and that all person and household data were valid. Final run using completed programs 16 January 2009 A team of demographers and programmers worked together on the structure edit programs beginning in October Specifications were given to programmers who wrote the programs and then the program outputs were reviewed to check the programs and verify that only valid persons and households were in the final outputs. Valid persons are those that contain three key variables (sex, age, and relationship) Valid households are those that contain person data. Correct?

16 Data Merge and Consistency Edits
The South and the North data sets were merged into a national data set for consistency editing of the first ten questions from January 28 to February 7, Consistency editing of the Sudan Dataset was carried out jointly by the CBS and the SSCCSE at the Khartoum Data Processing Centre from February 7 to 10, Census Priority Tables have been produced and released in Khartoum 6th May 2009 The data merge began on January 28 and was rescheduled twice for further independent structure editing by the CBS. The data were merged on February 7th. Consistency edits were run on the national data set and completed in 3 days. Tabulations and frequencies were produced for review on February 10th. A Census TWG was held on February 16th to present the priority tables, however an extension has been requested for further analysis of the data prior to release. Given the political nature of this census and potential for controversy, we wish to have time to review all data in detail with the CBS prior to releasing final results so that we have a common understanding and explanation of the data.

17 Challenges 1/2 Staffing: there were a very few staff available at the time Poor Infrastructure and bad road connection Poor Communication and lack of communication facilities Lack of vehicles (land and River) Low technical capacity at the NBS at the time Lack of Office space

18 Challenges 2/2 Predetermine funding of census various activities
Delay in releasing of funds Lack of fully established State Statistical offices Lack of Land for construction of the State offices The Census was politically charged Time frame was too short as it was dictated by the 2005 Comprehensive Peace Agreement (CPA) Many technical advisors with different experiences and expertise

19 Lessons Learned Early development of comprehensive work plan
Timely mobilization of resources (human, finance, material, and equipment) Effective leadership and management team Detailed logistics, transport, and storage plans Enough time for census planning and execution Aggressive advocacy and publicity Reasonable working environment I think it would be best to tie your challenges to the lessons learned. Such as: Due to the lack of infrastructure in Southern Sudan, air transport is critical, therefore a detailed logistical, transport and storage plan must be developed early and coordinated with international and local agencies (UNMIS and County Commissioners). I might say this while going over the point “Detailed logistics, transport and storage plans” However I think there is still some repetition in this list. I would suggest that the following are duplicates but since I’m not entirely sure of the thoughts behind them I was hesitant to delete: Comprehensive work plan seems the same as detailed logistics plan Not sure what’s behind each point, could Martin or Adwok help elaborate some text behind each point perhaps? For example, I’m not really sure what’s meant by “Reasonable working environment”

20 Thank you very much for your kind attention


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